Administrative assistant jobs in Canada (2,330 jobs)

Find administrative assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 9, 2026

Hiring at a glance

View jobs

Open jobs: 2,330
Employers: 1,165

Advertised starting pay

Average starting payCAD / hour: $26.91Across 345 listings
Average starting payCAD / year: $53,227Across 110 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%7 listings
Hybrid: 13%300 listings
On-site: 86%2,015 listings

Not specified: <1% (8 listings)

Employers hiring include HealthCareersInSask.ca (71), City of Saint John (60), MNP (42).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Administrative assistant jobs in Canada

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Added 1 month ago
JE
Project Administrative Assistant
JRS Engineering
Burnaby, BC
- Full-time
Added 1 month ago
BG
Temporary Administrative Assistant
BC General Employees' Union (BCGEU)
Burnaby, BC
- $36.79 to $39.67 CAD / hour
- Full-time
Job Title: Temporary Administrative Assistant – Negotiations Department
Added 1 month ago
UH
Administrative Assistant II
University Health Network
Toronto, ON
- Part-time
Added 1 month ago
SG
1.0 FTE, Full-Time Temporary School Secretary
Superior Greenstone District School Board
Manitouwadge, ON
- Full-time
Added 1 month ago
Administrative Assistant
National Research Council Canada
Ottawa, ON
Added 1 month ago
R
Administrative Assistant
Resilience
Mississauga, ON
- Full-time
Provides day-to-day administrative and clerical support to site leadersh
Added 1 month ago
MR
Administrative Assistant (Safety Department)
Maple Reinders
Remote, Canada
- Full-time
- Remote
Maple Reinders Constructors is currently looking for an experienced and highly organized Administrative Assistant to join our Safety Department at our Mississauga, Ontario Head Office and…
Added 1 month ago
CM
#164 Administrative Assistant
Canadian Mental Health Association, Niagara Branch
St. Catharines, ON
- Full-time
Added 1 month ago
W
Administrative Assistant - Temporary Contract (3 month Minimum)
Wajax
Fort McMurray, AB
- Full-time
As part of the Wajax team, the Administrative Assistant/Receptionist is responsible for greeting onsite visitors to the branch, answering phones, transferring calls to appropriate…
Added 1 month ago
TM
Business Office Administrative Assistant Program Instructor
The Maritime College, Halifax
Halifax, NS
- Full-time
Business Office Administrative Assistant – Program Instructor
Added 1 month ago
NC
Administrative Assistant
Native Counselling Services of Alberta
Grande Prairie, AB
- Up to $36,500 CAD / year
- Full-time
Added 1 month ago
M
Administrative Assistant (Northeastern Ontario)
MNP
ON · Sudbury, ON
- Full-time
Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and…
Added 1 month ago
AL
administrative assistant
Airdrop Logistics
Grande Prairie, AB
- Full-time
Added 1 month ago
NC
Administrative Assistant
Native Counselling Services of Alberta
Grande Prairie, AB
- $36,500 CAD / year
- Full-time
Added 1 month ago
D
Administrative assistant
Desjardins
Montreal, QC
- Full-time
As an administrative assistant, you help carry out administrative activities for your sector. You provide administrative and secretarial support to a director or manager reporting to a…
Added 1 month ago
S
Administrative Assistant - Geomatics
Stantec
Ottawa, ON
- Full-time
Our Geomatics group is seeking a full-time, highly motivated, and adaptable Administrative Assistant to join our Ottawa office. In this role, you will have the opportunity to work alongside…
Added 1 month ago
Administrative Assistant III, Cardiology
Nova Scotia Health and IWK Health
Halifax, NS
Added 1 month ago
AG
Administrative Assistant
AMK Global Group
Mississauga, ON
- $40,000 to $45,000 CAD / year
- Full-time
Perform general administrative tasks such as data entry, document preparation, and record keeping.
Added 1 month ago
RA
Administrative Assistant, Water
R.V. Anderson Associates Limited
Toronto, ON
- Full-time
Added 1 month ago
UH
Administrative Assistant III
University Health Network
Toronto, ON
- Contract
Added 1 month ago
DR
Administrative Assistant 1 - Service Durham
Durham Region (The Regional Municipality of Durham)
Whitby, ON
- Full-time
Added 1 month ago
LC
Administrative Assistant – Delta
LabTest Certification Inc.
Delta, BC
- $21 to $24 CAD / hour
- Full-time
Added 1 month ago
SR
administrative assistant
Superior Roofing
Calgary, AB
- Full-time
Added 1 month ago
PL
administrative assistant
Phantom Logistics
Bolton, ON
- Full-time
Added 1 month ago
UO
Administrative Assistant
University of Ottawa
Ottawa, ON · Social Sciences Building
- Full-time

Resilience

Administrative Assistant

Mississauga, ON, Canada

Our target base pay hiring range for this position is $16.50 - $29.00 per hour. · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Our target base pay hiring range for this position is $16.50 - $29.00 per hour.
Job type: Full-time
Posting language: English
Posted: Oct 5, 2026

Original job description

A career at Resilience is more than just a job – it’s an opportunity to change the future.

Resilience is a technology-focused biomanufacturing company that’s changing the way medicine is made. We’re building a sustainable network of high-tech, end-to-end manufacturing solutions to better withstand disruptive events, serve scientific discovery, and reach those in need.

For more information, please visit www.resilience.com

Provides day-to-day administrative and clerical support to site leadership and staff at the RBI site, working under the direction of the Site Leader. Serves as the site's point of coordination for scheduling, internal communications, visitor and audit support, and office operations. Manages these areas within established processes, drawing on site staff and other functions to balance multiple priorities, and confers with the Site Leader to confirm recommendations on non-routine matters. The role calls for accuracy, reliability, discretion, and a service-oriented approach with employees, executives, auditors, and guests.

