Admin Assistant | Reside Properties | Toronto

Company Description Reside Properties Inc. is a growing real estate company focused on providing quality residential spaces in the Toronto market. The organization is dedicated to professional property management, tenant satisfaction, and efficient building operations. Team members collaborate closely to support leasing, maintenance, and administrative functions that keep properties running smoothly. Working at Reside Properties offers exposure to a dynamic real estate environment and opportunities to develop strong administrative and customer service skills.

Role Description The Admin Assistant | Reside Properties | Toronto is a part-time to start with potential to switch into full time, role based in Toronto, ON. This position supports daily office operations, including managing incoming calls, greeting visitors, and responding to resident and client inquiries in a professional manner. The role involves preparing and organizing documents, maintaining filing systems (digital and physical), scheduling meetings, and supporting property management and executive staff with administrative tasks. Responsibilities also include data entry, updating records, assisting with correspondence and reports, and coordinating office supplies and mail. The Admin Assistant works closely with team members to ensure smooth communication and timely completion of administrative activities across the organization.

Qualifications

• Strong Administrative Assistance and Clerical Skills, including scheduling, filing, data entry, and document preparation.
• Professional Phone Etiquette and Communication skills for handling calls, emails, and in-person interactions with tenants, vendors, and internal staff.
• Experience providing Executive Administrative Assistance, such as calendar management, meeting coordination, and support with reports or presentations.
• Proficiency with office software (e.g., Microsoft Office or Google Workspace) and comfort working with property management or CRM systems is an asset.
• High attention to detail, strong organizational abilities, and reliability in managing multiple tasks and priorities.
• Ability to work on-site in Toronto, ON, collaborate with diverse teams, and maintain a professional, customer-focused approach.
• Previous experience in real estate, property management, or a related office environment is considered an advantage.
• Secondary school diploma required; post-secondary education in business administration or a related field is an asset.