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Added 32 mins ago
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Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 4 hours ago
TE
Executive Assistant to Director
TRIPLE EIGHT TRANSPORT INC.
Abbotsford, BC
- $65,000 to $75,000 CAD / year
This role goes beyond traditional administrative support. The Executive Assistant will participate in key meetings, translate decisions into clear actions, coordinate across stakeholders,…
Added 4 hours ago
CO
Communications and Marketing Assistant (Term)
City of Lloydminster
Lloydminster, AB
- Full-time
Reporting to the Director of Communications, the Communications and Marketing Assistant supports the Communications team in delivering high-quality services to internal and external…
Added 5 hours ago
F
Executive Assistant
FONEMED
St. John's, NL · Greater St. John's Metropolitan Area
- Full-time
The Executive Assistant will provide comprehensive executive, administrative, and operational coordination support to protect the CEO's time, maintain focus on business priorities, and keep…
Added 5 hours ago
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Executive Assistant
Fonemed
St. John's, NL
- Full-time
The Executive Assistant will provide comprehensive executive, administrative, and operational coordination support to protect the CEO's time, maintain focus on business priorities, and keep…
Added 8 hours ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 8 hours ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
…Crime Unit, this position is responsible for providing clerical and administrative support to all employees of the Street Crime Unit. Must be prepared to work outside of regular working…
Added 9 hours ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 11 hours ago
CO
Administrative Assistant IV, Policing Support Services
City of Grande Prairie
Grande Prairie, AB
- Internship
The Grande Prairie Police Service is seeking a highly organized, detail-oriented, and resilient Administrative Assistant IV to join our Operational Support team.
Added 11 hours ago
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Administrative Assistant 1 [AQ-23883]
Aquent
Vancouver, BC
- $27 to $29 CAD / hour
- Contract
Are you a highly organized and proactive administrative professional ready to make a significant impact in a fast-paced technology environment? We are looking for an enthusiastic individual…
Added 23 hours ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 23 hours ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
…Crime Unit, this position is responsible for providing clerical and administrative support to all employees of the Street Crime Unit. Must be prepared to work outside of regular working…
Added 1 day ago
Executive Assistant
Sinopec Canada Energy Ltd.
Calgary, AB
Reporting to the CEO, the Executive Assistant provides senior-level administrative and coordination support to the CEO and senior leadership team. The position supports the effective…
Added 1 day ago
MF
Grants Administrative Assistant
Muslim Food Bank and Community Services
Richmond, BC
- Part-time
We are looking for an organized and detail-oriented Grants Administrative Assistant to support our Grants and Funding Manager. This is a hands-on opportunity to gain real-world experience…
Added 1 day ago
AG
Administrative Assistant
Apex Geomatics Construction Surveyors Ltd
Sherwood Park, AB
- Full-time
Apex Geomatics is seeking a professional, organized, and detail-oriented Administrative Assistant to support our head office, management, and project teams.
Added 1 day ago
WB
Experienced Dispatcher
Whistler Blackcomb
Whistler, BC
- Temporary
This role is primarily office-based and responsible for payroll processing, email correspondence, data entry, document management and record tracking. The Administrative…
Added 1 day ago
RP
Marketing Assistant
Roylo Partners
Vancouver, BC
- $21 to $25 CAD / hour
- Full-time
Are you creative, organized, and interested in how businesses build their brands? We’re looking for a Marketing Assistant to help coordinate promotional activities, prepare marketing…
Added 1 day ago
BS
Executive Assistant
Bridgemans Services
Vancouver, BC
- Full-time
The Executive Assistant provides high-level administrative and organizational support to the President and the Executive, Support Specialist. This position serves as a trusted point of…
Added 1 day ago
NE
Administrative Assistant #26-36
North Eastern Ontario Family and Children's Services (NEOFACS)
Kapuskasing, ON
- $45,073 to $53,691 CAD / year
- Contract
As a member of the Clerical team, the Administrative Assistant will provide administrative and clerical support services to the Agency and its programs. Your primary responsibilities will…
Added 1 day ago
RR
(TDMH) Ward Clerk- Emergency
Rural Roads Health Services - AHI
Tillsonburg, ON
- Full-time
Strong communications skills, both written and verbal are required.
Added 2 days ago
PI
HR Coordinator
Photonic Inc.
Coquitlam, BC
- $71,000 to $97,600 CAD / year
- Full-time
Manage pre-start communications and onboarding logistics, including for new hires relocating to join Photonic.
Added 2 days ago
MR
Registration and Financial Aid Associate
Mount Royal University
Calgary, AB
- Full-time
The Students portfolio at Mount Royal broadly encompasses Student Affairs, Enrolment Services, and International Education, delivering support and services that are inextricably linked with…
Added 2 days ago
JD
Executive Assistant To CEO
JD Development Group
Markham, ON
- Full-time
JD Development Group, a Markham-based real estate development company, is seeking an experienced Executive Assistant to support our CEO directly. In addition to managing her schedule and…
Added 2 days ago
UO
Sessional Lecturer - MGTA38H3 Management Communications
University of Toronto - Woodsworth College
Toronto, ON · Scarborough, ON
- Full-time
…to teaching this course (e.g., experience being a teaching assistant, teaching some sessions of the course, experience in course development etc.), OR professional experience in a related…
Added 2 days ago
RB
Mortgage Specialist Assistant
Royal Bank of Canada
Toronto, ON
- Full-time
As a Mortgage Specialist assistant you will support a top producing Mortgage Specialist in meeting sales objectives and related activities by providing value added administrative service…

