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Added 14 mins ago
MR
Assistant Project Coordinator/Co-op Student (Special Projects)
Maple Reinders
Mississauga, ON
- Contract
As an Assistant Project Coordinator, you will have the opportunity to support our Project Managers & Superintendents in the delivery of our exciting Buildings (ICI) projects. The focus of…
Added 14 mins ago
LE
Office & HR Manager
Lore Electric
Vancouver, BC
- Full-time
You will report directly to the owner and work closely with our project coordinator and field team. With much of our team's focus on construction projects, you will have the independence to…
Added 14 mins ago
SA
ITS Project Manager
Southern Alberta Institute of Technology (SAIT)
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
Job classification: P2043 - Project Coordinator
Added 15 mins ago
TS
Marketing Specialist
The Sutherland Group of Companies
West Kelowna, BC
- $60,000 to $70,000 CAD / year
- Full-time
Diverse career opportunities across transportation, logistics, industrial services, and construction
Added 44 mins ago
H
Content & Pursuits Coordinator
Heavy
Calgary, AB
- Full-time
Heavy creates bold, unexpected work in the built world. We’re looking for a Content & Pursuits Coordinator to help tell the stories behind our projects and support the proposals,…
Added 44 mins ago
B
Tenant Services Coordinator
BGIS
Surrey, BC
- Full-time
The Tenant Services Coordinator supports BGIS clients by coordinating the delivery of small-scale maintenance projects, workspace changes, design services and office services. This position…
Added 1 hour ago
OG
Senior Project Coordinator
Onni Group of Companies
Vancouver, BC
- Full-time
Are you a construction enthusiast who thrives on seeing projects come to life, from inception to completion? Are you a skilled troubleshooter with the ability to handle multiple tasks and…
Added 1 hour ago
PH
Project Coordinator
Potentia Human Resources Inc.
BC · Vernon Central, British Columbia
- Full-time
well-established and growing company in the construction and trades industry,
Added 1 hour ago
IH
Content & Pursuits Coordinator
Inspired HR
Calgary, AB
- Full-time
We’re looking for a Content & Pursuits Coordinator who can help turn that strategy into action. This role is equal parts creative and organized, capturing the stories happening across Heavy…
Added 2 hours ago
ITS Project Manager
SAIT
Calgary, AB
Job classification: P2043 - Project Coordinator
Added 2 hours ago
Program Coordinator
Government of Alberta
Calgary, AB
The Program Coordinator is responsible to assist the Manager, special projects and the Project Managers in the delivery and implementation of school modular projects and is a liaison…
Added 2 hours ago
Internship, IT Technician
Pomerleau
Vancouver, BC
Join Pomerleau as an IT Technician Intern and gain hands-on experience supporting major construction projects across Canada.
Added 2 hours ago
R
Talent Acquisition Coordinator
RAM
Vancouver, BC
- Full-time
RAM is a project delivery firm specializing in Project Management, Construction Management, Engineering and Advisory services across Canada. RAM is searching for a motivated and experienced…
Added 3 hours ago
A
Station Field Coordinator
Amico
Toronto, ON · North York, ON
- Full-time
The Station Field Coordinator will support the Elevated Guideways and Stations Contract (“EGS”) of The Ontario Line ("OL"). The Primary Construction Team for this project consists of…
Added 3 hours ago
JI
Rental Coordinator
Jobsite Industrial Rental Services
Edmonton, AB
- Full-time
As a Rental Coordinator, you’ll be a key team member, helping to keep our operations running smoothly and our clients coming back for more.
Added 3 hours ago
LM
JR./INTERMEDIATE PROJECT MANAGER AND A SENIOR PROJECT MANAGER
Laframboise Mechanical Electrical Ltd
Long Sault, ON
- Full-time
Project management experience with an industrial contractor who was self-performing the work (as a project manager, senior project coordinator, construction manager, etc.).
Added 3 hours ago
LG
JR./INTERMEDIATE PROJECT MANAGER AND A SENIOR PROJECT MANAGER
Laframboise Groupe
Long Sault, ON
- Full-time
Project management experience with an industrial contractor who was self-performing the work (as a project manager, senior project coordinator, construction manager, etc.).
Added 3 hours ago
SM
Architectural Student Corp Space & Real Estate
St. Michael's Hospital
Toronto, ON
- Temporary
…Redevelopment. This department is responsible for planning all construction and renovations within the…
Added 3 hours ago
S
Operations Coordinator
SMARTFOX
ON · Ontario, Canada
- $50,000 to $80,000 CAD / year
- Full-time
Operations Coordinator I - 0-2 years : Scheduling, data entry, order and vendor follow-up, documentation, learning our operations with a dedicated mentor
Added 3 hours ago
CA
BIM Coordinator
Cumulus Architects
Toronto, ON · Greater Toronto Area, Canada
- Full-time
We currently have an opportunity for a BIM Coordinator interested in making an impact on a diverse range of innovative projects across Canada.
Added 3 hours ago
TN
Staff Housing Coordinator
The North West Company
Winnipeg, MB
- Full-time
In your role as a Staff Housing Coordinator, at The North West Company (NWC), you will provide overall assistance to the Housing Manager and be accountable for corporately owned homes,…
Added 3 hours ago
MR
Assistant Project Coordinator/Co-op Student (Special Projects)
Maple Reinders
Remote, Canada
- Contract
- Remote
As an Assistant Project Coordinator, you will have the opportunity to support our Project Managers & Superintendents in the delivery of our exciting Buildings (ICI) projects. The focus of…
Added 3 hours ago
S(
Gestionnaire immobilier Westwalk DDO / Property Manager Westwalk DDO
Scalia (Les Propriétés)
Montreal, QC
- Full-time
5 ans ou plus d'expérience en gestion immobilière commerciale et résidentielle, idéalement dans des propriétés multi résidentielles, à usage mixte, de luxe ou de construction récente.
Added 3 hours ago
LP
Gestionnaire immobilier Westwalk DDO - Property Manager Westwalk DDO
Les Propriétés Scalia Inc.
Montreal, QC
- Full-time
5 ans ou plus d'expérience en gestion immobilière commerciale et résidentielle, idéalement dans des propriétés multi résidentielles, à usage mixte, de luxe ou de construction récente.
Added 3 hours ago
A
Civil Engineering Co-op Student
AtkinsRéalis
Toronto, ON
- Full-time
Write and develop Construction work method statements and job hazard analyses to be reviewed by the Senior Project Coordinator.

