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Added 9 mins ago
M(
Coordinator, Ticketing Communications
MLSE (Maple Leaf Sports & Entertainment Partnership)
Toronto, ON · Scotiabank Arena
- Part-time
As a Coordinator, Ticketing Communications, you will be part of a dynamic group supporting MLSE’s Ticketing initiatives through communications channels, primarily email campaigns. Reporting…
Added 24 mins ago
OG
Senior Project Coordinator
Onni Group of Companies
Vancouver, BC
- Full-time
…Join our dynamic Construction team in Vancouver as a Senior Project Coordinator. Take on a pivotal role in our exciting projects and be at the forefront of transforming ideas into reality.…
Added 24 mins ago
PH
Project Coordinator
Potentia Human Resources Inc.
BC · Vernon Central, British Columbia
- Full-time
Coordinator to support their project management team and help keep day-to-day
Added 24 mins ago
F
Service Coordinator
Finning
Red Deer, AB
- Full-time
Finning is looking for a highly organized and detail-oriented Service Coordinator to join our service operations team in Red Deer.
Added 40 mins ago
IH
Content & Pursuits Coordinator
Inspired HR
Calgary, AB
- Full-time
We’re looking for a Content & Pursuits Coordinator who can help turn that strategy into action. This role is equal parts creative and organized, capturing the stories happening across Heavy…
Added 1 hour ago
ITS Project Manager
SAIT
Calgary, AB
Job classification: P2043 - Project Coordinator
Added 1 hour ago
P
Buyer / Expeditor
Propak
Cambridge, ON
- Full-time
The Buyer / Expeditor works closely with Procurement, Engineering, Project Management, Quality Management, Production, and other internal departments to ensure purchasing requirements are…
Added 1 hour ago
FH
Marketing & Events Coordinator
Fuze HR Solutions
Richmond, BC
- $60,000 to $70,000 CAD / year
- Full-time
We are seeking a Marketing & Events Coordinator to join a dynamic team and play an important role in the planning and execution of national events, promotional initiatives, partnerships,…
Added 1 hour ago
Program Coordinator
Government of Alberta
Calgary, AB
The Program Coordinator is a key member of the project team and supports the delivery of MCP and capital projects to ensure they are delivered within scope, budget, time, and quality to…
Added 1 hour ago
RD
Watershed Planning and Outreach Coordinator
Red Deer River Watershed Alliance Society
Red Deer, AB
- Contract
The Watershed Planning & Outreach Coordinator plays a critical role in building partnerships and working towards our Integrated Watershed Management Plan and other Mandate and Roles. This…
Added 1 hour ago
E
Senior Advisor - Operational and Closure Readiness
eTeam
Montreal, QC
- $75 to $90 CAD / hour
- Contract
…ensuring all Readiness tasks are completed on time and to required quality…
Added 2 hours ago
A
Station Field Coordinator
Amico
Toronto, ON · North York, ON
- Full-time
The Station Field Coordinator will be responsible for overseeing and managing on-site engineering activities related to the construction of transit stations. This role involves ensuring…
Added 2 hours ago
LM
JR./INTERMEDIATE PROJECT MANAGER AND A SENIOR PROJECT MANAGER
Laframboise Mechanical Electrical Ltd
Long Sault, ON
- Full-time
Project management experience with an industrial contractor who was self-performing the work (as a project manager, senior project coordinator, construction manager, etc.).
Added 2 hours ago
LG
JR./INTERMEDIATE PROJECT MANAGER AND A SENIOR PROJECT MANAGER
Laframboise Groupe
Long Sault, ON
- Full-time
Project management experience with an industrial contractor who was self-performing the work (as a project manager, senior project coordinator, construction manager, etc.).
Added 2 hours ago
S
Operations Coordinator
SMARTFOX
ON · Ontario, Canada
- $50,000 to $80,000 CAD / year
- Full-time
Manage tools and systems such as ERP, project management platforms (Asana, Monday.com, Smartsheet), and ticketing systems
Added 2 hours ago
MR
Assistant Project Coordinator/Co-op Student (Special Projects)
Maple Reinders
Remote, Canada
- Contract
- Remote
The purpose of the Assistant Project Coordinator is to support the project team who ensure that a profit is made on the project, that the work is performed as per the contract documents,…
Added 2 hours ago
Program Manager, Ontario South
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ON
…Manager is responsible for ensuring participants engage in high quality programming and have a positive program experience for long term impact. The Program Manager applies their knowledge…
Added 2 hours ago
IF
Event Operations and Services Coordinator
iA Financial Group
Montreal, QC · Quebec, QC
- Full-time
…technological coordination? As an Event Operations and Services Coordinator, you will play a key role in ensuring the effective execution of processes, timelines, and service delivery…
Added 2 hours ago
A
Civil Engineering Co-op Student
AtkinsRéalis
Toronto, ON
- Full-time
Write and develop Construction work method statements and job hazard analyses to be reviewed by the Senior Project Coordinator.
Added 3 hours ago
B
Tenant Services Coordinator
BGIS
Surrey, BC
- Full-time
The Tenant Services Coordinator supports BGIS clients by coordinating the delivery of small-scale maintenance projects, workspace changes, design services and office services. This position…
Added 3 hours ago
B&
Contract Compliance Coordinator
Black & McDonald Limited
Ashton, ON
- $60,000 to $65,000 CAD / year
- Full-time
The Contract Compliance Coordinator position typically reports directly to the Site Operations Manager or designate. This role will be responsible for ensuring all preventive maintenance…
Added 3 hours ago
B
Project Manager - Telecommunications
BAAC
Calgary, AB
- Full-time
Lead, support, and mentor internal project personnel, including the Project Coordinator, setting clear expectations and holding the team accountable
Added 3 hours ago
UO
Team Lead, Administrative Services
University of Alberta
Edmonton, AB
- Full-time
…Assistant to the Dean and Vice-Dean and the Administrative Coordinator…
Added 4 hours ago
O
Technical Coordinator, Construction
ONxpress
Toronto, ON
- Full-time
…construction across our active major civil sites. The Construction Coordinator supports the CTO by coordinating engineering services during construction at station, grade separation, and…
Added 4 hours ago
HH
Pre-Construction Client Coordinator (Client Concierge)
HC Habitation
Châteauguay, QC
- $55,000 to $70,000 CAD / year
- Full-time
This is more than an administrative role -- it is a key position that directly impacts project quality and client experience. You will be the person who turns complex decisions into a…

