Office Administrator
- Mississauga, ON, Canada
$60,000 to $65,000 CAD / year · Full-time
Applications open in a new tab.
Job details
- Pay
- $60,000 to $65,000 CAD / year
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
About Remote Robotic Systems
Help support the team behind advanced robotics and autonomous systems operating across air, land, and sea.
Remote Robotic Systems (RRS) is a Canadian robotics and defence-tech company helping organizations deploy drones, robotic platforms, sensors, payloads, and remote operations technologies for mission-critical applications across defence, public safety, security, industrial, infrastructure, energy, and government sectors.
We're a fast-moving team that values ownership, practical problem solving, careful follow-through, and people who can bring structure to evolving work.
The Role
RRS is looking for an Office Administrator to help keep our Mississauga office organized, connected, and running smoothly.
This is a hands-on role spanning office operations, administration, internal communications, employee and visitor experience, company meetings and events, business travel, and administrative processes.
You will be a central point of coordination across the organization, helping ensure the office operates effectively, employees have the information and support they need, and important administrative details do not fall through the cracks.
We're looking for someone who is highly organized, communicates clearly, takes ownership, and enjoys bringing structure to a fast-moving environment.
What You Will Work On
Type: Full-time, permanent.
Location: On-site in Mississauga, Ontario.
Reporting To: Manager, People Operations.
Compensation: $60,000 to $65,000 per year, plus eligibility for the company bonus program.
Application Process
Submit your resume and a short note describing your experience with office administration, internal communications, business travel, company events, or operational coordination.
Remote Robotic Systems is an equal opportunity employer. Accommodation is available upon request throughout the recruitment process.
Help support the team behind advanced robotics and autonomous systems operating across air, land, and sea.
Remote Robotic Systems (RRS) is a Canadian robotics and defence-tech company helping organizations deploy drones, robotic platforms, sensors, payloads, and remote operations technologies for mission-critical applications across defence, public safety, security, industrial, infrastructure, energy, and government sectors.
We're a fast-moving team that values ownership, practical problem solving, careful follow-through, and people who can bring structure to evolving work.
The Role
RRS is looking for an Office Administrator to help keep our Mississauga office organized, connected, and running smoothly.
This is a hands-on role spanning office operations, administration, internal communications, employee and visitor experience, company meetings and events, business travel, and administrative processes.
You will be a central point of coordination across the organization, helping ensure the office operates effectively, employees have the information and support they need, and important administrative details do not fall through the cracks.
We're looking for someone who is highly organized, communicates clearly, takes ownership, and enjoys bringing structure to a fast-moving environment.
What You Will Work On
- Coordinate the day-to-day administration and operational readiness of the Mississauga office.
- Coordinate office services, supplies, equipment, maintenance, facilities needs, and service providers in partnership with the appropriate internal teams.
- Support new-hire office readiness and employee departures, including workspace setup, office access, equipment coordination, and workstation turnover.
- Coordinate visitors, customer and vendor visits, facility tours, meeting spaces, and the overall guest experience.
- Administer office access processes, including keys, fobs, access cards, visitor records, and related documentation.
- Support workplace Health & Safety administration, including first aid supplies, emergency information, workplace postings, and routine office readiness.
- Coordinate recurring internal meetings and company-wide activities, including scheduling, logistics, materials, and administrative follow-up.
- Coordinate internal communications, including company newsletters, recurring updates, communication calendars, distribution lists, and templates.
- Gather information from teams and leaders and help turn it into clear, organized internal communications.
- Coordinate business travel, including flights, accommodations, ground transportation, itineraries, and traveller communications.
- Support company events, employee activities, onboarding sessions, training activities, and other internal initiatives.
- Maintain office and corporate administrative records, contact lists, organizational information, procedures, templates, and reference materials.
- Provide administrative and coordination support to People Operations and occasional scheduling, travel, and logistical support to senior leadership.
