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Added 7 mins ago
Journeyperson Electrician - Mall Maintenance
West Edmonton Mall Property Inc. (West Edmonton Mall & Fantasyland Hotel)
Edmonton, AB
…bonding and other 5kV - 13.8kV Service distribution equipment. Commercial Maintenance experience an…
Added 7 mins ago
Deli - Clerk Meat
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Wetaskiwin, AB
Use of commercial power equipment, including slicers, fryers and ovens
Added 7 mins ago
Planning Manager - FAL
Westerkirk
Calgary, AB
…aircraft have served a variety of roles - from bush flying to commercial aviation - and are celebrated for their rugged durability, operational versatility, and excellence in…
Added 7 mins ago
Structure Technician
Westerkirk
Breslau, ON
…aircraft have served a variety of roles - from bush flying to commercial aviation - and are celebrated for their rugged durability, operational versatility, and excellence in…
Added 7 mins ago
Regional Sales Manager SW ON
JB Poindexter & Co
Burlington, ON
Industry & Market Knowledge: Strong understanding of the medium-duty truck, commercial vehicle, fleet, or related market, including customer needs, applications, pricing, and competition.
Added 7 mins ago
Hardware Engineering - Sr. Mechanical Engineer - P4
OSI Maritime Systems
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…drawings, specifications and customer requirements, for both commercial and military…
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(2027 Graduates) Senior Associate - Management Advisory (Energy Practice) - Canada
Charles River Associates
Toronto, ON
…users, regulators, and other industry participants, combining commercial insight with economic analysis and technical…
Added 7 mins ago
C
Contracts Manager
Canoco
Fort Saskatchewan, AB
- Full-time
…subcontractors. This role is critical in protecting Canoco's commercial interests, maintaining strong client relationships, managing contractual risks, and ensuring all changes to project…
Added 7 mins ago
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Senior Client Solutions Manager & Broker Placement Specialist
Gallagher
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- Full-time
You have a minimum of 3 to 5 years’ Commercial Lines experience; construction experience is an asset.
Added 7 mins ago
Y
Traffic Control/Signaler
YORK1
Toronto, ON · Etobicoke, Ontario
- Full-time
…infrastructure and environmental services to some of Ontario's largest commercial and residential projects. They are the foundation of our success and represent our greatest strength. We…
Added 7 mins ago
WG
Automotive Service Equipment Technician
Wagonmaster Group
AB · Calgary, Alberta
- Full-time
Operate commercial delivery vehicles, which may include vehicles equipped with lift gates.
Added 7 mins ago
GC
DZ Driver
GMS Canada
Vaughan, ON
- Full-time
Drivers are responsible for the safe operation of a commercial vehicle in the transportation and placements of building materials on customer job sites. Drivers must also assist with onsite…
Added 7 mins ago
GC
dz driver
GMS Canada
Vaughan, ON
- Full-time
Drivers are responsible for the safe operation of a commercial vehicle in the transportation and placements of building materials on customer job sites. Drivers must also assist with onsite…
Added 7 mins ago
GC
DZ Driver
GMS Canada
Vaughan, ON
- Full-time
…Delivery Driver is responsible for the safe operation of a commercial vehicle and the transportation of building materials and the placement on customer job sites. Together with other team…
Added 7 mins ago
SC
Sales Representative (Prince George & Terrace, BC)
Sterling Crane
Prince George, BC
- Full-time
Knowledge and understanding of construction markets, commercial models as well as heavy equipment.
Added 7 mins ago
SC
Sales Representative (Grande Prairie & Fort St. John, BC)
Sterling Crane
Grande Prairie, AB
- Full-time
Knowledge and understanding of construction markets, commercial models as well as heavy equipment.
Added 7 mins ago
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Crane & Rigging Supervisor (Prince George, BC)
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Advanced understanding of commercial rules & regulations, traffic act law, ELD’s, hours of service, load securement.
Added 7 mins ago
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Two Steady Part Time Regular Route Drivers
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Added 8 mins ago
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Commercial HVAC Service Technician
Captiveaire - Region 114 Western PA
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Added 8 mins ago
AC
HVAC Technician (Refrigeration & A/C Mechanic)
Assiniboine College
Brandon, MB
- $76,628 to $91,000 CAD / year
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Added 8 mins ago
SC
Crane & Rigging Supervisor (Calgary, AB)
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- Full-time
Advanced understanding of commercial rules & regulations, traffic act law, ELD’s, hours of service, load securement.
Added 8 mins ago
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Technical Product Manager – Battery Systems
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- $75,000 to $85,000 CAD / year
- Full-time
Excellent written and verbal communication skills, with the ability to collaborate across technical and commercial teams.
Added 8 mins ago
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Insurance Broker - Some Leads Provided
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You will have access to multiple insurance markets across both personal and commercial lines, proprietary technology platforms, internal service support, and a leadership team that is…
Added 8 mins ago
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Application Engineer
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Toronto, ON · Greater Toronto Area, Canada
- Full-time
The Application Engineer will provide technical and commercial support for industrial mixing and agitation equipment throughout the sales process.
Added 8 mins ago
L&
Assistant Finance Manager - Brand Marketing
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- Full-time
Three to five years of relevant experience in financial planning and analysis, commercial finance or brand finance