Reinbold Engineering Group

Proposal Coordinator

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 8, 2026
Experience: 5+ years of administrative, coordination, or related experience in a professional services environment.
Posting language: English
Posted: Oct 9, 2026

Original job description

About Reinbold Engineering Group

Reinbold Engineering Group is a Canadian Mechanical Engineering consulting firm providing practical, resilient, and sustainable solutions across a wide range of building sectors. Since 1998, we have continued to grow and evolve with the industry while maintaining a strong focus on technical excellence, collaboration, and client service. With approximately 90 employees across five offices in Calgary, Edmonton, Toronto, Vancouver, and Kelowna, our teams work collaboratively across Canada to deliver innovative engineering solutions for our clients.

In September 2026, Reinbold joined the Englobe community, a leading Canadian engineering and environmental services firm with more than 70 offices and over 4,000 employees nationwide. This partnership provides opportunities to expand our technical expertise, collaborate across a broader network of professionals, and support projects of varying scale, while maintaining the culture, relationships, and values that have shaped Reinbold for nearly three decades.

At Reinbold, we believe our people are at the heart of our success. We foster a collaborative environment where ideas are welcomed, expertise is valued, and people are encouraged to take ownership of their work. We invest in our employees through training, mentorship, and meaningful project experience, providing opportunities to grow both professionally and personally.

The Opportunity

We are currently seeking a Proposal Coordinator to join our growing Proposals and Marketing team at our Calgary head office.

This is an opportunity for a highly organized, detail-oriented professional who enjoys bringing people, information, and deadlines together. Working closely with our proposal, marketing, and technical teams across our five offices, you support the development of high-quality proposals, fee letters, and pre-qualification submissions for projects across North America.

The Proposal Coordinator will support the proposal process from initial request through submission, helping to ensure submissions are well organized, compliant, compelling, and delivered on time. The role is well suited to someone who enjoys a fast-paced environment, can manage multiple priorities, and takes pride in producing polished, professional work.

If you are a strategic thinker, strong communicator, and collaborative team player with a keen eye for detail and a natural ability to solve problems, this could be an opportunity for you. Do you take initiative, enjoy working with a variety of people and priorities within a fast-paced environment? Do you take pride in seeing a project come together from start to finish and are ready to jump in where needed? If so, we’d like to hear from you!

What You’ll Take On

Proposals & Fee Letters

Responsible for coordinating between multiple parties for development and production of proposal materials based on client requirements to ensure top-quality responses to RFPs, RFIs, RFQs, RFSOs. and related documents and ensuring required timelines are met.
Prepare opportunity specific materials such as organizational charts, schedules, resumes, graphics, and other supporting documents.
Assist with updating resumes, project information, and other content for specific opportunities.
Review and proofread proposal documents for clarity, grammar, formatting, consistency, and alignment with company standards before final submission.
Provide opportunity-specific updates to resumes for key team members and project information as required.
Assisting with non-technical writing for opportunity-specific efforts.
Assist marketing team with updates to the project portfolio database to ensure the content is accurate, remains relevant and that new projects are included.
Contributes to the generation, collection, tracking, dissemination, and storage of proposals.
Assist with maintaining proposal records, databases, and knowledge management systems to support continuous improvement and future pursuits.
Ensures that a high level of professionalism, quality and brand consistency is maintained.

