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Added 25 mins ago
Services Operations Coordinator
SKF
Sarnia, ON
…the United States. We are seeking an experienced Operations Coordinator to schedule field crews, arrange travel, track updates from customers in a fast paces…
Added 25 mins ago
Process Improvement Coordinator
Hydro One Networks Inc
Markham, ON
…Ontario. Today, we’re focused on providing exceptional customer service and ensuring we are building safe communities where we live, work and…
Added 25 mins ago
E
Coordinator, Project Delivery
EPCOR
AB · Edmonton, Alberta
- Full-time
The Coordinator, Project Delivery is accountable for coordinating the completion of Energy Services projects, which includes supporting change management, communications and process changes…
Added 25 mins ago
YC
Client Services Coordinator
Your Counselling
Calgary, AB
- Full-time
The Client Services Coordinator is a full-time, on-site role based in Calgary, AB. This position is responsible for being the first point of contact for clients, managing inquiries, booking…
Added 55 mins ago
IR
Specialist – Technical project integration
Innergex Renewable Energy Inc
Longueuil, QC
- Full-time
Coordinate the review of TSA, BOPA, EPC, major equipment, and long-term service agreements by SMEs within the Field Construction teams.
Added 55 mins ago
AN
Youth Development & Program Coordinator
Albion Neighbourhood Services
Toronto, ON
- Full-time
Position title: Youth Development & Program Coordinator
Added 56 mins ago
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On-Site Event Coordinator
Techo-Bloc
Longueuil, QC · Saint-Hubert, QC
- Contract
As our On-Site Event Coordinator, you lead Techo-Bloc's roadshows, loyalty events and trade shows on the ground across Canada and the U.S. From load-in to load-out, you own the setup, the…
Added 56 mins ago
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Sponsorship Coordinator
Everise
Toronto, ON
- Contract
Everise is hiring a short-term Sponsorship Coordinator to support on-site sponsorship delivery for our client, The Royal Agricultural Winter Fair, from November 2 to November 20, 2026.
Added 56 mins ago
BI
Air Import Coordinator
Branson International Inc
Toronto, ON · Etobicoke, ON
- Full-time
Education in supply chain logistics, international transportation, or a related field of study is preferred
Added 1 hour ago
SB
Field Marketing Coordinator
Stanley Black & Decker, Inc.
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- Full-time
As a Field Marketing Coordinator, you will be part of a dedicated team based in the GTA and reporting to the Territory Manger, Residential Sales. The Field Marketing Coordinator is a…
Added 1 hour ago
SB
Field Marketing Coordinator/Coordonnateur du marketing sur le terrain - Montreal, QC
Stanley Black & Decker, Inc.
Montreal, QC · St. Leonard CAN - Blvd Langelier
- Full-time
Added 1 hour ago
W
Logistics Support Coordinator
Winpak
Winnipeg, MB
- Full-time
This position requires extensive knowledge within the field of logistics, along with a high-level skill in organizing and setting daily priorities to ensure multiple tasks are taken care…
Added 1 hour ago
QM
Coordonnateur de la logistique - matières premières / Logistics Coordinator - Commodities
Quantum Management Services Ltd.
Montreal, QC
- $65,000 to $80,000 CAD / year
- Full-time
- Surveiller l'état des expéditions depuis l'enlèvement jusqu'à la livraison et traiter de manière proactive les problèmes de service
Added 2 hours ago
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Junior Mechanical Designer
Berendsen
Oakville, ON
- Full-time
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Added 3 hours ago
DH
Events and Outreach Coordinator
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Dartmouth, NS
- Full-time
Working under the Executive Director, the Events and Outreach Coordinator will support the Dartmouth Heritage Museum (DHM) in delivering engaging events, programs, community outreach, and…
Added 4 hours ago
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RMA Coordinator
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Boisbriand, QC
- Full-time
Do you want to be at the heart of Operations and Sales? Join Kontron Canada as an RMA Coordinator.
Added 5 hours ago
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Customer Success Coordinator
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Quebec, QC
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We are currently seeking a Customer Success Coordinator to Serve as the central coordination point for assigned client projects, ensuring clear and timely client
Added 7 hours ago
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Calgary, AB
The field of human services provides meaningful work. What you do has a purpose, and you know it directly impacts and contributes to an individual’s well-being while supporting the…
Added 9 hours ago
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Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
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Added 9 hours ago
Priority Issues Coordinator
Government of Alberta
AB
The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career…
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Fleet Specifications Technologist
City of Winnipeg
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Under the direction of the Equipment Specifications Coordinator, the Fleet Specifications Technologist is responsible for all aspects of the process of procurement of assigned mobile…
Added 10 hours ago
R|
Clinical Research Coordinator – Physiotherapist
RI-MUHC | Research Institute of the MUHC | #rimuhc
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- Full-time
…research studies. The EndoCARES MUHC clinic is a subspecialty service for complex, multi-organ endometriosis and serves to offer not only a multidisciplinary approach to the condition, but…
Added 10 hours ago
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…clinical trials, data-sharing, confidentiality, third-party service agreements, etc.) based on the requirements of the…
Added 11 hours ago
IA
Community Connections Program Coordinator
Immigrant and Refugee Services Association PEI (IRSA)
Charlottetown, PE
- Full-time
…support organization, is seeking a Community Connections Program Coordinator to join us on our mission of building a welcoming and inclusive province by bringing diverse groups together and…
Added 11 hours ago
DG
Culinary Operations Supervisor
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Region of Waterloo

