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Added 5 mins ago
SH
Project Coordinator - Construction (CON)
Scarborough Health Network
Toronto, ON · Consilium Place
- Full-time
The Project Coordinator will coordinate and facilitate the intake, prioritization, resource tracking and reporting processes for projects supported by the infrastructure and Facilities…
Added 17 mins ago
FC
Student Awards Team Lead - Appendix D/Temporary Assignment
Fanshawe College
London, ON
- Full-time
Acts as a key resource and subject matter expert to the Office of the Registrar staff and other college staff with regards to student bursary and award programs.
Added 17 mins ago
TO
Human Resources Coordinator
Township of Adjala-Tosorontio
Alliston, ON
- Contract
Reporting to the Human Resources Generalist, the Human Resources Coordinator provides administrative and operational support across all Human Resources functions within the Township. Key…
Added 17 mins ago
FC
Systems Coordinator – Degree Audit - Appendix D/Temporary Assignment
Fanshawe College
London, ON
- Full-time
Providing guidance and direction to Registrar's Office and School staff to resolve system and student issues. Acts as a resource person for staff in the College for systems related student…
Added 20 mins ago
ME
Logistics Coordinator
Mark Edwards Apparel
Montreal, QC
- Full-time
Mark Edwards Apparel is looking for a Logistics Coordinator to join our Operations team.
Added 32 mins ago
TU
Practice Education Coordinator
The University of British Columbia
Vancouver, BC
- $5,692.25 to $8,179.5 CAD / month
- Full-time
Meets regularly with the CPPU Manager, Associate Director - UG and UG Program Coordinator to receive direction for projects and specifics goals.
Added 32 mins ago
TS
Concurrent Disorders Counsellor - Shelter Outreach
The Salvation Army in Canada
Brampton, ON
- Full-time
…Harbour Light at Choices Shelter & Support Services, Family Life Resource Centre, Cuthbert House, Wilkinson Men’s Shelter, and St. Leonard’s Place…
Added 32 mins ago
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Tremplin Program Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…to the Tremplin Manager and the Principal Investigator, the Coordinator will contribute to the coordination, facilitation, evaluation, and continuous improvement of Tremplin activities in…
Added 35 mins ago
CO
Human Resources Coordinator - (26-060-2) - External Closes October 22/26
City of Campbell River
Campbell River, BC
- Full-time
The City of Campbell River is seeking an experienced Human Resources Coordinator to join our Human Resources Team.
Added 47 mins ago
TU
Operations & Faculty Coordinator
The University of British Columbia
Kelowna, BC
- $4,981 to $5,713 CAD / month
- Full-time
Acts as UBC Visa Card Coordinator for the Faculty of Management. Resource person on the UBC Visa cards, ensuring all guidelines and procedures are followed and provides advice to Faculty of…
Added 47 mins ago
AC
Project Coordinator | Manufacturing
Albarrie Canada Limited
Barrie, ON
- Full-time
Under the direction of the Project Manager, US & Facilities, the Projects Coordinator is responsible for planning, coordinating, and executing minor capital projects, facility improvements,…
Added 50 mins ago
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Cultural Coordinator
WNHAC
Kenora, ON
- Contract
Establish and maintain linkages with elders and healers to create a resource/referral and advisory network.
Added 1 hour ago
MN
Community Healing Coordinator
Mi'kmaw Native Friendship Centre
Halifax, NS
- Full-time
Employment Opportunity: Community Healing Coordinator
Added 1 hour ago
SM
Materials Coordinator – GIM and Labour & Delivery
St. Michael's Hospital
Toronto, ON
- Temporary
The primary responsibility of the Materials Coordinator is to coordinate and expedite flow of materials according to requirements as well as maintain and track general supplies and…
Added 1 hour ago
OH
Nurse Practitioner, Temporary Full-Time, Regional Palliative Consultation Team, Labelle
Ontario Health atHome
Ottawa, ON
- Full-time
Identifies patients requiring an accelerated assessment and home care services and works with the Care Coordinator to facilitate the home assessment visit. In some situations, RRNs may…
Added 1 hour ago
S
Transition Coordinator - Pediatrics RN IV
St.Amant
Winnipeg, MB
- $47.54 to $62.08 CAD / hour
- Full-time
The Transition Coordinator; Pediatrics RN IV (4) reports to the Manager, Infection Prevention and Control and Clinical Collaborative Practice (IPAC & CCP), and consistent with the Mission,…
Added 1 hour ago
NL
S2627-78 Early Childhood Division Assistant Coordinator
Northern Lights Public Schools
Bonnyville, AB
- Full-time
S2627-78 - Early Childhood Division Assistant Coordinator
Added 1 hour ago
YR
Secondary Occasional Teacher (Intermediate/Senior) - 2026/2027
York Region District School Board
Aurora, ON
- Full-time
Faculty Advisor/Coordinator or Practicum Advisor that has observed and evaluated your teaching practice in a classroom setting;
Added 1 hour ago
YR
Elementary Occasional Teacher (Primary/Junior/Intermediate) - 2026/2027
York Region District School Board
Aurora, ON
- Full-time
Faculty Advisor/Coordinator or Practicum Advisor that has observed and evaluated your teaching practice in a classroom setting;
Added 1 hour ago
YR
Secondary Long Term Occasional LTO -100% Intermediate/Senior Visual Arts
York Region District School Board
Aurora, ON
- Full-time
Faculty Advisor/Coordinator or Practicum Advisor that has observed and evaluated your teaching practice in a classroom setting;
Added 1 hour ago
YR
Secondary Long Term Occasional (LTO) 100% ESLB/ESLCO1; YREM; ESLD/ESLEO1
York Region District School Board
Vaughan, ON
- Full-time
Faculty Advisor/Coordinator or Practicum Advisor that has observed and evaluated your teaching practice in a classroom setting;
Added 1 hour ago
YR
Educational Assistant (EA) - Developmental Support Worker (DSW)/ Intervention Support Worker (ISW) 2026/2027 (Casual Opportunities)
York Region District School Board
Aurora, ON
- Full-time
…technology. Together with the classroom teacher, team and/or resource staff take actions to improve the educational outcomes of students with disabilities and ensure inclusivity with an…
Added 1 hour ago
YR
Elementary Long Term Occasional (LTO) 100% Grade 6/7
York Region District School Board
Vaughan, ON
- Full-time
Faculty Advisor/Coordinator or Practicum Advisor that has observed and evaluated your teaching practice in a classroom setting;
Added 1 hour ago
MU
Communication & Publication Coordinator
McGill University
Sherbrooke, QC
- Part-time
Under the direction of the Senior Office Coordinator, the incumbent provides administrative and operational support to the Centre for Research on Children and Families (CRCF), in the…
Added 2 hours ago
O
Senior Analyst, Research Operations
OICR
ON · MaRS Centre, Toronto, Ontario
- Contract
Ensures alignment of data in CaAwardNet with agreements in consultation with the Senior Research and Awards Coordinator in the Research Operations office.

