Administrative Specialist

Overview

Red Sun Farms is one of the largest fully vertically integrated, high-tech greenhouse growers in North America. Our seed to plate approach closes the gap between grower, retailer, and consumer; allowing us to develop an exceptional product and an exemplary level of customer service from all our locations, 365 days per year.

We are currently seeking candidates for the position of Administrative Specialist in our Kingsville Corporate Office.

The Administrative Specialist, under the direction of the Director, Marketing and Packaging and Manager, Human Resources, is responsible for initiating, coordinating, and executing high-level administrative support for the Marketing and Packaging and Human Resources departments. This role requires a high degree of attention to detail, accuracy, and organization, ensuring that all documentation, communications, and processes are consistently maintained to a high standard. The Administrative Specialist will proactively plan, prioritize, and manage multiple tasks and deadlines, supporting departmental objectives through effective coordination, forward-thinking, and meticulous execution of administrative functions.

What We Offer  

• Competitive compensation
• An incredible work environment
• Comprehensive health benefits
• Paid vacation time
• Defined contribution pension plan
• Paid sick leave
• Employee and Family Assistance Program
• Employee Discount Program

Main Responsibilities 

• Provides high-level administrative support and assistance to the Director, Marketing and Packaging and to the Manager, Human Resources
• Coordinates Tradeshow registrations & materials, hotel reservations, marketing POS materials, event documentation and sample requests
• Supports the recruitment and onboarding process including but not limited to preparing job postings, screening applicants, scheduling and participating in interviews, conducting reference checks, prepare and send follow-up emails
• Coordinates purchase orders, including approval signatures, and tracking for all marketing and packaging materials
• Drafts and distributes employee-facing communications, including emails, memos, and announcements
• Manages social event coordination including golf tournament, holiday parties, summer BBQ, etc.
• Coordinates the logistics of SLT programs including meetings, workshops, special projects and events
• Administration of forms, policy, and procedures for Canada & US through the direction of the
• Coordinates the distribution of marketing materials and presentations, including Press Releases
• Orders and maintains various marketing materials, such as business cards, service awards, etc.
• Schedules and launches online company wear campaigns
• Coordinates and administers the Service Award Program
• Administers and maintains the Canada and U.S. Perkopolis accounts, ensuring accuracy and employee access
• Understands and complies with all Food Safety, Occupational Health & Safety and Operations policy and procedures
• Completes other duties and projects as assigned

Qualifications

• Degree or diploma in business administration or a related field required
• Three+ years related experience, or equivalent combination of education and experience
• Excellent communication skills, both verbal and written
• Superior organizational, problem-solving, and analytical skills; able to manage priorities and workflow
• Ability to work independently without direct supervision and as a member of a team or committee
• Strong planning, attention to detail, and time management skills, with the ability to manage multiple priorities and meet deadlines consistently
• Advanced computer skills including proficiency with Microsoft Office Suite (Outlook, Word, Excel, Power Point)
• Demonstrated ability to plan and organize projects

Working Conditions 

• Work is performed in an office setting
• Sitting or standing for an extended amount of time
• Manual dexterity required to use desktop computer and peripherals
• Ability to attend and conduct presentations
• Lifting or moving up to 10lbs may be required
• May be required to work occasional evenings, weekends, and holidays depending on deadlines

Compensation & Benefits

This position offers an annual salary range of $55,000.00 to $65,000.00, commensurate with experience and qualifications. In addition to base pay, Red Sun Farms provides a comprehensive total rewards package, including health benefits, defined contribution pension plan, paid sick days, and other company-sponsored programs.

Hiring Process

We believe in a human-centered hiring process. Applications submitted to Red Sun Farms are reviewed by our hiring team, and artificial intelligence (AI) is not used to screen candidates. We thank all applicants for their interest, however, only those selected for interview will be contacted.

Interested? 

Interested candidates are asked to visit www.redsunfarms.com/careers

  Red Sun Farms welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.