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Added 22 mins ago
LA
Maintenance Coordinator
Longboard Architectural Products
Abbotsford, BC
- Full-time
Reporting to the Maintenance Manager, the Maintenance Coordinator keeps our maintenance team supplied, organized, and ready to work. You'll manage spare parts and purchasing, keep our…
Added 52 mins ago
UO
Residence Admissions Clerk
University of Victoria
Victoria, BC
- Full-time
Under the direction of the Coordinator, Residence Admissions, the Residence Admissions Clerk performs a variety of functions requiring extensive knowledge and use of the Residence Services…
Added 52 mins ago
FH
Registered Nurse/Registered Psychiatric Nurse - Fellburn Care Centre
Fraser Health
Burnaby, BC
- Part-time
Communicates resident/client assessments and changes to Physicians, Resident/Client Care Coordinator, and the interdisciplinary team. Participates in care planning supporting decision…
Added 52 mins ago
FH
Registered Nurse, Surgical Services - Neurosciences - Royal Columbian Hospital
Fraser Health
New Westminster, BC
- Full-time
Assesses patients and collects information from a variety of sources using skills of observation, communication, data review and physical assessment. Makes a nursing diagnosis of the…
Added 52 mins ago
FH
Registered Nurse, Medicine - Burnaby Hospital
Fraser Health
Burnaby, BC
- Full-time
Assesses patients and collects information from a variety of sources using skills of observation, communication, data review and physical assessment. Makes a nursing diagnosis of the…
Added 52 mins ago
NS
Customer Planner - eScope
Nova Scotia Power
NS · Sackville, Nova Scotia
- Full-time
Reporting to the Planning Coordinator Supervisor, you will be responsible for making effective decisions surrounding customer driven work requests. This involves developing effective…
Added 1 hour ago
CT
TECHNICAL INTEGRATION & CONVERSION COORDINATOR - RIS / PACS
Chrome Technologies
Montreal, QC
- Full-time
We are looking for a Digital Health-IT Cutover Coordinator to join our team of consultants in our Montreal office on a permanent basis.
Added 7 hours ago
EC
Event Producer - Hybrid (Project-Based)
Encore Canada
Brampton, ON
- Full-time
Properly reconcile events, specifically delivering a wrap report and ensuring that all administrative data and paperwork has been entered, submitted, cross checked, and reconciled across…
Added 7 hours ago
Conference and Events Coordinator
University of Saskatchewan
Saskatoon, SK
The conference and events coordinator provides administrative and coordination support for secretariat services delivered under contract with the Canadian Association for University…
Added 10 hours ago
FN
Training Coordinator I
Framatome North America
Pickering, ON
- Full-time
Perform data entry of all training and qualification.
Added 11 hours ago
PP
Career Development Practitioner / Information Resource Specialist
People Plus Consulting Limited
Halifax, NS · Greater Halifax Metropolitan Area
- Full-time
…community partners. Under the direction of the Group and Resource Coordinator, they will be expected…
Added 12 hours ago
TB
Aanikoobijiganag: Thunder Bay Beading Symposium Project Coordinator
Thunder Bay Art Gallery
Thunder Bay, ON
- Full-time
…Aanikoobijiganag Beading Symposium CoDirector Committee, the Project Coordinator provides key logistical, operational, and administrative support for the Beading Symposium. The tentative…
Added 12 hours ago
WC
Service Coordinator
Wiseworth Canada Industries Ltd.
Surrey, BC
- Full-time
We're looking for a friendly, organized, and customer-focused Service Coordinator to join our Lower Mainland service team, based at our head office in Surrey, BC.
Added 12 hours ago
SA
JR. COST ACCOUNTANT AND MATERIAL DATA COORDINATOR
Sika AG
Oakville, ON
- $55,000 to $60,000 CAD / year
- Full-time
The Jr. Cost accountant and material data- Coordinator is responsible for entering and maintaining information in the company’s Enterprise Resource Planning system (SAP) to ensure accuracy…
Added 13 hours ago
CT
TECHNICAL INTEGRATION & CONVERSION COORDINATOR - RIS / PACS
Chrome Technologies
Montreal, QC
- Full-time
We are looking for a Digital Health-IT Cutover Coordinator to join our team of consultants in our Montreal office on a permanent basis.
Added 13 hours ago
QT
Project Lead (Drone Operations)
QEA Tech
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…imaging replaces generic assumptions with precise, measured data: actual R-values, quantified energy loss, and data-driven retrofit plans with exact payback…
Added 13 hours ago
M
GWS Internal Wholesaler - Retail
Manulife
Toronto, ON · Waterloo, ON · Vancouver, BC
- Full-time
…building ideas. Working with an External Wholesaler and Territory Coordinator, you will be accountable for sales growth and relationship management within a defined…
Added 14 hours ago
Customer Experience Coordinator
Clutch Technologies Inc.
Halifax, NS
…we scale rapidly, we are looking for a Customer Experience Coordinator to be the face of our company! Since our entire car-buying process is online, you’ll be the first Clutch employee our…
Added 14 hours ago
OI
Admissions Advisor & Outreach Coordinator
Oxford International
Vancouver, BC
- $48,000 to $52,000 CAD / year
- Full-time
…Marketing and Outreach, the Admissions & Community Outreach Coordinator will lead direct-to-consumer (DTC) recruitment efforts and activity to help meet sales targets for our growing…
Added 14 hours ago
NR
Appointment Coordinator
Northern Roads Auto Group
Fort Erie, ON
- Full-time
You’ll love your position as an Appointment Coordinator:
Added 14 hours ago
OI
Admissions Advisor & Outreach Coordinator
Oxford International Education Group
Vancouver, BC
- $48,000 to $52,000 CAD / year
- Full-time
…Marketing and Outreach, the Admissions & Community Outreach Coordinator will lead direct-to-consumer (DTC) recruitment efforts and activity to help meet sales targets for our growing…
Added 15 hours ago
FH
Registered Nurse, Emergency - Specialty Qualified - Abbotsford Regional Hospital and Cancer Centre
Fraser Health
Abbotsford, BC
- Part-time
Assesses patients and collects information from a variety of sources using skills of observation, communication, data review and physical assessment. Makes a nursing diagnosis of the…
Added 15 hours ago
NE
Administrative Assistant #26-36
North Eastern Ontario Family and Children's Services (NEOFACS)
Kapuskasing, ON
- $45,073 to $53,691 CAD / year
- Contract
…responsibilities will be to provide clerical support through data entry functions, formatting documents, forms and reports, schedule, attend and take notes for departmental meetings,…
Added 16 hours ago
MY
HOUSING AND CULTURAL COORDINATOR
McMan Youth, Family and Community Services Association of Calgary & Area
Calgary, AB
- Full-time
Help people find a home, and find their place in community. As our Housing and Cultural Coordinator, you’ll hold a role with two connected purposes: helping Indigenous relatives secure and…
Added 16 hours ago
A
BIM Specialist
Actalent
Ottawa, ON
- $38 to $45 CAD / hour
- Contract
We are seeking an Electrical BIM Coordinator who will play a pivotal role in our large-scale projects, including the Parliament and Hospital projects scheduled for completion in 2028 and…

