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Added 44 mins ago
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Roads & Access Coordinator
Actalent
Calgary, AB
- $140,000 to $180,000 CAD / year
- Full-time
The Roads & Access Coordinator is responsible for planning, coordinating, and overseeing all land, road access, and road improvement activities required to support the construction of…
Added 44 mins ago
A
Roads & Access Coordinator
Actalent
Vancouver, BC
- $140,000 to $180,000 CAD / year
- Full-time
The Roads & Access Coordinator is responsible for planning, coordinating, and overseeing all land, road access, and road improvement activities required to support the construction of…
Added 1 hour ago
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TV Station Coordinator - Canada
Simply.TV
Canada
- Full-time
…started. Whether you're passionate about media technology, data engineering, or product innovation, Simply.TV is the place to shape the future of TV - and have fun doing…
Added 1 hour ago
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Intern, PMO Project Coordinator (Winter 2027)
Bombardier
Montreal, QC
- Volunteer
As a PMO Project Coordinator Intern, you will support project governance, planning, execution, and reporting activities across a portfolio of projects.
Added 1 hour ago
AC
Gestion Des Aménagement De Bureau
Aston Carter
Laval, QC
- $35 to $40 CAD / hour
- Contract
The Facilities Coordinator supports workplace planning and space optimization across a corporate site. This role manages office layouts, seating allocations, and occupancy planning to…
Added 1 hour ago
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Lead Millwright/Electrician
Golden Valley Foods LTD.
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- Full-time
…Manager/Operations Manager, Maintenance Supervisor and QA Manager/HACCP…
Added 2 hours ago
VN
Maintenance Planner/Scheduler
Vitalus Nutrition Inc
Abbotsford, BC
- $80,000 to $100,000 CAD / year
- Full-time
You’re a strong coordinator, bringing teams together around clear, workable maintenance plans.
Added 2 hours ago
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Calgary, AB
- Full-time
Provide leadership to the Project Coordinator, Foreman, and field teams, ensuring effective communication and safe project execution.
Added 2 hours ago
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Airbus Canada - Coordonnateur Avion / Aircraft Coordinator
Airbus
Mirabel, QC
- Full-time
Your role as Aircraft Coordinator will be to rally the multifunctionnal team in a common production plan by priorising and coordinating activities and parts delivery.
Added 2 hours ago
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Production Supervisor - Assembly & Materials
MACLEAN ENGINEERING & MARKETING CO. LIMITED
Collingwood, ON
- $80,000 to $100,000 CAD / year
MacLean Engineering & Marketing Co. Limited is looking for an experienced Production Supervisor to join our team at our Collingwood, ON manufacturing facility. We are seeking an ambitious…
Added 2 hours ago
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Project Coordinator - Candidate Pool
CIMA+
Calgary, AB
- $92,800 to $127,600 CAD / year
- Full-time
We are seeking a dynamic Project Coordinator with experience in utility projects to join our Vancouver team. In this role you will drive success in complex, high-risk projects,…
Added 2 hours ago
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Field Operator, Edson North
Canlin Energy Corporation
AB · Robb, AB
- Full-time
Assist the Production Coordinator in the safe and reliable operation of the area’s wells and facilities
Added 2 hours ago
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Project Coordinator - Golden, BC
Norland
Golden, BC
- Full-time
Looking for a long-term career with room to grow? Join Norland and unlock exciting opportunities as a Project Coordinator !
Added 2 hours ago
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Senior Software Developer
City of Winnipeg
Winnipeg, MB
- Full-time
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Added 3 hours ago
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Added 3 hours ago
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As an Assistant Project Coordinator, you will have the opportunity to support our Project Managers & Superintendents in the delivery of our exciting Buildings (ICI) projects. The focus of…
Added 3 hours ago
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Administrative Coordinator
UNB Geodesy & Geomatics Engineering
Fredericton, NB
- Temporary
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Added 3 hours ago
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ITS Project Manager
Southern Alberta Institute of Technology (SAIT)
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
Job classification: P2043 - Project Coordinator
Added 3 hours ago
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Content & Pursuits Coordinator
Heavy
Calgary, AB
- Full-time
Heavy creates bold, unexpected work in the built world. We’re looking for a Content & Pursuits Coordinator to help tell the stories behind our projects and support the proposals,…
Added 3 hours ago
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Added 3 hours ago
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Property Coordinator 1 - Indigenous Land Services
BC Hydro
Vancouver, BC
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…decisions if the proposal/request warrants further technical and engineering review. Reviews legal terms and conditions of BC Hydro's property interests, searches titles, reviews maps,…
Added 3 hours ago
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Procurement & Purchasing Coordinator
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Added 3 hours ago
CO
Team Lead, Parks
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Coordinating equipment and fleet maintenance in collaboration with the Fleet Coordinator
Added 4 hours ago
OG
Senior Project Coordinator
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Vancouver, BC
- Full-time
…dynamic Construction team in Vancouver as a Senior Project Coordinator. Take on a pivotal role in our exciting projects and be at the forefront of transforming ideas into reality. With us,…
Added 5 hours ago
ITS Project Manager
SAIT
Calgary, AB
Job classification: P2043 - Project Coordinator

