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Added 20 mins ago
DC
Administrative Assistant, Front Desk
DIVERSEcity Community Resources Society
Surrey, BC
- Full-time
Job Title: Administrative Assistant, Front Desk
Added 23 mins ago
VC
Nursing Unit Assistant (NUA)
Vancouver Coastal Health
Vancouver, BC
- $30.03 CAD / hour
- Part-time
Come work as a Nursing Unit Assistant with Vancouver Coastal Health (VCH) at Oak Care Centre in Vancouver, BC! Apply now to join the team
Added 23 mins ago
VC
Rehabilitation Assistant (Occupational Therapy/Physiotherapy) - Arbutus Care Centre
Vancouver Coastal Health
Vancouver, BC
- $32.84 CAD / hour
- Other
Come work as a Rehabilitation Assistant with Vancouver Coastal Health (VCH) in Vancouver, BC! Apply now to join our team!
Added 23 mins ago
VC
Physiotherapist - Arbutus Care Centre
Vancouver Coastal Health
Vancouver, BC
- $45.15 to $56.17 CAD / hour
- Other
…work direction for Activity Workers and the Rehabilitation Assistant to ensure activities and events are planned, implemented and evaluated on an ongoing basis to facilitate a quality Long…
Added 23 mins ago
VC
Recreation Assistant - Arbutus Care Centre
Vancouver Coastal Health
Vancouver, BC
- $32.84 CAD / hour
- Other
Come work as a Recreation Assistant - Arbutus Care Centre with Vancouver Coastal Health (VCH) in Vancouver, BC! Apply now to join the team!
Added 23 mins ago
VC
Nursing Unit Assistant (NUA) - Arbutus Care Centre
Vancouver Coastal Health
Vancouver, BC
- $30.03 CAD / hour
- Other
Come work as a Nursing Unit Assistant - Arbutus Care Centre with Vancouver Coastal Health (VCH) in Vancouver, BC! Apply now to join the team!
Added 35 mins ago
LC
Assistant Store Manager - Fresh
Loblaw Companies Limited
Yarmouth Indian Reserve No. 33, NS · Yarmouth, NS
- Full-time
Reporting to the Store Manager, the Assistant Store Manager will provide excellence in customer service. Demonstrate leadership by managing employees and effectively planning.
Added 35 mins ago
B
Sales Assistant (Sports-Minded)
Boomerang
Toronto, ON · Greater Toronto Area, Canada
- Full-time
As a Sales Assistant, you'll work across live retail and event-based campaigns, engaging customers face-to-face and supporting new customer acquisition.
Added 37 mins ago
MC
Manager, Community (Atlantic Canada)
MS Canada
Dartmouth, NS
- $68,000 to $72,000 CAD / year
- Full-time
…for people living with and affected by MS. Reporting to the Assistant Vice-President, Community, this role manages key community relationships and acts as a catalyst to deepen and broaden…
Added 37 mins ago
MC
Manager, Community (Atlantic Canada)
MS Canada
Halifax, NS
- $68,000 to $72,000 CAD / year
- Full-time
…for people living with and affected by MS. Reporting to the Assistant Vice-President, Community, this role manages key community relationships and acts as a catalyst to deepen and broaden…
Added 37 mins ago
S
Administrative Assistant
Sobeys
Ottawa, ON
- Full-time
We currently have an exciting opportunity for an experienced Administrative Assistant to join our Farm Boy banner in Ottawa.
Added 37 mins ago
MR
Administrative Assistant (Safety Department)
Maple Reinders
Mississauga, ON
- $60,000 to $70,000 CAD / year
- Full-time
Maple Reinders Constructors is currently looking for an experienced and highly organized Administrative Assistant to join our Safety Department at our Mississauga, Ontario Head Office and…
Added 37 mins ago
MC
Manager, Community (Ontario)
MS Canada
Kingston, ON
- $68,000 to $72,000 CAD / year
- Full-time
…for people living with and affected by MS. Reporting to the Assistant Vice-President, Community, this role manages key community relationships and acts as a catalyst to deepen and broaden…
Added 1 hour ago
MC
Manager, Community (Ontario)
MS Canada
Niagara Falls, ON
- $68,000 to $72,000 CAD / year
- Full-time
…for people living with and affected by MS. Reporting to the Assistant Vice-President, Community, this role manages key community relationships and acts as a catalyst to deepen and broaden…
Added 1 hour ago
MC
Manager, Community (Ontario)
MS Canada
Windsor, ON
- $68,000 to $72,000 CAD / year
- Full-time
…for people living with and affected by MS. Reporting to the Assistant Vice-President, Community, this role manages key community relationships and acts as a catalyst to deepen and broaden…
Added 1 hour ago
NF
Senior Sales Coordinator
Northbridge Financial Corporation
Mississauga, ON
- Full-time
Reporting to the SVP, Sales, the Senior Sales Coordinator provides administrative, event coordination, communication, and operational support to the Sales team. This role is responsible for…
Added 1 hour ago
MU
Teaching Assistant - MGCR 222
McGill University
Montreal, QC · Bronfman Building
- Part-time
…activities, courses will revert to remote teaching. In the event of such a change, Teaching Assistants will be advised as soon as possible. Teaching Assistants may be required to perform…
Added 1 hour ago
MU
Office Assistant B
McGill University
Harrington, QC · MacDonald Harrington
- Part-time
The Peter Guo-hua Fu School of Architecture is seeking to recruit an Office Assistant to provide portfolio tutoring and guidance to Architecture students, supporting them in showcasing…
Added 1 hour ago
UG
26JF02 - UGDSB Support Staff Job Fair - Palmerston Public School
Upper Grand District School Board
Palmerston, ON
- Full-time
Qualified applicants will receive interview confirmations prior to the event. Submitting your application ahead of time helps us review applications and pre-schedule interviews for…
Added 1 hour ago
FC
Executive Assistant II, Corporate Finance
FTI Consulting
Toronto, ON
- Full-time
The Executive Assistant II is responsible for providing administrative support for multiple senior leaders in our Corporate Finance and Restructuring segment.
Added 1 hour ago
GR
Executive Assistant to the Director
Goldbeck Recruiting
Vancouver, BC
- $60,000 to $65,000 CAD / year
- Full-time
A premier Canadian classical ballet organization is seeking a dedicated and highly dependable Executive Assistant to the Director to join its team during an exciting period of growth and…
Added 1 hour ago
YS
Executive Assistant
Yonge Street Mission
Toronto, ON
- Full-time
We are seeking an Executive Assistant (Executive Office) to support and ensure the effective functioning of the office of the President & CEO and YSM’s leadership teams. Reporting to the…
Added 2 hours ago
MC
Manager, Community (Ontario)
MS Canada
London, ON
- $68,000 to $72,000 CAD / year
- Full-time
…for people living with and affected by MS. Reporting to the Assistant Vice-President, Community, this role manages key community relationships and acts as a catalyst to deepen and broaden…
Added 2 hours ago
MC
Manager, Community (Ontario)
MS Canada
Ottawa, ON
- $68,000 to $72,000 CAD / year
- Full-time
…for people living with and affected by MS. Reporting to the Assistant Vice-President, Community, this role manages key community relationships and acts as a catalyst to deepen and broaden…
Added 2 hours ago
TU
Research and Outreach Project Coordinator
The University of British Columbia
Vancouver, BC
- $4,582 to $4,816 CAD / month
- Part-time
…part-time position providing administrative, communications and event support for Queer Trans Centre for Radical Praxis, a VPRI funded UBC-based interdisciplinary research cluster. The…