Red Nucleus

Project Coordinator RID00204

Toronto, ON, M6K 1X9, Canada

Full-time

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Job details

Job type: Full-time
Education: Bachelor’s degree
Experience: 1-2 years of experience in project coordination, project management, or a related administrative role.
Posting language: English
Posted: Oct 23, 2026

Original job description

The Project Coordinator supports the successful execution of medical communications projects by providing project coordination and administrative support under the guidance of Client Engagement team members. This role partners with Client Engagement and Production stakeholders to ensure timelines, documentation, and processes are maintained accurately and consistently.

The Project Coordinator helps keep projects organized and moving forward by tracking project data, timelines, and deliverables while ensuring alignment with internal processes and client expectations. The ideal candidate thrives in a fast-paced environment, demonstrates strong attention to detail, and proactively supports teams in delivering high-quality work on time and within scope.

Responsibilities

Under the guidance of a Client Engagement or Project Manager, the Project Coordinator is responsible for:

Supporting the coordination and administration of projects from initiation through closeout.
Creating, maintaining, and updating project tasks, timelines, and milestones within the project management system.
Ensuring project information remains accurate and current throughout the project lifecycle.
Assisting with project setup, including timelines aligned with scopes of work and billing schedules.
Supporting resource booking and scheduling across project tasks.
Preparing and maintaining internal and client status reports for review.
Coordinating internal and client meetings, including agendas and meeting recaps.
Supporting medical, legal, and regulatory (MLR) review processes, including document submission, tracking, and follow-up.
Maintaining organized project documentation and records in accordance with company procedures.
Tracking and allocating project-related expenses.
Assisting with data entry and maintenance in agency management systems and publication databases.
Supporting audits, invoicing activities, and revenue reporting.
Communicating effectively with internal teams and escalating issues or risks as needed.
Participating in client meetings and programs to support senior team members, including onsite attendance when required.
Performing other project coordination and administrative duties as assigned.

Education

Bachelor's degree required; Communications, Life Sciences, Business, or a related field preferred.
Equivalent industry experience may be considered.

Experience

1-2 years of experience in project coordination, project management, or a related administrative role.
Experience in a medical communications, agency, consulting, or professional services environment preferred.
Experience with project management tools and systems preferred.

Knowledge, Skills & Abilities

Foundational knowledge of project coordination principles and workflows.
Strong organizational and administrative skills with exceptional attention to detail.
Ability to manage multiple priorities and deadlines in a fast-paced environment.
Excellent written, verbal, and interpersonal communication skills.
Ability to follow established processes and appropriately escalate issues.
Strong time management and prioritization skills.
Proactive, solutions-oriented mindset with a willingness to learn and grow.
Ability to collaborate effectively with cross-functional teams.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Familiarity with project management and document submission systems preferred.
Professionalism, integrity, and composure under pressure.

Diversity, equity and inclusion are valued at Red Nucleus and we believe we have a shared responsibility to provide equal opportunity and foster an inclusive spirit. We do not discriminate on the basis of race, color, national origin, religion, caste, sexual orientation, gender, age, marital status, veteran status, or disability status.

To learn more about working at Red Nucleus, please visit Careers | Red Nucleus.

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More about this job

Responsibilities

The Project Coordinator supports medical communications projects by managing timelines, documentation, and administrative tasks under the guidance of the Client Engagement team. They are responsible for tracking project data, coordinating meetings, and assisting with regulatory review processes to ensure high-quality deliverables.

Requirements

Candidates must have a bachelor's degree in a relevant field and 1-2 years of experience in project coordination or administration. Proficiency in Microsoft Office and strong organizational skills are essential for managing multiple priorities in a fast-paced environment.

Skills

Project coordination
Project management
Administrative support
Time management
Attention to detail
Microsoft Office
Data entry
Communication
Regulatory review
Documentation
Scheduling
Reporting
Cross-functional collaboration
Problem solving
Organization

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Medical Communications
Client Engagement
Project Management
Administrative Support
MLR Review
Regulatory
Timelines
Documentation
Microsoft Office
Word
Excel
PowerPoint
Outlook
Agency
Consulting
Data Entry
Invoicing
Revenue Reporting
Stakeholder Management

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