Find work in Canada.

356,269 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 14 hours ago
DC
Workforce Development & Funding Coordinator
Discovery Community College
Surrey, BC
- Full-time
Discovery Community College is seeking a highly organized and relationship-focused Workforce Development & Funding Coordinator to support funded training programs, workforce development…
Added 15 hours ago
DC
Workforce Development & Funding Coordinator
Discovery Community College
Surrey, BC
- Full-time
Discovery Community College is seeking a highly organized and relationship-focused Workforce Development & Funding Coordinator to support funded training programs, workforce development…
Added 1 day ago
GA
Proposal Coordinator
GDI Ainsworth
Mississauga, ON
- $55,000 to $75,000 USD / year
- Full-time
The Proposal Coordinator supports the Proposal Development team in the preparation, formatting, coordination, and submission of proposals and sales documents. Working closely with internal…
Added 1 day ago
BC
Project Manager
BELFOR CANADA INC.
Toronto, ON
- $65,000 to $80,000 CAD / year
- Full-time
● Work in conjunction with Safety Coordinator to ensure all areas of safety are covered off in the quote and proposal process
Added 1 day ago
BC
Project Manager
BELFOR CANADA INC.
Mississauga, ON
- $60,000 to $80,000 CAD / year
- Full-time
● Work in conjunction with Safety Coordinator to ensure all areas of safety are covered off in the quote and proposal process
Added 1 day ago
BC
Project Manager
BELFOR CANADA INC.
Hamilton, ON
- $75,000 CAD / year
- Full-time
● Work in conjunction with Safety Coordinator to ensure all areas of safety are covered off in the quote and proposal process
Added 1 day ago
S
Technical Specifications Coordinator
SYSTRA
Montreal, QC
- Full-time
…procurement, and project controls, the Technical Specifications Coordinator will lead the development, coordination, integration, and quality assurance of technical specifications across…
Added 1 day ago
EM
RFP Coordinator
Evertz Microsystems Limited
Burlington, ON
- Full-time
As an RFP Coordinator, you will lead the end-to-end response process for Requests for Proposals (RFPs), ensuring submissions are accurate, compliant, and delivered on time. This role…
Added 1 day ago
HI
Client Coordinator, Employee Benefits & Retirement
HUB International
Toronto, ON
- Part-time
HUB International is seeking a dynamic part time Client Coordinator to provide high-level administrative support to the EB&R Practice at our Toronto HUB International Office. If you enjoy…
Added 1 day ago
K
Partner Administrative Assistant - Advisory
KPMG
Vancouver, BC
- Full-time
Assist in the proposal process as required, working with the proposal team and proposal coordinator.
Added 1 day ago
MR
Assistant Project Coordinator/Co-op Student (Special Projects)
Maple Reinders
Mississauga, ON
- Contract
As an Assistant Project Coordinator, you will have the opportunity to support our Project Managers & Superintendents in the delivery of our exciting Buildings (ICI) projects. The focus of…
Added 1 day ago
H
Content & Pursuits Coordinator
Heavy
Calgary, AB
- Full-time
Heavy creates bold, unexpected work in the built world. We’re looking for a Content & Pursuits Coordinator to help tell the stories behind our projects and support the proposals,…
Added 1 day ago
BH
Property Coordinator 1 - Indigenous Land Services
BC Hydro
Vancouver, BC
- $63,200 to $68,600 CAD / year
- Full-time
…new BC Hydro property interests and makes decisions if the proposal/request warrants further technical and engineering review. Reviews legal terms and conditions of BC Hydro's property…
Added 1 day ago
IH
Content & Pursuits Coordinator
Inspired HR
Calgary, AB
- Full-time
We’re looking for a Content & Pursuits Coordinator who can help turn that strategy into action. This role is equal parts creative and organized, capturing the stories happening across Heavy…
Added 1 day ago
B
Development Coordinator
Beedie
Toronto, ON · Etobicoke, ON
- $60,000 to $75,000 CAD / year
- Full-time
Our Development Coordinator plays a key role in assisting the Development Managers with speculative and design build projects from initial acquisition and design/development phase through…
Added 1 day ago
S
Production Manager, Live Events
Stagevision
Mississauga, ON
- $85,000 to $100,000 CAD / year
- Full-time
Sitting at the intersection of Sales and Operations and working hand in hand with our Production Coordinator, you’ll own your assigned events from first quote to final reconciliation:…
Added 2 days ago
E
Proposal Coordinator
EllisDon
Ottawa, ON
- Full-time
Be accountable for all aspects of proposal management for EllisDon proposal and pre-qualification submissions. This will involve working with Sector Leaders, Technical Leads and Subject…
Added 2 days ago
W
HR Administrative Assistant
Webuild
Toronto, ON
- Full-time
Assist the Proposal Coordinator with printing, binding, file uploads and document checks before submission
Added 2 days ago
PUBLIC HEALTH NURSE
City of Toronto
Toronto, ON
…reports (journal articles, conference abstracts), requests for proposal for managerial approval. Participates in the generation of Ministry of Health…
Added 2 days ago
ML
Marketing & Business Development Coordinator
McKercher LLP Family Law Sask
Saskatoon, SK
- Full-time
We are recruiting a full-time, in-person Marketing & Business Development Coordinator to join our dynamic team in either our Saskatoon or Regina office. In this role, you will support a…
Added 2 days ago
CO
Facilities Specialist
Christie Ossington Neighborhood Centre
Toronto, ON
- Full-time
Assist with scopes of work, technical requirements, quotation and proposal review, site coordination, progress monitoring, and contractor follow-up.
Added 2 days ago
CO
Facilities Specialist
Christie Ossington Neighbourhood Centre
Toronto, ON
- Full-time
Assist with scopes of work, technical requirements, quotation and proposal review, site coordination, progress monitoring, and contractor follow-up.
Added 2 days ago
E
Proposal Coordinator
Entro
Calgary, AB
- Full-time
The Proposal Coordinator supports Entro’s business development efforts by coordinating and developing compelling, accurate, and well-organized proposals and pursuit materials. Working…
Added 2 days ago
E
Proposal Coordinator
Entro
Toronto, ON
- Full-time
The Proposal Coordinator supports Entro’s business development efforts by coordinating and developing compelling, accurate, and well-organized proposals and pursuit materials. Working…
Added 2 days ago
Sr. Proposal Manager I
GHD Group Pty Ltd
Whitby, ON
Provide mentorship to Proposal Coordinator and Proposal Manager I and II staff to support development.