Resilience

Administrative Assistant

Mississauga, ON, Canada

Our target base pay hiring range for this position is $16.50 - $29.00 per hour. · Full-time

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Job details

Pay: Our target base pay hiring range for this position is $16.50 - $29.00 per hour.
Job type: Full-time
Apply by: Nov 4, 2026
Posting language: English
Posted: Oct 5, 2026

Original job description

A career at Resilience is more than just a job – it’s an opportunity to change the future.

Resilience is a technology-focused biomanufacturing company that’s changing the way medicine is made. We’re building a sustainable network of high-tech, end-to-end manufacturing solutions to better withstand disruptive events, serve scientific discovery, and reach those in need.

For more information, please visit www.resilience.com

Provides day-to-day administrative and clerical support to site leadership and staff at the RBI site, working under the direction of the Site Leader. Serves as the site's point of coordination for scheduling, internal communications, visitor and audit support, and office operations. Manages these areas within established processes, drawing on site staff and other functions to balance multiple priorities, and confers with the Site Leader to confirm recommendations on non-routine matters. The role calls for accuracy, reliability, discretion, and a service-oriented approach with employees, executives, auditors, and guests.

Job Responsibilities

Meeting, Event & Visitor Coordination

Schedule meetings for the site leader and maintain site meeting-room and staff-event calendars, including bookings for client visits, audits, inspections, and standing leadership meetings; resolve booking conflicts and escalate competing priorities to the Site Leader.
Coordinate the weekly senior leadership team meeting and quarterly all-hands meetings, including preparing agendas, room set-up, and audio-visual and presentation support for in-person and remote attendees.
Coordinate logistics for corporate visits, audits, and site events, including visitor pre-registration, parking, agenda preparation, catering, and ground transportation.

Internal Communications

Draft and distribute all-staff emails and the quarterly site newsletter, confirming content with the Site Leader before release.
Update digital-display presentations and maintain the employee communication board with current notices, event photos, and monthly features.