Reinbold Engineering Group

Proposal Coordinator

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 8, 2026
Experience: 5+ years of administrative, coordination, or related experience in a professional services environment.
Posting language: English
Posted: Oct 9, 2026

Original job description

About Reinbold Engineering Group

Reinbold Engineering Group is a Canadian Mechanical Engineering consulting firm providing practical, resilient, and sustainable solutions across a wide range of building sectors. Since 1998, we have continued to grow and evolve with the industry while maintaining a strong focus on technical excellence, collaboration, and client service. With approximately 90 employees across five offices in Calgary, Edmonton, Toronto, Vancouver, and Kelowna, our teams work collaboratively across Canada to deliver innovative engineering solutions for our clients.

In September 2026, Reinbold joined the Englobe community, a leading Canadian engineering and environmental services firm with more than 70 offices and over 4,000 employees nationwide. This partnership provides opportunities to expand our technical expertise, collaborate across a broader network of professionals, and support projects of varying scale, while maintaining the culture, relationships, and values that have shaped Reinbold for nearly three decades.

At Reinbold, we believe our people are at the heart of our success. We foster a collaborative environment where ideas are welcomed, expertise is valued, and people are encouraged to take ownership of their work. We invest in our employees through training, mentorship, and meaningful project experience, providing opportunities to grow both professionally and personally.

The Opportunity

We are currently seeking a Proposal Coordinator to join our growing Proposals and Marketing team at our Calgary head office.

This is an opportunity for a highly organized, detail-oriented professional who enjoys bringing people, information, and deadlines together. Working closely with our proposal, marketing, and technical teams across our five offices, you support the development of high-quality proposals, fee letters, and pre-qualification submissions for projects across North America.

The Proposal Coordinator will support the proposal process from initial request through submission, helping to ensure submissions are well organized, compliant, compelling, and delivered on time. The role is well suited to someone who enjoys a fast-paced environment, can manage multiple priorities, and takes pride in producing polished, professional work.

If you are a strategic thinker, strong communicator, and collaborative team player with a keen eye for detail and a natural ability to solve problems, this could be an opportunity for you. Do you take initiative, enjoy working with a variety of people and priorities within a fast-paced environment? Do you take pride in seeing a project come together from start to finish and are ready to jump in where needed? If so, we’d like to hear from you!

What You’ll Take On

Proposals & Fee Letters

Responsible for coordinating between multiple parties for development and production of proposal materials based on client requirements to ensure top-quality responses to RFPs, RFIs, RFQs, RFSOs. and related documents and ensuring required timelines are met.
Prepare opportunity specific materials such as organizational charts, schedules, resumes, graphics, and other supporting documents.
Assist with updating resumes, project information, and other content for specific opportunities.
Review and proofread proposal documents for clarity, grammar, formatting, consistency, and alignment with company standards before final submission.
Provide opportunity-specific updates to resumes for key team members and project information as required.
Assisting with non-technical writing for opportunity-specific efforts.
Assist marketing team with updates to the project portfolio database to ensure the content is accurate, remains relevant and that new projects are included.
Contributes to the generation, collection, tracking, dissemination, and storage of proposals.
Assist with maintaining proposal records, databases, and knowledge management systems to support continuous improvement and future pursuits.
Ensures that a high level of professionalism, quality and brand consistency is maintained.

