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Added 9 mins ago
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Guest Environment Expert - Part-Time
Marriott
Edmonton, AB
- Part-time
…standards, and ensuring your uniform, personal appearance, and communications are professional. Guest Environment Experts will be on their feet and moving around (stand, sit, or walk for an…
Added 9 mins ago
AT
Shipper (Morning Shift: 11:30AM - 8:00PM)
Authentic T-Shirt Company
ON
- Up to $21 CAD / hour
- Full-time
Maintain open communications with carriers and dispatchers as require
Added 9 mins ago
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DSP Firmware Engineer
Nokia
Canada
- Full-time
Perform MATLAB simulations and hardware modeling in C++ to support system design.
Added 23 mins ago
SM
RQ11711 – Software Developer – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
…Visual Studio, and Azure DevOps. The successful candidate will support and maintain existing web applications while developing new web-based initiatives and Learning Management System (LMS)…
Added 23 mins ago
CN
Project Leader
Canadian Nuclear Laboratories
Chalk River, ON
- Full-time
Experience and resulting knowledge of applying 9 project management knowledge areas (Scope, Cost, Time, QA, Communications, Human Resources, Risk, Procurement, Integration) to smaller,…
Added 23 mins ago
EO
Robot Programmer
ETHOS ON SITE (EOS)
Brantford, ON
- Full-time
Room for advancement –professional development opportunities with assisted financial support
Added 23 mins ago
ML
Sales Consultant
Metta Lifestyles
Toronto, ON · Greater Toronto Area, Canada
- Full-time
At the heart of everything we do are our CARES values: Compassion, Accountability, Respect, Excellence, and Support. These values guide how we work, how we lead, and how we care for our…
Added 23 mins ago
TH
Commercial Operations Coordinator
Trudell Healthcare Solutions Inc.
London, ON
- Full-time
The Position: The Commercial Operations Coordinator provides day-to-day operational and administrative support to the Sales and commercial teams. This role helps ensure sales processes,…
Added 23 mins ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Calgary, Alberta. The successful candidate will provide administrative and operational support…
Added 23 mins ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Edmonton, Alberta. The successful candidate will provide administrative and operational…
Added 24 mins ago
Account Manager
Sonepar
Barrie, ON
Provide assistance and technical support to customers as required.
Added 24 mins ago
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Gestionnaire de programme, Entrepreneuriat scientifique / PM, Scientific Entrepr
Mila - Institut québécois d'intelligence artificielle
Remote, Canada
- Full-time
- Remote
Marketing et communications : rédiger et produire du contenu pour l'ensemble des programmes : textes pour le site web, campagnes LinkedIn, sensibilisation par courriel, matériel pour les…
Added 24 mins ago
AI Engineer
Capco
Toronto, ON
At Capco, we use artificial intelligence (AI) tools to support and enhance several parts of talent acquisition. This includes using AI-enabled features within LinkedIn to help source…
Added 39 mins ago
Sales Associate
Rogers Communications
Burnaby, BC
Experience developing strong connections with customers and team members through clear, effective communication that drive positive outcomes and support team and business goals.
Added 39 mins ago
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Director, Education Design & Intelligence
TVO
Toronto, ON
- Full-time
…free, trusted, and accessible educational content that can support Ontarians of all ages, regardless of background, location, or circumstance. To fulfill our mandate, TVO delivers…
Added 39 mins ago
MC
Member Services Representative - Part Time
Meridian Credit Union
Orillia, ON
- $45,000 to $49,900 CAD / year
- Part-time
Our Retail teams work alongside our partners in Wealth, Small Business, and Mobile Mortgage Specialists to support our Members' holistic financial growth.
Added 39 mins ago
MC
Member Services Representative - Part Time
Meridian Credit Union
Vineland, ON
- $45,000 to $49,900 CAD / year
- Part-time
Our Retail teams work alongside our partners in Wealth, Small Business, and Mobile Mortgage Specialists to support our Members' holistic financial growth.
Added 39 mins ago
RJ
Branch Administrator
Raymond James
AB
- Full-time
Work closely with the Senior Branch Administrator supporting staff initiatives & communications, onboarding and offboarding support staff, track and maintain staff vacations & absences and…
Added 39 mins ago
CF
Personal Training Manager
Crunch Fitness Canada
Kingston, ON
- $50,000 CAD / year
- Full-time
…as resume screening, application organization, and candidate communications. These tools are used to support efficiency and consistency in the hiring process. All hiring decisions are…
Added 39 mins ago
GM
2027 Winter Co-op Vehicle Experience Software Developer
General Motors
Markham, ON
- Full-time
GM is developing a breakthrough new system for vehicle software and communications, and you'll be at the heart of it. We design our own hardware, so you'll work closely with hardware teams…
Added 39 mins ago
23029 - HMP Winchester - Business Administrator
Ministry of Justice UK
Windsor, ON
Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area.
Added 39 mins ago
23028 - HMP Winchester - Neurodiversity Support Manager
Ministry of Justice UK
Windsor, ON
Raise awareness of Neurodiversity in the prison. Upskilling workforce to support a whole prison approach to supporting prisoners with neurodivergence using full staff briefings, internal…
Added 54 mins ago
SM
RQ11635 – Software Developer – ETL – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
…Business Objects Enterprise (BOE). The successful candidate will support the design, development, testing, maintenance, and enhancement of data warehousing, BI, reporting, and analytics…
Added 54 mins ago
TI
Senior Content Designer
TekStaff IT Solutions
Toronto, ON · Greater Toronto Area, Canada
- Contract
Conduct internal and external content projects; support the development/ delivery of presentations / communications to management or broader audience
Added 54 mins ago
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Content Designer
Raise
ON · Ontario, Canada
- Full-time
Create strategies for using content to support our clients' needs for information and understanding in the digital products we design.