Reinbold Engineering Group

Proposal Coordinator

Calgary, AB, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 8, 2026
Experience: 5+ years of administrative, coordination, or related experience in a professional services environment.
Posting language: English
Posted: Oct 9, 2026

Original job description

About Reinbold Engineering Group

Reinbold Engineering Group is a Canadian Mechanical Engineering consulting firm providing practical, resilient, and sustainable solutions across a wide range of building sectors. Since 1998, we have continued to grow and evolve with the industry while maintaining a strong focus on technical excellence, collaboration, and client service. With approximately 90 employees across five offices in Calgary, Edmonton, Toronto, Vancouver, and Kelowna, our teams work collaboratively across Canada to deliver innovative engineering solutions for our clients.

In September 2026, Reinbold joined the Englobe community, a leading Canadian engineering and environmental services firm with more than 70 offices and over 4,000 employees nationwide. This partnership provides opportunities to expand our technical expertise, collaborate across a broader network of professionals, and support projects of varying scale, while maintaining the culture, relationships, and values that have shaped Reinbold for nearly three decades.

At Reinbold, we believe our people are at the heart of our success. We foster a collaborative environment where ideas are welcomed, expertise is valued, and people are encouraged to take ownership of their work. We invest in our employees through training, mentorship, and meaningful project experience, providing opportunities to grow both professionally and personally.

The Opportunity

We are currently seeking a Proposal Coordinator to join our growing Proposals and Marketing team at our Calgary head office.

This is an opportunity for a highly organized, detail-oriented professional who enjoys bringing people, information, and deadlines together. Working closely with our proposal, marketing, and technical teams across our five offices, you support the development of high-quality proposals, fee letters, and pre-qualification submissions for projects across North America.

The Proposal Coordinator will support the proposal process from initial request through submission, helping to ensure submissions are well organized, compliant, compelling, and delivered on time. The role is well suited to someone who enjoys a fast-paced environment, can manage multiple priorities, and takes pride in producing polished, professional work.

If you are a strategic thinker, strong communicator, and collaborative team player with a keen eye for detail and a natural ability to solve problems, this could be an opportunity for you. Do you take initiative, enjoy working with a variety of people and priorities within a fast-paced environment? Do you take pride in seeing a project come together from start to finish and are ready to jump in where needed? If so, we’d like to hear from you!

What You’ll Take On

Proposals & Fee Letters

Responsible for coordinating between multiple parties for development and production of proposal materials based on client requirements to ensure top-quality responses to RFPs, RFIs, RFQs, RFSOs. and related documents and ensuring required timelines are met.
Prepare opportunity specific materials such as organizational charts, schedules, resumes, graphics, and other supporting documents.
Assist with updating resumes, project information, and other content for specific opportunities.
Review and proofread proposal documents for clarity, grammar, formatting, consistency, and alignment with company standards before final submission.
Provide opportunity-specific updates to resumes for key team members and project information as required.
Assisting with non-technical writing for opportunity-specific efforts.
Assist marketing team with updates to the project portfolio database to ensure the content is accurate, remains relevant and that new projects are included.
Contributes to the generation, collection, tracking, dissemination, and storage of proposals.
Assist with maintaining proposal records, databases, and knowledge management systems to support continuous improvement and future pursuits.
Ensures that a high level of professionalism, quality and brand consistency is maintained.

Document Preparation & Proofing:

Assist with proofreading and editing internal and client-facing documents to ensure accuracy, consistency, and adherence to company branding guidelines.
Assist with the preparation of mechanical specifications, including document coordination, and formatting.
Provide project related administrative support as the need arises. This includes but is not limited to preparation and proofing of letters, additional fees, certificate of payments etc.