Document Preparation & Proofing:

Assist with proofreading and editing internal and client-facing documents to ensure accuracy, consistency, and adherence to company branding guidelines.
Assist with the preparation of mechanical specifications, including document coordination, and formatting.
Provide project related administrative support as the need arises. This includes but is not limited to preparation and proofing of letters, additional fees, certificate of payments etc.

Team Support

Support management with various administrative tasks as they arise.
Assist with the applications and organization of documentation such as background checks.
Holiday coverage for proposal team ensuring continuity of proposal functions and reception.
Provide cross-office coordination and administrative support to across 5 offices as needed.

Qualifications

We are looking for an organized, motivated individual with strong administrative and coordination skills. Previous proposal experience is preferred; however, we are willing to train the right candidate who demonstrates strong organizational skills, initiative, attention to detail, and a keen interest in learning the proposal process.

5+ years of administrative, coordination, or related experience in a professional services environment.
Advanced proficiency with Microsoft Office, particularly Word, Excel, and Outlook.
Strong organizational and time-management skills, with the ability to manage multiple priorities and competing deadlines.
Excellent written and verbal communication skills, with strong attention to grammar, formatting, and detail.
Ability to work comfortably with technical information and translate complex information into clear, concise, client-focused content.
Ability to coordinate information and deadlines across multiple teams, projects, and offices.
Strong attention to detail and a commitment to producing accurate, polished, and professional work
Sound problem-solving skills, including ability to identify issues, determine next steps, and escalate when required.
Ability to work independently, take initiative, and identify what needs to be done without always being directed.
Comfortable working in a fast-paced, deadline-driven environment where priorities can change quickly.
Strong interpersonal skills and the ability to work effectively with technical professionals, principals, clients, and internal teams.
Ability to learn new software, processes, and technical terminology quickly.

What will give you the edge

Previous experience coordinating proposals, bids, RFQs, RFPs, and pre-qualifications.
Post-secondary education or certifications in business administration, communications, marketing, or a related field.
Experience working in the architecture, engineering, or construction (A/E/C) industry in marketing, communications, project administration/coordination or a similar role.
Basic ability to interpret architectural drawings and understand common building terminology.
Experience working with Adobe InDesign, Adobe Acrobat, and Microsoft PowerPoint.
Experience managing large documents and coordinating content from multiple contributors.
Familiarity with procurement platforms such as MERX, APC, BCBid, or similar systems.

Why Join our Team

Work in a collaborative environment with opportunities for professional growth
Hybrid work program
Free parking and close to Chinook Station
Employer sponsored training
2.5% of annual wages towards the Benefits Pool – Health Spending and Health Wellness Account, TFSA or RRSP, Public Transit, PPE
Holiday office closure
Early finish Fridays (5.5 hours)
Paid leave policy for summer events
Employee referral program
Excellent company benefits with flex days
Multiple company events throughout the year

Apply About employer

More about this job

Responsibilities

Coordinate proposals, fee letters, and pre-qualification submissions from initial request through delivery, gathering and preparing content from multiple teams and ensuring submissions are accurate, polished, compliant, and on time. Maintain proposal records and project information, proofread and format documents, and provide administrative and cross-office support as needed.

Requirements

Candidates should have at least five years of administrative, coordination, or related experience in a professional services environment, advanced Microsoft Office skills, and strong organizational, communication, proofreading, and problem-solving abilities. Proposal experience is preferred but not required; experience in the A/E/C industry, relevant post-secondary education, and familiarity with Adobe tools and procurement platforms are advantageous.

Skills

Proposal Coordination
Administrative Coordination
Project Coordination
Microsoft Word
Microsoft Excel
Microsoft Outlook
Document Proofreading
Written Communication
Time Management
Deadline Management
Content Development
Attention to Detail
Problem-Solving
Cross-Office Coordination
Adobe InDesign
Adobe Acrobat

Benefits

Hybrid Work Program
Free Parking
Employer-Sponsored Training
Health Spending Account
Health and Wellness Account
TFSA or RRSP Contributions
Public Transit Support
PPE
Holiday Office Closure
Early Finish Fridays
Paid Leave for Summer Events
Employee Referral Program
Company Benefits
Flex Days
Company Events

Visa sponsorship

Not detected in the job text

Keywords

Proposal Coordination
Fee Letters
Requests for Proposals
Requests for Information
Requests for Qualifications
Pre-Qualification Submissions
Proposal Production
Document Coordination
Proofreading
Editing
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Adobe InDesign
Adobe Acrobat
Project Portfolio Database
Knowledge Management Systems
Procurement Platforms
MERX
APC
BCBid
Mechanical Engineering
Architecture, Engineering, and Construction
Mechanical Specifications
Building Terminology
Resume Updates
Content Management
Brand Consistency

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