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Added 26 mins ago
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Medical Administrator
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EXECUTIVE ASSISTANT – INCLUSIVE EDUCATION (Ex empt )

Rejuvenation

Medical Administrator

Oakville, ON, Canada

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Job details

Experience: 1-3 years of experience in medical administration or clinical reception.
Posting language: English
Posted: Sep 2, 2026

Original job description

Welcome to Rejuvenation!

Rejuvenation Medical Group is Western Canada’s fastest-growing family of dermatology and multi-disciplinary medical offices. From modest beginnings dating back to 1984, Rejuvenation is a pioneer in delivering exceptional care to communities in Alberta, British Columbia, and Ontario. We specialize in skin health, dermatologic concerns, and an array of cosmetic and aesthetic services for all skin types. At Rejuvenation, the possibilities are endless.

Rejuvenation proudly offers career advancement opportunities through ongoing training and educational support. For those looking to take their career to new heights, our organization is perfect for you. Rejuvenation is consistently growing into new markets and promoting talent from within; we love to see our employees succeed!

What We Offer:

Rejuvenation perks

Annual reviews
Paid parking
Discounts on medical aesthetic treatments and skincare products 
Comprehensive health benefits 
Close-knit teams 
Fun and inclusive monthly challenges with incredible prizes 
Flexibility and a healthy work-life balance 
Continuing education opportunities 
Supportive management team 
Opportunity for internal growth 
And so much more!

What are you waiting for? Apply today!

Role Responsibilities

The Medical Office Assistants responsibilities include, but are not limited to:

Greet clients upon arrival and provide the Rejuvenation experience through excellent customer service.
Responsible for receptionist tasks such as scheduling appointments, handling reminder calls, and conducting follow-up calls.
Answer online customer inquiries through Textline software.
Manage client referrals and patient information database.
Handle client billing and payment transactions.
Perform duties associated with UV Phototherapy, including rooming patients, charting visits, reviewing safety protocols and entering billing codes.
Ensure reception area is tidy and presentable, stocked with all necessary stationery and material.
Participate in monthly product training and customer service training as needed.
Educate customers on products and services provided by the clinic.
Perform other front desk duties as requested by management and supervisory team.

Role Qualifications

Completion of the Medical Office Assistant (MOA) program is an asset.
1-3 years of experience in medical administration or clinical reception.
Proficiency in electronic medical record (EMR) systems and Microsoft Office Suite.
Strong communication, organizational, and multitasking skills.
Knowledge of medical terminology and clinic workflow procedures.

Clinic Hours

Candidates must have flexibility to work within the following hours of operation:

Monday 8:00 am - 5:00 pm
Tuesday 8:00 am - 5:00 pm
Wednesday 8:00 am - 5:00 pm
Thursday 8:00 am - 5:00 pm
Friday 8:00 am - 5:00 pm
Saturday - Based on clinic needs
Sunday - Closed

Employee Equity and Accessibility Statement

Rejuvenation Medical Group invites applications from all qualified individuals. Rejuvenation is committed to employment equity and diversity in the workplace and welcomes applications from: women, visible minorities, Indigenous Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents. Rejuvenation Medical Group provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources. If you possess the experience we are looking for, please submit your resume and cover letter. Please note that only those selected for an interview will be contacted. We thank you in advance for considering Rejuvenation Medical Group as your potential future employer! #HP

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More about this job

Responsibilities

The Medical Office Assistant is responsible for greeting clients, managing appointments, and handling billing and patient database information. They also perform clinical duties such as assisting with UV Phototherapy and maintaining the cleanliness of the reception area.

Requirements

Candidates should have 1-3 years of experience in medical administration or clinical reception and proficiency in EMR systems. Completion of a Medical Office Assistant program is considered an asset.

Skills

Medical administration
Clinical reception
Customer service
Appointment scheduling
Electronic medical records
Microsoft Office Suite
Medical terminology
Billing
Payment processing
UV Phototherapy
Charting
Communication
Organizational skills
Multitasking
Data entry

Benefits

Annual reviews
Paid parking
Discounts on medical aesthetic treatments
Discounts on skincare products
Comprehensive health benefits
Continuing education opportunities

Visa sponsorship

Not detected in the job text

Keywords

Medical Office Assistant
Dermatology
Clinic
Receptionist
EMR
Microsoft Office
Patient care
Billing
Scheduling
UV Phototherapy
Customer service
Medical terminology
Healthcare
Administrative
Aesthetic services

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