Closed listing

Reinbold Engineering Group

Proposal Coordinator

Calgary, AB, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Full-time
Closing date: Nov 8, 2026
Experience: 5+ years of administrative, coordination, or related experience in a professional services environment.
Posting language: English
Posted: Oct 9, 2026

Similar jobs hiring now

Search current openings

Original job description

Archived listing. The details below describe a past opening.

About Reinbold Engineering Group

Reinbold Engineering Group is a Canadian Mechanical Engineering consulting firm providing practical, resilient, and sustainable solutions across a wide range of building sectors. Since 1998, we have continued to grow and evolve with the industry while maintaining a strong focus on technical excellence, collaboration, and client service. With approximately 90 employees across five offices in Calgary, Edmonton, Toronto, Vancouver, and Kelowna, our teams work collaboratively across Canada to deliver innovative engineering solutions for our clients.

In September 2026, Reinbold joined the Englobe community, a leading Canadian engineering and environmental services firm with more than 70 offices and over 4,000 employees nationwide. This partnership provides opportunities to expand our technical expertise, collaborate across a broader network of professionals, and support projects of varying scale, while maintaining the culture, relationships, and values that have shaped Reinbold for nearly three decades.

At Reinbold, we believe our people are at the heart of our success. We foster a collaborative environment where ideas are welcomed, expertise is valued, and people are encouraged to take ownership of their work. We invest in our employees through training, mentorship, and meaningful project experience, providing opportunities to grow both professionally and personally.

The Opportunity

We are currently seeking a Proposal Coordinator to join our growing Proposals and Marketing team at our Calgary head office.

This is an opportunity for a highly organized, detail-oriented professional who enjoys bringing people, information, and deadlines together. Working closely with our proposal, marketing, and technical teams across our five offices, you support the development of high-quality proposals, fee letters, and pre-qualification submissions for projects across North America.

The Proposal Coordinator will support the proposal process from initial request through submission, helping to ensure submissions are well organized, compliant, compelling, and delivered on time. The role is well suited to someone who enjoys a fast-paced environment, can manage multiple priorities, and takes pride in producing polished, professional work.

If you are a strategic thinker, strong communicator, and collaborative team player with a keen eye for detail and a natural ability to solve problems, this could be an opportunity for you. Do you take initiative, enjoy working with a variety of people and priorities within a fast-paced environment? Do you take pride in seeing a project come together from start to finish and are ready to jump in where needed? If so, we’d like to hear from you!

What You’ll Take On

Proposals & Fee Letters

Responsible for coordinating between multiple parties for development and production of proposal materials based on client requirements to ensure top-quality responses to RFPs, RFIs, RFQs, RFSOs. and related documents and ensuring required timelines are met.
Prepare opportunity specific materials such as organizational charts, schedules, resumes, graphics, and other supporting documents.
Assist with updating resumes, project information, and other content for specific opportunities.
Review and proofread proposal documents for clarity, grammar, formatting, consistency, and alignment with company standards before final submission.
Provide opportunity-specific updates to resumes for key team members and project information as required.
Assisting with non-technical writing for opportunity-specific efforts.
Assist marketing team with updates to the project portfolio database to ensure the content is accurate, remains relevant and that new projects are included.
Contributes to the generation, collection, tracking, dissemination, and storage of proposals.
Assist with maintaining proposal records, databases, and knowledge management systems to support continuous improvement and future pursuits.
Ensures that a high level of professionalism, quality and brand consistency is maintained.