Region of Waterloo

Facilities Work Reception Clerk

Cambridge, ON, Canada

Job Number: 5068 Job Type: Full-Time Vacancy Reason: Backfill Location: 100 Maple Grove Rd - Regional Operations Centre Job Category: Administration Number of Positions: 2 Department: Facilities Operations Division: Engineering and Environmental Services Hours of Work: 35 Work Schedule: Monday - Friday 8:00am - 4:00pm Union: CUPE 1883 Grade: CUPE 1883 Grade 006 Salary Range: $30.26 - $34.24 per hour Posting Date: November 4, 2026 at 12:00am · Full-time

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Job details

Pay: Job Number: 5068 Job Type: Full-Time Vacancy Reason: Backfill Location: 100 Maple Grove Rd - Regional Operations Centre Job Category: Administration Number of Positions: 2 Department: Facilities Operations Division: Engineering and Environmental Services Hours of Work: 35 Work Schedule: Monday - Friday 8:00am - 4:00pm Union: CUPE 1883 Grade: CUPE 1883 Grade 006 Salary Range: $30.26 - $34.24 per hour Posting Date: November 4, 2026 at 12:00am
Job type: Full-time
Positions available: 2
Posting language: English
Posted: Oct 28, 2026

Original job description

Job Number: 5068
Job Type: Full-Time
Vacancy Reason: Backfill
Location: 100 Maple Grove Rd - Regional Operations Centre
Job Category: Administration
Number of Positions: 2
Department: Facilities Operations
Division: Engineering and Environmental Services
Hours of Work: 35
Work Schedule: Monday - Friday 8:00am - 4:00pm
Union: CUPE 1883
Grade: CUPE 1883 Grade 006
Salary Range: $30.26 - $34.24 per hour
Posting Date: November 4, 2026 at 12:00am

About Us!

The Region of Waterloo is a thriving, diverse community committed to fostering opportunities for current and future generations. Waterloo Region is part of the Dish with One Spoon wampum, a treaty guiding our commitment to:

Taking only what we need
Leaving some for others
Keeping the dish clean

This agreement underpins our vision, mission, and core value, and reinforces our dedication to meaningful reconciliation and equity.

Waterloo Region is home to over 674,000 residents and expected to grow to nearly one million by 2051. Guided by our 2023-2027 Strategic Plan, “Growing with Care,” we prioritize homes for all, climate aligned growth, equitable services and opportunities and a resilient and future ready organization. Our mission is to provide essential services that enhance the quality of life for all residents, while our core value emphasizes caring for people and the land we share. Join us and be part of a team dedicated to making a meaningful difference in our community.

The Role

Receives maintenance requests (phone, online), and enters/processes in the work order system. Dispatches work orders for scheduling. Provides related customer service to staff and tenants (housing, commercial). Provides administrative support to divisional management.