Office Administration & Facilities Support

Create and edit presentations, documents, and spreadsheets for site leadership and departments as requested.
Order and issue office supplies and monitor stock levels.
Hold and maintain master and cabinet keys for executive offices, boardrooms, and storage areas.
Maintain the site lost-and-found log, arrange flag displays on scheduled dates, and place approved orders for business cards, printing, and event materials.

Mail, Records & Onboarding:

Process incoming and outgoing mail, courier packages, and shipments, notifying recipients and arranging local, domestic, and international pickups.
Compile monthly expense reports and vendor invoices for approval and maintain related records.
Coordinate new-hire onboarding sessions and prepare onboarding materials.

Experience & Education

Minimum Qualifications

Prior administrative, reception, or office support experience, including scheduling and meeting or event support.
Proficiency with standard office productivity tools (email, calendaring, documents, spreadsheets, and presentations) and willingness to learn new tools, including AI productivity tools.
Basic experience with expense reporting and invoice processing.
Reliable, consistent on-site presence.

Skills & Competencies

Organizational skills, with the ability to track multiple tasks and meet deadlines.
Clear, professional written and verbal communication.
Discretion with confidential information and accuracy in scheduling, documentation, and records.
Service orientation and diplomacy with employees, executives, auditors, and external guests.
Sound judgment in handling day-to-day matters within own area, conferring with the Site Leader to confirm recommendations on non-routine issues.
Collaborative approach, including support for cross-functional teams and social committee activities.

Preferred Requirements

Post-secondary education in business or office administration, or an equivalent combination of education and experience.
Two or more years of administrative, reception, or office support experience.
Working knowledge of Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint).
Familiarity with visitor-management, human-resources, or document-management systems.
Prior office support experience in a life sciences, biotech, or similarly regulated industry.

Physical & Work Environment Requirements

Professional office environment with prolonged periods of computer and phone use.
On-site role based at the site during standard business hours, with occasional flexibility for early or late meetings, audits, and client visits.
Regular movement throughout the facility and occasional standing, bending, and lifting or carrying materials up to 9 kg (20 lb).
Work volume fluctuates with the audit, client-visit, and event calendar.

Work Schedule

8:30am-5:00pm

The work schedule listed reflects the employee’s expected schedule at the time of hire. The Company reserves the right to modify work schedules at any time, with or without notice, based on business needs, operational requirements, or other considerations. Nothing in this description creates a guarantee of specific hours, days, or shift assignments.

Resilience Biotechnologies Inc. (RESILIENCE), is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Requests for accommodation can be made at any stage of the recruitment process. Applicants are asked to make their needs/requirements known to Human Resources.

Resilience offers employees a robust total rewards program including an annual cash bonus program, a RRSP/DPSP with a generous company match, a very competitive healthcare, dentalcare, vision care, life, LTD, and AD&D benefits package, fertility healthcare and family-forming benefits, paid vacation, paid holidays, pregnancy and parental leave top-up plan, tuition reimbursement, and employee referral program. Our target base pay hiring range for this position is $16.50 - $29.00 per hour. Actual base pay is dependent upon a number of factors, including but not limited to, the candidate’s geographical location, relevant experience, qualifications, skills and knowledge. Excited about Resilience? We encourage you to apply and start a conversation with one of our recruiters.

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More about this job

Responsibilities

Provide day-to-day administrative and clerical support to site leadership and staff, coordinating calendars, meetings, events, visitors, audits, and internal communications. Manage office operations, supplies, mail, records, expense and invoice documentation, and new-hire onboarding while escalating non-routine matters to the Site Leader.

Requirements

Prior administrative, reception, or office support experience is required, including scheduling and meeting or event support, along with proficiency in standard office productivity tools and basic expense reporting and invoice processing. The preferred profile includes at least two years of relevant experience, Microsoft 365 knowledge, strong organization and communication skills, discretion, and preferably experience in a regulated life sciences or biotech environment.

Skills

Administrative Support
Scheduling
Meeting Coordination
Event Coordination
Visitor Coordination
Internal Communications
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Expense Reporting
Invoice Processing
Records Management

Benefits

Annual Cash Bonus
RRSP/DPSP With Company Match
Healthcare Benefits
Dental Benefits
Vision Care
Life Insurance
Long-Term Disability Insurance
Accidental Death and Dismemberment Insurance
Fertility and Family-Forming Benefits
Paid Vacation
Paid Holidays
Pregnancy and Parental Leave Top-Up
Tuition Reimbursement
Employee Referral Program

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Clerical Support
Scheduling
Meeting Coordination
Event Coordination
Visitor Management
Audit Support
Internal Communications
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Expense Reporting
Invoice Processing
Mail and Courier Coordination
Records Management
New-Hire Onboarding
Office Operations
Facilities Support
Biotechnology
Biomanufacturing
Pharmaceutical Manufacturing
Regulated Industry
AI Productivity Tools

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