Legal File & Administrative Coordinator
- Vancouver, BC, Canada
$48,000 to $59,000 CAD / year · Full-time
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Job details
- Pay
- $48,000 to $59,000 CAD / year
- Job type
- Full-time
- Apply by
- Experience
- 1-2 years of office experience, ideally in professional services or a law firm
- Posting language
- English
- Posted
Original job description
About the Opportunity
Remote People is recruiting on behalf of a large, well-established national law firm for a Legal File & Administrative Coordinator to join its Vancouver office. This is a great entry point into legal support work, offering exposure to a broad range of file management, billing, and client service functions.
What You'll Do
- Scan and save documents to the firm's document management system
- Handle photocopying, faxing, and general document processing
- Process file management requests, including reopening files and coordinating retrieval from storage
- Open, label, and maintain client file folders; add related parties as needed
- Prepare engagement letters as instructed by lawyers and legal support staff
- Manage closed-file procedures in line with firm protocols
- Keep filing and e-filing consistently up to date
- Support the billing cycle: pulling pre-bills, proofreading, minor edits, and finalizing invoices
- Assist with client onboarding procedures and conflict checking
- Monitor conflict search reports
- Maintain and update contact records in the firm's client relationship system
- Track time spent on administrative tasks for internal reporting
- Respond promptly to inquiries from lawyers and legal support colleagues
What You Bring
- Legal Administrative Assistant certificate from an accredited program
- 1-2 years of office experience, ideally in professional services or a law firm
- Strong Microsoft Office skills; document management system experience an asset
- Familiarity with client management/CRM systems an asset
- Strong written and verbal communication skills
- Self-starter who can manage pressure and meet tight deadlines
- Excellent attention to detail and team orientation
More about this job
Responsibilities
Manage legal files and documents, including opening, maintaining, retrieving, and closing files, and keeping physical and electronic filing current. Support billing, client onboarding, conflict checks, contact record maintenance, administrative time tracking, and inquiries from lawyers and legal support colleagues.
Requirements
Requires a Legal Administrative Assistant certificate from an accredited program and 1–2 years of office experience, ideally in a law firm or professional services setting. Candidates should have strong Microsoft Office skills, excellent communication and attention to detail, and the ability to manage pressure, meet tight deadlines, and work well with a team.
Skills
- Document Management
- File Management
- Document Processing
- Billing Support
- Invoice Proofreading
- Client Onboarding
- Conflict Checking
- Microsoft Office
- Written Communication
- Verbal Communication
- Attention To Detail
- Time Management
- Deadline Management
- Teamwork
Visa sponsorship
Not detected in the job text
Categories
- Legal
- Administrative
- Finance & Accounting
- Customer Service & Support
Keywords
- Microsoft Office
- Document Management System
- File Management
- Document Processing
- Scanning
- E-Filing
- Engagement Letters
- Closed-File Procedures
- Billing Cycle
- Pre-Bills
- Invoice Proofreading
- Client Onboarding
- Conflict Checking
- Conflict Search Reports
- Contact Records
- Administrative Time Tracking
- Client Service
- Law Firm
- Professional Services