Resilience

Administrative Assistant

Mississauga, ON, Canada

Our target base pay hiring range for this position is $16.50 - $29.00 per hour. · Full-time

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Job details

Pay: Our target base pay hiring range for this position is $16.50 - $29.00 per hour.
Job type: Full-time
Apply by: Nov 4, 2026
Posting language: English
Posted: Oct 5, 2026

Original job description

A career at Resilience is more than just a job – it’s an opportunity to change the future.

Resilience is a technology-focused biomanufacturing company that’s changing the way medicine is made. We’re building a sustainable network of high-tech, end-to-end manufacturing solutions to better withstand disruptive events, serve scientific discovery, and reach those in need.

For more information, please visit www.resilience.com

Provides day-to-day administrative and clerical support to site leadership and staff at the RBI site, working under the direction of the Site Leader. Serves as the site's point of coordination for scheduling, internal communications, visitor and audit support, and office operations. Manages these areas within established processes, drawing on site staff and other functions to balance multiple priorities, and confers with the Site Leader to confirm recommendations on non-routine matters. The role calls for accuracy, reliability, discretion, and a service-oriented approach with employees, executives, auditors, and guests.

Job Responsibilities

Meeting, Event & Visitor Coordination

Schedule meetings for the site leader and maintain site meeting-room and staff-event calendars, including bookings for client visits, audits, inspections, and standing leadership meetings; resolve booking conflicts and escalate competing priorities to the Site Leader.
Coordinate the weekly senior leadership team meeting and quarterly all-hands meetings, including preparing agendas, room set-up, and audio-visual and presentation support for in-person and remote attendees.
Coordinate logistics for corporate visits, audits, and site events, including visitor pre-registration, parking, agenda preparation, catering, and ground transportation.

Internal Communications

Draft and distribute all-staff emails and the quarterly site newsletter, confirming content with the Site Leader before release.
Update digital-display presentations and maintain the employee communication board with current notices, event photos, and monthly features.

Office Administration & Facilities Support

Create and edit presentations, documents, and spreadsheets for site leadership and departments as requested.
Order and issue office supplies and monitor stock levels.
Hold and maintain master and cabinet keys for executive offices, boardrooms, and storage areas.
Maintain the site lost-and-found log, arrange flag displays on scheduled dates, and place approved orders for business cards, printing, and event materials.

Mail, Records & Onboarding:

Process incoming and outgoing mail, courier packages, and shipments, notifying recipients and arranging local, domestic, and international pickups.
Compile monthly expense reports and vendor invoices for approval and maintain related records.
Coordinate new-hire onboarding sessions and prepare onboarding materials.