Facilities Work Coordinator

Kitchener, ON, Canada
Cambridge, ON, Canada

Job Number: 5004 Job Type: Full-Time Vacancy Reason: Backfill Location: 100 Maple Grove Rd - Regional Operations Centre, 150 Frederick St - Regional Admin Headquarters Job Category: Other Number of Positions: 1 Department: Facilities Operations South Zone Corporate Division: Engineering and Environmental Services Hours of Work: 35 Work Schedule: Monday - Friday 8:00am - 4:00pm Union: CUPE 1883 Grade: CUPE 1883 Grade 012 Salary Range: $40.17 - $45.52 per hour Posting Date: October 13, 2026 st 12:00am · Full-time

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Job details

Pay: Job Number: 5004 Job Type: Full-Time Vacancy Reason: Backfill Location: 100 Maple Grove Rd - Regional Operations Centre, 150 Frederick St - Regional Admin Headquarters Job Category: Other Number of Positions: 1 Department: Facilities Operations South Zone Corporate Division: Engineering and Environmental Services Hours of Work: 35 Work Schedule: Monday - Friday 8:00am - 4:00pm Union: CUPE 1883 Grade: CUPE 1883 Grade 012 Salary Range: $40.17 - $45.52 per hour Posting Date: October 13, 2026 st 12:00am
Job type: Full-time
Experience: Valid class G driver’s licence (or G2 with 3 years of driving experience) and satisfactory driving record are required to operate Regional vehicles.
Positions available: 1
Posting language: English
Posted: Oct 9, 2026

Original job description

Job Number: 5004
Job Type: Full-Time
Vacancy Reason: Backfill
Location: 100 Maple Grove Rd - Regional Operations Centre, 150 Frederick St - Regional Admin Headquarters
Job Category: Other
Number of Positions: 1
Department: Facilities Operations South Zone Corporate
Division: Engineering and Environmental Services
Hours of Work: 35
Work Schedule: Monday - Friday 8:00am - 4:00pm
Union: CUPE 1883
Grade: CUPE 1883 Grade 012
Salary Range: $40.17 - $45.52 per hour
Posting Date: October 13, 2026 st 12:00am

About Us!