Team Support

Support management with various administrative tasks as they arise.
Assist with the applications and organization of documentation such as background checks.
Holiday coverage for proposal team ensuring continuity of proposal functions and reception.
Provide cross-office coordination and administrative support to across 5 offices as needed.

Qualifications

We are looking for an organized, motivated individual with strong administrative and coordination skills. Previous proposal experience is preferred; however, we are willing to train the right candidate who demonstrates strong organizational skills, initiative, attention to detail, and a keen interest in learning the proposal process.

5+ years of administrative, coordination, or related experience in a professional services environment.
Advanced proficiency with Microsoft Office, particularly Word, Excel, and Outlook.
Strong organizational and time-management skills, with the ability to manage multiple priorities and competing deadlines.
Excellent written and verbal communication skills, with strong attention to grammar, formatting, and detail.
Ability to work comfortably with technical information and translate complex information into clear, concise, client-focused content.
Ability to coordinate information and deadlines across multiple teams, projects, and offices.
Strong attention to detail and a commitment to producing accurate, polished, and professional work
Sound problem-solving skills, including ability to identify issues, determine next steps, and escalate when required.
Ability to work independently, take initiative, and identify what needs to be done without always being directed.
Comfortable working in a fast-paced, deadline-driven environment where priorities can change quickly.
Strong interpersonal skills and the ability to work effectively with technical professionals, principals, clients, and internal teams.
Ability to learn new software, processes, and technical terminology quickly.

What will give you the edge

Previous experience coordinating proposals, bids, RFQs, RFPs, and pre-qualifications.
Post-secondary education or certifications in business administration, communications, marketing, or a related field.
Experience working in the architecture, engineering, or construction (A/E/C) industry in marketing, communications, project administration/coordination or a similar role.
Basic ability to interpret architectural drawings and understand common building terminology.
Experience working with Adobe InDesign, Adobe Acrobat, and Microsoft PowerPoint.
Experience managing large documents and coordinating content from multiple contributors.
Familiarity with procurement platforms such as MERX, APC, BCBid, or similar systems.

Why Join our Team

Work in a collaborative environment with opportunities for professional growth
Hybrid work program
Free parking and close to Chinook Station
Employer sponsored training
2.5% of annual wages towards the Benefits Pool – Health Spending and Health Wellness Account, TFSA or RRSP, Public Transit, PPE
Holiday office closure
Early finish Fridays (5.5 hours)
Paid leave policy for summer events
Employee referral program
Excellent company benefits with flex days
Multiple company events throughout the year

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More about this job

Responsibilities

Coordinate proposals, fee letters, and pre-qualification submissions from initial request through delivery, gathering and preparing content from multiple teams and ensuring submissions are accurate, polished, compliant, and on time. Maintain proposal records and project information, proofread and format documents, and provide administrative and cross-office support as needed.

Requirements

Candidates should have at least five years of administrative, coordination, or related experience in a professional services environment, advanced Microsoft Office skills, and strong organizational, communication, proofreading, and problem-solving abilities. Proposal experience is preferred but not required; experience in the A/E/C industry, relevant post-secondary education, and familiarity with Adobe tools and procurement platforms are advantageous.

Skills

Proposal Coordination
Administrative Coordination
Project Coordination
Microsoft Word
Microsoft Excel
Microsoft Outlook
Document Proofreading
Written Communication
Time Management
Deadline Management
Content Development
Attention to Detail
Problem-Solving
Cross-Office Coordination
Adobe InDesign
Adobe Acrobat

Benefits

Hybrid Work Program
Free Parking
Employer-Sponsored Training
Health Spending Account
Health and Wellness Account
TFSA or RRSP Contributions
Public Transit Support
PPE
Holiday Office Closure
Early Finish Fridays
Paid Leave for Summer Events
Employee Referral Program
Company Benefits
Flex Days
Company Events

Visa sponsorship

Not detected in the job text

Keywords

Proposal Coordination
Fee Letters
Requests for Proposals
Requests for Information
Requests for Qualifications
Pre-Qualification Submissions
Proposal Production
Document Coordination
Proofreading
Editing
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Adobe InDesign
Adobe Acrobat
Project Portfolio Database
Knowledge Management Systems
Procurement Platforms
MERX
APC
BCBid
Mechanical Engineering
Architecture, Engineering, and Construction
Mechanical Specifications
Building Terminology
Resume Updates
Content Management
Brand Consistency

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