Job Responsibilities

Meeting, Event & Visitor Coordination

Schedule meetings for the site leader and maintain site meeting-room and staff-event calendars, including bookings for client visits, audits, inspections, and standing leadership meetings; resolve booking conflicts and escalate competing priorities to the Site Leader.
Coordinate the weekly senior leadership team meeting and quarterly all-hands meetings, including preparing agendas, room set-up, and audio-visual and presentation support for in-person and remote attendees.
Coordinate logistics for corporate visits, audits, and site events, including visitor pre-registration, parking, agenda preparation, catering, and ground transportation.

Internal Communications

Draft and distribute all-staff emails and the quarterly site newsletter, confirming content with the Site Leader before release.
Update digital-display presentations and maintain the employee communication board with current notices, event photos, and monthly features.

Office Administration & Facilities Support

Create and edit presentations, documents, and spreadsheets for site leadership and departments as requested.
Order and issue office supplies and monitor stock levels.
Hold and maintain master and cabinet keys for executive offices, boardrooms, and storage areas.
Maintain the site lost-and-found log, arrange flag displays on scheduled dates, and place approved orders for business cards, printing, and event materials.

Mail, Records & Onboarding:

Process incoming and outgoing mail, courier packages, and shipments, notifying recipients and arranging local, domestic, and international pickups.
Compile monthly expense reports and vendor invoices for approval and maintain related records.
Coordinate new-hire onboarding sessions and prepare onboarding materials.

Experience & Education

Minimum Qualifications

Prior administrative, reception, or office support experience, including scheduling and meeting or event support.
Proficiency with standard office productivity tools (email, calendaring, documents, spreadsheets, and presentations) and willingness to learn new tools, including AI productivity tools.
Basic experience with expense reporting and invoice processing.
Reliable, consistent on-site presence.

Skills & Competencies

Organizational skills, with the ability to track multiple tasks and meet deadlines.
Clear, professional written and verbal communication.
Discretion with confidential information and accuracy in scheduling, documentation, and records.
Service orientation and diplomacy with employees, executives, auditors, and external guests.
Sound judgment in handling day-to-day matters within own area, conferring with the Site Leader to confirm recommendations on non-routine issues.
Collaborative approach, including support for cross-functional teams and social committee activities.

Preferred Requirements

Post-secondary education in business or office administration, or an equivalent combination of education and experience.
Two or more years of administrative, reception, or office support experience.
Working knowledge of Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint).
Familiarity with visitor-management, human-resources, or document-management systems.
Prior office support experience in a life sciences, biotech, or similarly regulated industry.

Physical & Work Environment Requirements

Professional office environment with prolonged periods of computer and phone use.
On-site role based at the site during standard business hours, with occasional flexibility for early or late meetings, audits, and client visits.
Regular movement throughout the facility and occasional standing, bending, and lifting or carrying materials up to 9 kg (20 lb).
Work volume fluctuates with the audit, client-visit, and event calendar.

Work Schedule

8:30am-5:00pm

The work schedule listed reflects the employee’s expected schedule at the time of hire. The Company reserves the right to modify work schedules at any time, with or without notice, based on business needs, operational requirements, or other considerations. Nothing in this description creates a guarantee of specific hours, days, or shift assignments.

Resilience Biotechnologies Inc. (RESILIENCE), is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Requests for accommodation can be made at any stage of the recruitment process. Applicants are asked to make their needs/requirements known to Human Resources.

Resilience offers employees a robust total rewards program including an annual cash bonus program, a RRSP/DPSP with a generous company match, a very competitive healthcare, dentalcare, vision care, life, LTD, and AD&D benefits package, fertility healthcare and family-forming benefits, paid vacation, paid holidays, pregnancy and parental leave top-up plan, tuition reimbursement, and employee referral program. Our target base pay hiring range for this position is $16.50 - $29.00 per hour. Actual base pay is dependent upon a number of factors, including but not limited to, the candidate’s geographical location, relevant experience, qualifications, skills and knowledge. Excited about Resilience? We encourage you to apply and start a conversation with one of our recruiters.

Apply About employer

More about this job

Responsibilities

Provide day-to-day administrative and clerical support to site leadership and staff, coordinating calendars, meetings, events, visitors, audits, and internal communications. Manage office operations, supplies, mail, records, expense and invoice documentation, and new-hire onboarding while escalating non-routine matters to the Site Leader.

Requirements

Prior administrative, reception, or office support experience is required, including scheduling and meeting or event support, along with proficiency in standard office productivity tools and basic expense reporting and invoice processing. The preferred profile includes at least two years of relevant experience, Microsoft 365 knowledge, strong organization and communication skills, discretion, and preferably experience in a regulated life sciences or biotech environment.

Skills

Administrative Support
Scheduling
Meeting Coordination
Event Coordination
Visitor Coordination
Internal Communications
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Expense Reporting
Invoice Processing
Records Management

Benefits

Annual Cash Bonus
RRSP/DPSP With Company Match
Healthcare Benefits
Dental Benefits
Vision Care
Life Insurance
Long-Term Disability Insurance
Accidental Death and Dismemberment Insurance
Fertility and Family-Forming Benefits
Paid Vacation
Paid Holidays
Pregnancy and Parental Leave Top-Up
Tuition Reimbursement
Employee Referral Program

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Clerical Support
Scheduling
Meeting Coordination
Event Coordination
Visitor Management
Audit Support
Internal Communications
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Expense Reporting
Invoice Processing
Mail and Courier Coordination
Records Management
New-Hire Onboarding
Office Operations
Facilities Support
Biotechnology
Biomanufacturing
Pharmaceutical Manufacturing
Regulated Industry
AI Productivity Tools

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