The Region of Waterloo is a thriving, diverse community committed to fostering opportunities for current and future generations. Waterloo Region is part of the Dish with One Spoon wampum, a treaty guiding our commitment to:

Taking only what we need
Leaving some for others
Keeping the dish clean

This agreement underpins our vision, mission, and core value, and reinforces our dedication to meaningful reconciliation and equity.

Waterloo Region is home to over 674,000 residents and expected to grow to nearly one million by 2051. Guided by our 2023-2027 Strategic Plan, “Growing with Care,” we prioritize homes for all, climate aligned growth, equitable services and opportunities and a resilient and future ready organization. Our mission is to provide essential services that enhance the quality of life for all residents, while our core value emphasizes caring for people and the land we share. Join us and be part of a team dedicated to making a meaningful difference in our community.

The Role

Works as part of the facilities maintenance and operations team to support the delivery of maintenance work and projects for region-owned buildings/properties (including social housing units), ensuring work meets quality standards and service timelines. Monitors and coordinates on-site service contract work. Plans and coordinates building renewal/renovation projects.

Duties/Responsibilities

Supports facilities maintenance service contract administration (e.g., janitorial, snow plowing, life/safety electrical). Resolves issues with contractors, tenants, and escalates to supervisor as required. Documents contractor performance and provides input related to terms/conditions of existing/prospective maintenance contracts.
Monitors and documents compliance with service agreements, including legislation, policies, and procedures related to the maintenance of units, buildings, and grounds, and entry/notice procedures under tenant protection legislation.
Works in collaboration with facilities maintenance technicians to support general maintenance service delivery for Regional buildings/properties, including social housing units. Provides project management support for housing unit renovations as part of move in/out process by tracking, documenting, and monitoring work requirements, timelines, and project status. Arranges for parking enforcement services at Regional lots.
Assesses building and grounds conditions and initiates maintenance repairs, upgrades, or improvements, within limits. Obtains price quotes/estimates, creates scope of work, and arranges for contractor. Identifies need for immediate/emergency contracted services and arranges for same.
Meets with clients, tenants, program groups, and management to review complaints regarding unsatisfactory/incomplete maintenance work. Compiles information and takes steps to resolve, including re-issuing work orders, consulting with supervisor, and working with contractors and maintenance staff.
Plans, coordinates, and administers minor building renewal/renovation projects for buildings and properties, as assigned and within scope of operations. Projects focus on multi-housing sites (e.g., shingle replacements, painting hallways/common spaces). Develops project specifications, obtains price quotes and contractor. Works with external groups such as Bell/Rogers and insurance adjusters. Conducts site visits to validate scope and prepare work plan and schedule. Consults with facilities maintenance technicians for building and technical expertise and feedback.
Tracks, documents, and monitors work order schedules, budget, and overall project requirements/ work from start to finish. Develops plans, approves construction drawings, and signs off on safety plans. Anticipates and resolves issues. Makes changes to initial scope, such as including extra work, for cost effectiveness. Reviews invoices and accepts completed work. Maintains project documentation/records.
Arranges logistics for contractors/consultants (e.g., access to buildings, building contacts, special requirements). Accompanies contractors/consultants as required into housing units. Maintains a master key system for contractors to sign out/return.
Works with work scheduler and management to coordinate work activities and scheduling of maintenance staff, contractors, and students.
Completes property incident reports for insurance risk management and Legal, for management approval.
Reports status of projects, including expected completion dates, issues, and changes to supervisor.
Monitors inventory of building cleaning supplies, equipment, maintenance and grounds materials, and conducts annual audits. Has a P-card to purchase supplies.
Provides logistical information regarding building and site specifications and dimensions for procurement processes, including capital works projects.
Assists management to assess business practices and trends related to contracted services and recommends service improvements/efficiencies.
Notifies the building emergency response team on updates to emergency work plans.
Performs related duties as assigned