Document Preparation & Proofing:

Assist with proofreading and editing internal and client-facing documents to ensure accuracy, consistency, and adherence to company branding guidelines.
Assist with the preparation of mechanical specifications, including document coordination, and formatting.
Provide project related administrative support as the need arises. This includes but is not limited to preparation and proofing of letters, additional fees, certificate of payments etc.

Team Support

Support management with various administrative tasks as they arise.
Assist with the applications and organization of documentation such as background checks.
Holiday coverage for proposal team ensuring continuity of proposal functions and reception.
Provide cross-office coordination and administrative support to across 5 offices as needed.

Qualifications

We are looking for an organized, motivated individual with strong administrative and coordination skills. Previous proposal experience is preferred; however, we are willing to train the right candidate who demonstrates strong organizational skills, initiative, attention to detail, and a keen interest in learning the proposal process.

5+ years of administrative, coordination, or related experience in a professional services environment.
Advanced proficiency with Microsoft Office, particularly Word, Excel, and Outlook.
Strong organizational and time-management skills, with the ability to manage multiple priorities and competing deadlines.
Excellent written and verbal communication skills, with strong attention to grammar, formatting, and detail.
Ability to work comfortably with technical information and translate complex information into clear, concise, client-focused content.
Ability to coordinate information and deadlines across multiple teams, projects, and offices.
Strong attention to detail and a commitment to producing accurate, polished, and professional work
Sound problem-solving skills, including ability to identify issues, determine next steps, and escalate when required.
Ability to work independently, take initiative, and identify what needs to be done without always being directed.
Comfortable working in a fast-paced, deadline-driven environment where priorities can change quickly.
Strong interpersonal skills and the ability to work effectively with technical professionals, principals, clients, and internal teams.
Ability to learn new software, processes, and technical terminology quickly.

What will give you the edge

Previous experience coordinating proposals, bids, RFQs, RFPs, and pre-qualifications.
Post-secondary education or certifications in business administration, communications, marketing, or a related field.
Experience working in the architecture, engineering, or construction (A/E/C) industry in marketing, communications, project administration/coordination or a similar role.
Basic ability to interpret architectural drawings and understand common building terminology.
Experience working with Adobe InDesign, Adobe Acrobat, and Microsoft PowerPoint.
Experience managing large documents and coordinating content from multiple contributors.
Familiarity with procurement platforms such as MERX, APC, BCBid, or similar systems.

Why Join our Team

Work in a collaborative environment with opportunities for professional growth
Hybrid work program
Free parking and close to Chinook Station
Employer sponsored training
2.5% of annual wages towards the Benefits Pool – Health Spending and Health Wellness Account, TFSA or RRSP, Public Transit, PPE
Holiday office closure
Early finish Fridays (5.5 hours)
Paid leave policy for summer events
Employee referral program
Excellent company benefits with flex days
Multiple company events throughout the year

About employer

More about this job

Responsibilities

Coordinate proposals, fee letters, and pre-qualification submissions from initial request through delivery, gathering and preparing content from multiple teams and ensuring submissions are accurate, polished, compliant, and on time. Maintain proposal records and project information, proofread and format documents, and provide administrative and cross-office support as needed.

Requirements

Candidates should have at least five years of administrative, coordination, or related experience in a professional services environment, advanced Microsoft Office skills, and strong organizational, communication, proofreading, and problem-solving abilities. Proposal experience is preferred but not required; experience in the A/E/C industry, relevant post-secondary education, and familiarity with Adobe tools and procurement platforms are advantageous.

Skills

Proposal Coordination
Administrative Coordination
Project Coordination
Microsoft Word
Microsoft Excel
Microsoft Outlook
Document Proofreading
Written Communication
Time Management
Deadline Management
Content Development
Attention to Detail
Problem-Solving
Cross-Office Coordination
Adobe InDesign
Adobe Acrobat

Benefits

Hybrid Work Program
Free Parking
Employer-Sponsored Training
Health Spending Account
Health and Wellness Account
TFSA or RRSP Contributions
Public Transit Support
PPE
Holiday Office Closure
Early Finish Fridays
Paid Leave for Summer Events
Employee Referral Program
Company Benefits
Flex Days
Company Events

Visa sponsorship

Not detected in the job text

Keywords

Proposal Coordination
Fee Letters
Requests for Proposals
Requests for Information
Requests for Qualifications
Pre-Qualification Submissions
Proposal Production
Document Coordination
Proofreading
Editing
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Adobe InDesign
Adobe Acrobat
Project Portfolio Database
Knowledge Management Systems
Procurement Platforms
MERX
APC
BCBid
Mechanical Engineering
Architecture, Engineering, and Construction
Mechanical Specifications
Building Terminology
Resume Updates
Content Management
Brand Consistency

Report this job