Experience & Education

Minimum Qualifications

Prior administrative, reception, or office support experience, including scheduling and meeting or event support.
Proficiency with standard office productivity tools (email, calendaring, documents, spreadsheets, and presentations) and willingness to learn new tools, including AI productivity tools.
Basic experience with expense reporting and invoice processing.
Reliable, consistent on-site presence.

Skills & Competencies

Organizational skills, with the ability to track multiple tasks and meet deadlines.
Clear, professional written and verbal communication.
Discretion with confidential information and accuracy in scheduling, documentation, and records.
Service orientation and diplomacy with employees, executives, auditors, and external guests.
Sound judgment in handling day-to-day matters within own area, conferring with the Site Leader to confirm recommendations on non-routine issues.
Collaborative approach, including support for cross-functional teams and social committee activities.

Preferred Requirements

Post-secondary education in business or office administration, or an equivalent combination of education and experience.
Two or more years of administrative, reception, or office support experience.
Working knowledge of Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint).
Familiarity with visitor-management, human-resources, or document-management systems.
Prior office support experience in a life sciences, biotech, or similarly regulated industry.

Physical & Work Environment Requirements

Professional office environment with prolonged periods of computer and phone use.
On-site role based at the site during standard business hours, with occasional flexibility for early or late meetings, audits, and client visits.
Regular movement throughout the facility and occasional standing, bending, and lifting or carrying materials up to 9 kg (20 lb).
Work volume fluctuates with the audit, client-visit, and event calendar.

Work Schedule

8:30am-5:00pm

The work schedule listed reflects the employee’s expected schedule at the time of hire. The Company reserves the right to modify work schedules at any time, with or without notice, based on business needs, operational requirements, or other considerations. Nothing in this description creates a guarantee of specific hours, days, or shift assignments.

Resilience Biotechnologies Inc. (RESILIENCE), is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Requests for accommodation can be made at any stage of the recruitment process. Applicants are asked to make their needs/requirements known to Human Resources.

Resilience offers employees a robust total rewards program including an annual cash bonus program, a RRSP/DPSP with a generous company match, a very competitive healthcare, dentalcare, vision care, life, LTD, and AD&D benefits package, fertility healthcare and family-forming benefits, paid vacation, paid holidays, pregnancy and parental leave top-up plan, tuition reimbursement, and employee referral program. Our target base pay hiring range for this position is $16.50 - $29.00 per hour. Actual base pay is dependent upon a number of factors, including but not limited to, the candidate’s geographical location, relevant experience, qualifications, skills and knowledge. Excited about Resilience? We encourage you to apply and start a conversation with one of our recruiters.

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More about this job

Responsibilities

Provide day-to-day administrative and clerical support to site leadership and staff, coordinating calendars, meetings, events, visitors, audits, and internal communications. Manage office operations, supplies, mail, records, expense and invoice documentation, and new-hire onboarding while escalating non-routine matters to the Site Leader.

Requirements

Prior administrative, reception, or office support experience is required, including scheduling and meeting or event support, along with proficiency in standard office productivity tools and basic expense reporting and invoice processing. The preferred profile includes at least two years of relevant experience, Microsoft 365 knowledge, strong organization and communication skills, discretion, and preferably experience in a regulated life sciences or biotech environment.

Skills

Administrative Support
Scheduling
Meeting Coordination
Event Coordination
Visitor Coordination
Internal Communications
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Expense Reporting
Invoice Processing
Records Management

Benefits

Annual Cash Bonus
RRSP/DPSP With Company Match
Healthcare Benefits
Dental Benefits
Vision Care
Life Insurance
Long-Term Disability Insurance
Accidental Death and Dismemberment Insurance
Fertility and Family-Forming Benefits
Paid Vacation
Paid Holidays
Pregnancy and Parental Leave Top-Up
Tuition Reimbursement
Employee Referral Program

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Clerical Support
Scheduling
Meeting Coordination
Event Coordination
Visitor Management
Audit Support
Internal Communications
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Expense Reporting
Invoice Processing
Mail and Courier Coordination
Records Management
New-Hire Onboarding
Office Operations
Facilities Support
Biotechnology
Biomanufacturing
Pharmaceutical Manufacturing
Regulated Industry
AI Productivity Tools

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