Knowledge, Skills, and Abilities

Knowledge of current building maintenance practices, building/property management procedures, and project management practices and methodology.
Knowledge and skill acquired through a 3-year college diploma in an architectural/construction-related program, plus 3 years of demonstrated related field experience in a facility management setting, or, a 2-year diploma in a facility management/construction-related program, plus 5 years of demonstrated experience in maintenance and construction/project management.
Knowledge of and ability to follow policies, procedures (including purchasing and financial procedures), related by-laws and legislation (e.g., fire, building code, health and safety, labour relations, tenancy law, private landowners, privacy, public health).
Organizational and problem solving skills to coordinate and prioritize work to meet immediate/ emergency needs; multi-task; and meet deadlines and service requirements.
Project management skills (planning, developing, and implementing project scope, specifications, and timelines).
Communication, human relations, and de-escalation skills to respond to questions/concerns and resolve issues/complaints regarding tenants/clients and contractors; recognize and defuse contentious situations; work with other staff to coordinate work scheduling and administer contracts; and participate as an effective team member.
Computer skills with ability to use software such as Microsoft Office, work order systems, and a financial system.
Valid class G driver’s licence (or G2 with 3 years of driving experience) and satisfactory driving record are required to operate Regional vehicles.
Ability to write/maintain records on service contracts and work orders. Ability to write project correspondence, reports for management; specifications and scope of work for consultants and contractors, and staff where applicable; and deficiency lists, notices to vacate, tenancy act forms, and legal notices.
Ability to read industry manuals, bulletins, letters, and updates related to practices and policies.
Ability to support and demonstrate the Region’s values.

Region of Waterloo is committed to building a workforce through fair, equitable, and accessible hiring practices that allow us to hire qualified staff who reflect the diversity of the community we serve and to promote a respectful, inclusive, and equitable workplace.

We invite all interested individuals to apply and actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to:

First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
members of groups that commonly experience discrimination due to race, ancestry, religion and/or spiritual beliefs, or place of origin;
persons with visible and/or invisible (physical and/or mental) disabilities;
persons who identify as women; and persons of marginalized sexual orientations, gender identities, and gender expressions

For questions or to request accommodations during your recruitment, onboarding or employment, please contact talentmanagement@regionofwaterloo.ca, or by calling our Service First Contact Centre at phone number (519) 575-4400.

Use of Artificial Intelligence in the Hiring Process: Region of Waterloo may use artificial intelligence (AI) tools to enhance efficiency during the recruitment process. However, applications will also be reviewed by a member of our Talent Acquisition team to ensure a fair and thorough assessment. AI does not make final hiring decisions.

Please note: candidates will be provided an update on their application. Please check your spam or junk folder occasionally as some candidates have noticed our emails in those folders (Gmail and Hotmail in particular).

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More about this job

Responsibilities

The Facilities Work Coordinator supports the maintenance and operations team by managing service contracts, coordinating building renovations, and ensuring work meets quality and safety standards. They act as a liaison between contractors, tenants, and management to resolve maintenance issues and track project progress.

Requirements

Candidates must possess a 2-3 year college diploma in an architectural or construction-related program combined with 3-5 years of relevant field experience. A valid class G driver's license and knowledge of building codes, safety legislation, and project management methodologies are required.

Skills

Facilities maintenance
Project management
Contract administration
Building renewal
Renovation coordination
Budget monitoring
Vendor management
Problem solving
Technical documentation
Safety compliance
Building code knowledge
Microsoft Office
Work order systems
Communication
De-escalation
Logistics

Visa sponsorship

Not detected in the job text

Keywords

Facilities management
Building maintenance
Project management
Contract administration
Renovation
Construction
Janitorial services
Safety plans
Building code
Tenant protection legislation
Work orders
Procurement
Budgeting
Site visits
Insurance risk management
Emergency response
Architectural
Infrastructure
Property management
Compliance
Logistics
Microsoft Office
Financial systems
Capital works
Maintenance scheduling

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