Accounts Payable Specialist
- Mississauga, ON, Canada
$65,000 to $70,000 CAD / year · Full-time
Applications open in a new tab.
Job details
- Pay
- $65,000 to $70,000 CAD / year
- Job type
- Full-time
- Apply by
- Experience
- 3+ years of Accounts Payable or related accounting experience.
- Posting language
- English
- Posted
Original job description
About Remote Robotic Systems
Remote Robotic Systems (RRS) is a Canadian robotics and defence technology company helping organizations deploy drones, robotic platforms, sensors, payloads, and remote operations technologies for mission-critical applications across defence, public safety, industrial, infrastructure, energy, and government sectors.
As we continue to grow, we're looking for an Accounts Payable Specialist to help ensure our vendor payments, purchasing records, customs documentation, and financial processes remain accurate, organized, and scalable.
The Role
The Accounts Payable Specialist will manage day-to-day accounts payable activities across inventory purchases, component vendors, contract manufacturers, freight providers, customs brokers, corporate credit cards, and overhead expenses.
This is a hands-on role requiring strong attention to detail, solid accounting fundamentals, and the ability to work independently in a fast-paced environment.
What You Will Work On
Accounts Payable & Reconciliations
Type: Full-time, permanent. This posting is for an existing, open vacancy.
Location: On-site in Mississauga, Ontario.
Reporting To: Director of Finance.
Use of AI in Hiring: We may use AI tools to assist with parts of the recruitment process. These tools support our team, but all hiring decisions are made by people.
Application Process
Submit your resume and a short note describing your experience with NetSuite, accounts payable, reconciliations, and high-volume invoice processing.
Remote Robotic Systems is an equal opportunity employer. Accommodation is available upon request throughout the recruitment process.
Remote Robotic Systems (RRS) is a Canadian robotics and defence technology company helping organizations deploy drones, robotic platforms, sensors, payloads, and remote operations technologies for mission-critical applications across defence, public safety, industrial, infrastructure, energy, and government sectors.
As we continue to grow, we're looking for an Accounts Payable Specialist to help ensure our vendor payments, purchasing records, customs documentation, and financial processes remain accurate, organized, and scalable.
The Role
The Accounts Payable Specialist will manage day-to-day accounts payable activities across inventory purchases, component vendors, contract manufacturers, freight providers, customs brokers, corporate credit cards, and overhead expenses.
This is a hands-on role requiring strong attention to detail, solid accounting fundamentals, and the ability to work independently in a fast-paced environment.
What You Will Work On
Accounts Payable & Reconciliations
- Process and code vendor invoices accurately and efficiently.
- Perform three-way matching between purchase orders, receiving records, and vendor invoices.
- Convert purchase orders to vendor bills, including partial shipments and backorders.
- Reconcile vendor statements and investigate discrepancies.
- Process vendor credits, RMAs, and warranty-related credits.
- Maintain complete and audit-ready supporting documentation.
- Process freight, brokerage, duty, and tax invoices.
- Support CARM administration and reconciliation activities.
- Review customs-related invoices and Statements of Account.
- Maintain documentation related to cross-border shipments and customs activity.
- Reconcile corporate credit card accounts.
- Obtain supporting receipts and documentation from cardholders.
- Ensure expenses are appropriately coded and supported.
- Support cash-flow forecasting by maintaining visibility into upcoming payment obligations.
- Assist with contractor and external partner payment reporting.
- Investigate and resolve invoice and payment discrepancies.
- Support improvements to AP processes, controls, and reporting.
- 3+ years of Accounts Payable or related accounting experience.
- Strong NetSuite experience with the ability to work independently in the platform.
- Experience with three-way matching and vendor reconciliations.
- Experience processing high-volume invoices and vendor payments.
- Familiarity with international shipping, customs documentation, and freight invoices.
- Strong Excel skills including pivot tables and lookup functions.
- Excellent attention to detail and organizational skills.
- Ability to work on-site in Mississauga, Ontario.
- Experience with CARM administration.
- Experience in manufacturing, electronics, distribution, robotics, aerospace, or other inventory-based businesses.
- Experience with landed-cost allocation and inventory-related accounting.
- Accounting, finance, or business-related education.
- You investigate issues thoroughly and take ownership of resolutions.
- You are highly organized and maintain accurate records.
- You can balance multiple priorities without sacrificing accuracy.
- You communicate professionally with vendors and internal stakeholders.
- You enjoy improving processes and bringing structure to growing organizations.
- Competitive salary of $65,000-70,000 per year.
- Comprehensive medical, dental, and vision benefits.
- Three weeks of vacation.
- RRSP matching program.
- A stable, full-time role with a growing Canadian robotics company.
- Opportunity to help build scalable finance processes within a fast-growing business.
Type: Full-time, permanent. This posting is for an existing, open vacancy.
Location: On-site in Mississauga, Ontario.
Reporting To: Director of Finance.
Use of AI in Hiring: We may use AI tools to assist with parts of the recruitment process. These tools support our team, but all hiring decisions are made by people.
Application Process
Submit your resume and a short note describing your experience with NetSuite, accounts payable, reconciliations, and high-volume invoice processing.
Remote Robotic Systems is an equal opportunity employer. Accommodation is available upon request throughout the recruitment process.
More about this job
Responsibilities
Process and code vendor invoices, match purchase orders with receiving records and invoices, reconcile vendor statements, and manage credits, corporate card expenses, and payment discrepancies. Handle freight and customs-related invoices and documentation, support cash-flow and payment reporting, and help improve accounts payable processes and controls.
Requirements
Requires at least three years of accounts payable or related accounting experience, strong independent NetSuite skills, experience with three-way matching, vendor reconciliations, and high-volume invoice processing. Candidates should have strong Excel skills, attention to detail, familiarity with international shipping and customs documentation, and be able to work on-site in Mississauga; CARM experience is also listed.
Skills
- Accounts Payable
- NetSuite
- Three-Way Matching
- Vendor Reconciliations
- Invoice Processing
- Vendor Payment Processing
- Excel
- Pivot Tables
- Lookup Functions
- Customs Documentation
- CARM Administration
- Landed-Cost Allocation
- Inventory Accounting
- Cash-Flow Forecasting
- Process Improvement
Benefits
- Medical Benefits
- Dental Benefits
- Vision Benefits
- Three Weeks Of Vacation
- RRSP Matching
Visa sponsorship
Not detected in the job text
Categories
- Finance & Accounting
- Administrative
- Logistics
- Manufacturing
Keywords
- Accounts Payable
- NetSuite
- Vendor Invoices
- Three-Way Matching
- Purchase Orders
- Receiving Records
- Vendor Reconciliations
- Vendor Credits
- RMAs
- Warranty Credits
- Freight Invoices
- Brokerage
- Customs Documentation
- CARM
- Corporate Credit Cards
- Expense Management
- Excel
- Pivot Tables
- Lookup Functions
- Cash-Flow Forecasting
- Landed-Cost Allocation
- Inventory Accounting
- High-Volume Invoice Processing
- Manufacturing
- Robotics
- Aerospace
- Distribution
- Cross-Border Shipments