Duties/Responsibilities

Enters maintenance requests (received by phone, online) to computerized system to create work orders (demand, corrective, environmental, emergency). Triages/determines priority per set criteria, and follows up to clarify information (e.g., account numbers). Dispatches work orders for scheduling, and monitors and closes out work orders. Coordinates work orders for after-hours events, per set criteria. Runs related reports for management.
Monitors email in-boxes from internal and external partners; reviews and electronically files reports and enters TSSA (Technical Standards and Safety Authority) requirements in database.
Notifies supervisors and/or facilities management operators regarding emergencies. Contacts/ dispatches maintenance staff and pre-approved contractors for demand/emergency work orders, or redirects to management for approval or to relay information.
Contacts utility companies regarding information and locates.
Processes invoices and p-card transactions for divisional staff. Verifies expenses are coded properly per work orders; identifies and follows up on discrepancies. Submits to supervisor for approval. Enters to financial system.
Maintains and distributes staff on-call rotation schedule and related documents.
Responds to inquiries from staff and tenants regarding work order status.
Maintains filing and tracking systems and data including for regulatory compliance (e.g., staff contact information, qualifications; building/equipment information; lists; fire extinguisher, elevator, WSIB certificates; utilities, electrical; inspections, contractors/vendors).
Makes recommendations to management regarding, and maintains office and administrative processes, procedures, and systems (e.g., process flows, customer service scripts).
Provides administrative support (e.g., filing, copying, minutes, agendas) and coordinates meetings (rooms, catering, supplies, equipment) for the divisional management team. Orders office supplies. Arranges servicing of office equipment. Processes mail.
Backs up some scheduling and administrative duties of other divisional staff, as required.
Works independently and prioritizes work based on criteria established by management.
Performs related duties as assigned.

Knowledge, Skills, and Abilities

Knowledge and skills in office procedures, communication, word processing, and general accounts receivable/payable are acquired through a grade 12 education plus 2 years of related office experience.
Knowledge of terminology and operations related to a facilities or project management environment.
Knowledge of and ability to comply with policies, procedures, and any related legislation.
Organization and attention to detail skills with ability to prioritize work to meet timelines; enter and maintain accurate data; and identify and follow up on incomplete information.
Communication and customer service skills to respond to maintenance requests and elicit information from staff and tenants; exchange information with vendors, contractors, and other staff; and participate as an effective team member.
Ability to read and understand policies, procedures, work orders, invoices, and purchase orders.
Ability to create and maintain clear, concise work orders, records, reports, standard letters, and meeting minutes.
Computer skills with ability to use software such as Microsoft office applications and a work order management system. Ability to operate a two-way radio.
Ability to travel within Waterloo Region.
Ability to support and demonstrate the Region’s values.

Region of Waterloo is committed to building a workforce through fair, equitable, and accessible hiring practices that allow us to hire qualified staff who reflect the diversity of the community we serve and to promote a respectful, inclusive, and equitable workplace.

We invite all interested individuals to apply and actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to:

First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
members of groups that commonly experience discrimination due to race, ancestry, religion and/or spiritual beliefs, or place of origin;
persons with visible and/or invisible (physical and/or mental) disabilities;
persons who identify as women; and persons of marginalized sexual orientations, gender identities, and gender expressions

For questions or to request accommodations during your recruitment, onboarding or employment, please contact talentmanagement@regionofwaterloo.ca, or by calling our Service First Contact Centre at phone number (519) 575-4400.

Use of Artificial Intelligence in the Hiring Process: Region of Waterloo may use artificial intelligence (AI) tools to enhance efficiency during the recruitment process. However, applications will also be reviewed by a member of our Talent Acquisition team to ensure a fair and thorough assessment. AI does not make final hiring decisions.

Please note: candidates will be provided an update on their application. Please check your spam or junk folder occasionally as some candidates have noticed our emails in those folders (Gmail and Hotmail in particular).

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More about this job

Responsibilities

The Facilities Work Reception Clerk receives and processes maintenance requests, creates and dispatches work orders, and monitors their status. They also provide administrative support to divisional management, including financial processing and meeting coordination.

Requirements

Candidates must have a grade 12 education and at least 2 years of related office experience. Proficiency in office software, strong communication skills, and the ability to manage maintenance-related data are required.

Skills

Office procedures
Communication
Word processing
Accounts receivable
Accounts payable
Data entry
Customer service
Work order management
Triage
Reporting
Administrative support
Microsoft Office
Two-way radio operation
Time management
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Facilities Operations
Work Orders
Maintenance
Administration
Customer Service
Data Entry
Invoicing
P-card
TSSA
Regulatory Compliance
Scheduling
Microsoft Office
Reporting
Procurement
Office Supplies
Records Management
Engineering
Environmental Services
Public Sector
Government

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