Red Nucleus

Project Coordinator

Toronto, ON, M6K 1X9, Canada

Full-time

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Job details

Job type: Full-time
Experience: 1–2 years of experience in project coordination, project management, or a related administrative role.
Posting language: English
Posted: Oct 5, 2026

Original job description

Job Overview

The Project Coordinator supports the successful execution of medical communications projects through project coordination and administrative support under the guidance of Client Engagement team members. Working closely with Client Engagement and Production stakeholders, this role helps maintain project timelines, documentation, and processes.

This individual plays a key role in keeping projects organized and progressing by tracking project data, timelines, and deliverables while ensuring compliance with internal processes and client expectations. Success in this role requires strong attention to detail, organization, and the ability to support multiple projects in a fast-paced environment.

Responsibilities

Under the guidance of a Client Engagement or Project Manager, the Project Coordinator is responsible for:

Supporting projects from initiation through closeout.
Creating, updating, and maintaining project tasks, timelines, milestones, and records within project management systems.
Assisting with project setup, including timelines, scopes of work, and billing schedules.
Supporting resource scheduling and allocation of project hours.
Preparing status reports, meeting agendas, and recaps.
Coordinating internal and client meetings.
Supporting Medical, Legal, and Regulatory (MLR) review processes, including submission tracking and follow-up.
Maintaining project documentation and historical records in accordance with SOPs.
Tracking project expenses and assisting with invoicing, audits, and revenue reporting.
Performing data entry and system maintenance across agency platforms and databases.
Communicating professionally with internal teams and escalating risks or issues as appropriate.
Participating in client meetings and programs in a support capacity, including onsite when required.
Performing other project coordination and administrative duties as assigned.

Education

Bachelor's degree required or equivalent related experience.
Communications, Life Sciences, Business, or related field preferred.

Experience

1–2 years of experience in project coordination, project management, or a related administrative role.
Experience in medical communications, agency, consulting, or professional services environments preferred.
Exposure to project management systems and tools preferred.

Knowledge, Skills & Abilities

Understanding of project coordination practices and workflows.
Strong organizational skills and attention to detail.
Ability to manage multiple priorities and deadlines.
Excellent written, verbal, and interpersonal communication skills.
Strong time management and prioritization abilities.
Ability to follow established processes and appropriately escalate issues.
Collaborative, proactive, and solution-oriented mindset.
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
Familiarity with project management and document submission systems preferred.
Professionalism, integrity, and composure under pressure.
Willingness to travel occasionally (less than 10%).

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More about this job

Responsibilities

The Project Coordinator supports medical communications projects by managing timelines, documentation, and administrative tasks under the guidance of the Client Engagement team. They are responsible for tracking project data, assisting with MLR review processes, and ensuring effective communication across internal and client stakeholders.

Requirements

Candidates must possess a bachelor's degree and 1–2 years of experience in project coordination or a related administrative role. Proficiency in Microsoft Office and strong organizational skills are required, with preference given to those with experience in medical communications or agency environments.

Skills

Project coordination
Project management
Administrative support
Medical communications
Time management
Data entry
Status reporting
Meeting coordination
Regulatory review support
Microsoft Office
Organization
Communication
Attention to detail
Prioritization
Documentation
Risk escalation

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Medical Communications
Client Engagement
Project Management
Administrative Support
MLR Review
SOPs
Status Reports
Resource Scheduling
Invoicing
Data Entry
Microsoft Office
Word
Excel
PowerPoint
Outlook
Agency
Consulting
Professional Services
Project Documentation
Compliance
Timeline Management
Milestone Tracking
Revenue Reporting
Audits

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