Document Preparation & Proofing:

Assist with proofreading and editing internal and client-facing documents to ensure accuracy, consistency, and adherence to company branding guidelines.
Assist with the preparation of mechanical specifications, including document coordination, and formatting.
Provide project related administrative support as the need arises. This includes but is not limited to preparation and proofing of letters, additional fees, certificate of payments etc.

Team Support

Support management with various administrative tasks as they arise.
Assist with the applications and organization of documentation such as background checks.
Holiday coverage for proposal team ensuring continuity of proposal functions and reception.
Provide cross-office coordination and administrative support to across 5 offices as needed.

Qualifications

We are looking for an organized, motivated individual with strong administrative and coordination skills. Previous proposal experience is preferred; however, we are willing to train the right candidate who demonstrates strong organizational skills, initiative, attention to detail, and a keen interest in learning the proposal process.

5+ years of administrative, coordination, or related experience in a professional services environment.
Advanced proficiency with Microsoft Office, particularly Word, Excel, and Outlook.
Strong organizational and time-management skills, with the ability to manage multiple priorities and competing deadlines.
Excellent written and verbal communication skills, with strong attention to grammar, formatting, and detail.
Ability to work comfortably with technical information and translate complex information into clear, concise, client-focused content.
Ability to coordinate information and deadlines across multiple teams, projects, and offices.
Strong attention to detail and a commitment to producing accurate, polished, and professional work
Sound problem-solving skills, including ability to identify issues, determine next steps, and escalate when required.
Ability to work independently, take initiative, and identify what needs to be done without always being directed.
Comfortable working in a fast-paced, deadline-driven environment where priorities can change quickly.
Strong interpersonal skills and the ability to work effectively with technical professionals, principals, clients, and internal teams.
Ability to learn new software, processes, and technical terminology quickly.

What will give you the edge

Previous experience coordinating proposals, bids, RFQs, RFPs, and pre-qualifications.
Post-secondary education or certifications in business administration, communications, marketing, or a related field.
Experience working in the architecture, engineering, or construction (A/E/C) industry in marketing, communications, project administration/coordination or a similar role.
Basic ability to interpret architectural drawings and understand common building terminology.
Experience working with Adobe InDesign, Adobe Acrobat, and Microsoft PowerPoint.
Experience managing large documents and coordinating content from multiple contributors.
Familiarity with procurement platforms such as MERX, APC, BCBid, or similar systems.

Why Join our Team

Work in a collaborative environment with opportunities for professional growth
Hybrid work program
Free parking and close to Chinook Station
Employer sponsored training
2.5% of annual wages towards the Benefits Pool – Health Spending and Health Wellness Account, TFSA or RRSP, Public Transit, PPE
Holiday office closure
Early finish Fridays (5.5 hours)
Paid leave policy for summer events
Employee referral program
Excellent company benefits with flex days
Multiple company events throughout the year

Apply About employer

More about this job

Responsibilities

Coordinate proposals, fee letters, and pre-qualification submissions from initial request through delivery, gathering and preparing content from multiple teams and ensuring submissions are accurate, polished, compliant, and on time. Maintain proposal records and project information, proofread and format documents, and provide administrative and cross-office support as needed.

Requirements

Candidates should have at least five years of administrative, coordination, or related experience in a professional services environment, advanced Microsoft Office skills, and strong organizational, communication, proofreading, and problem-solving abilities. Proposal experience is preferred but not required; experience in the A/E/C industry, relevant post-secondary education, and familiarity with Adobe tools and procurement platforms are advantageous.

Skills

Proposal Coordination
Administrative Coordination
Project Coordination
Microsoft Word
Microsoft Excel
Microsoft Outlook
Document Proofreading
Written Communication
Time Management
Deadline Management
Content Development
Attention to Detail
Problem-Solving
Cross-Office Coordination
Adobe InDesign
Adobe Acrobat

Benefits

Hybrid Work Program
Free Parking
Employer-Sponsored Training
Health Spending Account
Health and Wellness Account
TFSA or RRSP Contributions
Public Transit Support
PPE
Holiday Office Closure
Early Finish Fridays
Paid Leave for Summer Events
Employee Referral Program
Company Benefits
Flex Days
Company Events

Visa sponsorship

Not detected in the job text

Keywords

Proposal Coordination
Fee Letters
Requests for Proposals
Requests for Information
Requests for Qualifications
Pre-Qualification Submissions
Proposal Production
Document Coordination
Proofreading
Editing
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Adobe InDesign
Adobe Acrobat
Project Portfolio Database
Knowledge Management Systems
Procurement Platforms
MERX
APC
BCBid
Mechanical Engineering
Architecture, Engineering, and Construction
Mechanical Specifications
Building Terminology
Resume Updates
Content Management
Brand Consistency

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