- Develop and maintain practical SOPs, checklists, templates, calendars, and other tools that make recurring administrative work easier and more consistent.
- Identify opportunities to simplify administrative processes, improve communication, and help the organization stay coordinated as it grows.
- 3+ years in office administration, office operations, or a related role.
- Experience coordinating office operations, communications, meetings, travel, events, or administrative processes.
- Strong written and verbal communication skills, including clear, professional internal communications.
- Strong organization, attention to detail, judgment, and follow-through.
- Ability to manage multiple priorities and change with limited supervision.
- Strong Microsoft 365 skills (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
- Comfortable working with employees, leaders, visitors, vendors, and service providers.
- Discretion with confidential information.
- Post-secondary education in business, office administration, communications, or equivalent experience.
- Legally entitled to work in Canada.
- Able to work on-site in Mississauga, Ontario.
- Experience in a growing technology, engineering, manufacturing, defence, or operations-focused organization.
- Experience coordinating company newsletters, employee communications, or other recurring internal communications.
- Experience coordinating business travel, company meetings, employee events, or executive logistics.
- Experience developing administrative SOPs, templates, checklists, or other repeatable processes.
- Experience supporting employee onboarding, workplace operations, or Health & Safety administration.
- You notice what needs to be done and take ownership without waiting for every detail to be assigned.
- You keep people informed and make sure important details do not fall through the cracks.
- You can turn scattered information into clear communications, organized processes, and practical next steps.
- You are comfortable switching between office logistics, communications, employee support, and administrative priorities.
- You build simple systems and processes that make recurring work easier to manage.
- You create a professional and welcoming experience for employees, visitors, and partners.
- The opportunity to support a growing Canadian robotics and defence-technology company.
- A broad role with exposure across office operations, communications, employee experience, and company-wide initiatives.
- The opportunity to help strengthen administrative and communication practices as the organization grows.
- A hands-on environment where strong organization, initiative, and practical problem solving have a visible impact.
Type: Full-time, permanent.
Location: On-site in Mississauga, Ontario.
Reporting To: Manager, People Operations.
Compensation: $60,000 to $65,000 per year, plus eligibility for the company bonus program.
Application Process
Submit your resume and a short note describing your experience with office administration, internal communications, business travel, company events, or operational coordination.
Remote Robotic Systems is an equal opportunity employer. Accommodation is available upon request throughout the recruitment process.
More about this job
Responsibilities
Coordinate the day-to-day operations and readiness of the Mississauga office, including facilities, supplies, access, visitors, employee onboarding logistics, and workplace safety administration. Organize meetings, communications, travel, events, and administrative records while developing practical processes and providing support to People Operations and senior leadership.
Requirements
Requires at least three years of experience in office administration, office operations, or a related role, along with strong communication, organization, judgment, attention to detail, and follow-through. Candidates need strong Microsoft 365 skills, discretion with confidential information, post-secondary education or equivalent experience, legal authorization to work in Canada, and the ability to work on-site in Mississauga.
Skills
- Office Administration
- Office Operations
- Internal Communications
- Business Travel Coordination
- Event Coordination
- Meeting Coordination
- Microsoft 365
- Outlook
- Word
- Excel
- PowerPoint
- Teams
- SharePoint
- Records Management
- Process Improvement
- Health And Safety Administration
Benefits
- Eligibility For Company Bonus Program
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Human Resources
- Management & Leadership
- Technology
- Security & Safety
Keywords
- Office Administration
- Office Operations
- Microsoft 365
- Outlook
- Word
- Excel
- PowerPoint
- Teams
- SharePoint
- Internal Communications
- Company Newsletters
- Business Travel
- Event Coordination
- Meeting Logistics
- Facilities Coordination
- Visitor Management
- Access Cards
- Health And Safety
- Employee Onboarding
- People Operations
- Administrative Records
- Standard Operating Procedures
- Checklists
- Templates
- Process Improvement
- Robotics
- Defence Technology
- Autonomous Systems
- Drones
- Mississauga