Resilience

Administrative Assistant

Mississauga, ON, Canada

Our target base pay hiring range for this position is $16.50 - $29.00 per hour. · Full-time

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Job details

Pay: Our target base pay hiring range for this position is $16.50 - $29.00 per hour.
Job type: Full-time
Apply by: Nov 4, 2026
Posting language: English
Posted: Oct 5, 2026

Original job description

A career at Resilience is more than just a job – it’s an opportunity to change the future.

Resilience is a technology-focused biomanufacturing company that’s changing the way medicine is made. We’re building a sustainable network of high-tech, end-to-end manufacturing solutions to better withstand disruptive events, serve scientific discovery, and reach those in need.

For more information, please visit www.resilience.com

Provides day-to-day administrative and clerical support to site leadership and staff at the RBI site, working under the direction of the Site Leader. Serves as the site's point of coordination for scheduling, internal communications, visitor and audit support, and office operations. Manages these areas within established processes, drawing on site staff and other functions to balance multiple priorities, and confers with the Site Leader to confirm recommendations on non-routine matters. The role calls for accuracy, reliability, discretion, and a service-oriented approach with employees, executives, auditors, and guests.

Job Responsibilities

Meeting, Event & Visitor Coordination

Schedule meetings for the site leader and maintain site meeting-room and staff-event calendars, including bookings for client visits, audits, inspections, and standing leadership meetings; resolve booking conflicts and escalate competing priorities to the Site Leader.
Coordinate the weekly senior leadership team meeting and quarterly all-hands meetings, including preparing agendas, room set-up, and audio-visual and presentation support for in-person and remote attendees.
Coordinate logistics for corporate visits, audits, and site events, including visitor pre-registration, parking, agenda preparation, catering, and ground transportation.

Internal Communications

Draft and distribute all-staff emails and the quarterly site newsletter, confirming content with the Site Leader before release.
Update digital-display presentations and maintain the employee communication board with current notices, event photos, and monthly features.

Office Administration & Facilities Support

Create and edit presentations, documents, and spreadsheets for site leadership and departments as requested.
Order and issue office supplies and monitor stock levels.
Hold and maintain master and cabinet keys for executive offices, boardrooms, and storage areas.
Maintain the site lost-and-found log, arrange flag displays on scheduled dates, and place approved orders for business cards, printing, and event materials.

Mail, Records & Onboarding:

Process incoming and outgoing mail, courier packages, and shipments, notifying recipients and arranging local, domestic, and international pickups.
Compile monthly expense reports and vendor invoices for approval and maintain related records.
Coordinate new-hire onboarding sessions and prepare onboarding materials.

Experience & Education

Minimum Qualifications

Prior administrative, reception, or office support experience, including scheduling and meeting or event support.
Proficiency with standard office productivity tools (email, calendaring, documents, spreadsheets, and presentations) and willingness to learn new tools, including AI productivity tools.
Basic experience with expense reporting and invoice processing.
Reliable, consistent on-site presence.

Skills & Competencies

Organizational skills, with the ability to track multiple tasks and meet deadlines.
Clear, professional written and verbal communication.
Discretion with confidential information and accuracy in scheduling, documentation, and records.
Service orientation and diplomacy with employees, executives, auditors, and external guests.
Sound judgment in handling day-to-day matters within own area, conferring with the Site Leader to confirm recommendations on non-routine issues.
Collaborative approach, including support for cross-functional teams and social committee activities.

Preferred Requirements

Post-secondary education in business or office administration, or an equivalent combination of education and experience.
Two or more years of administrative, reception, or office support experience.
Working knowledge of Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint).
Familiarity with visitor-management, human-resources, or document-management systems.
Prior office support experience in a life sciences, biotech, or similarly regulated industry.

Physical & Work Environment Requirements

Professional office environment with prolonged periods of computer and phone use.
On-site role based at the site during standard business hours, with occasional flexibility for early or late meetings, audits, and client visits.
Regular movement throughout the facility and occasional standing, bending, and lifting or carrying materials up to 9 kg (20 lb).
Work volume fluctuates with the audit, client-visit, and event calendar.

Work Schedule

8:30am-5:00pm

The work schedule listed reflects the employee’s expected schedule at the time of hire. The Company reserves the right to modify work schedules at any time, with or without notice, based on business needs, operational requirements, or other considerations. Nothing in this description creates a guarantee of specific hours, days, or shift assignments.

Resilience Biotechnologies Inc. (RESILIENCE), is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Requests for accommodation can be made at any stage of the recruitment process. Applicants are asked to make their needs/requirements known to Human Resources.

Resilience offers employees a robust total rewards program including an annual cash bonus program, a RRSP/DPSP with a generous company match, a very competitive healthcare, dentalcare, vision care, life, LTD, and AD&D benefits package, fertility healthcare and family-forming benefits, paid vacation, paid holidays, pregnancy and parental leave top-up plan, tuition reimbursement, and employee referral program. Our target base pay hiring range for this position is $16.50 - $29.00 per hour. Actual base pay is dependent upon a number of factors, including but not limited to, the candidate’s geographical location, relevant experience, qualifications, skills and knowledge. Excited about Resilience? We encourage you to apply and start a conversation with one of our recruiters.

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More about this job

Responsibilities

Provide day-to-day administrative and clerical support to site leadership and staff, coordinating calendars, meetings, events, visitors, audits, and internal communications. Manage office operations, supplies, mail, records, expense and invoice documentation, and new-hire onboarding while escalating non-routine matters to the Site Leader.

Requirements

Prior administrative, reception, or office support experience is required, including scheduling and meeting or event support, along with proficiency in standard office productivity tools and basic expense reporting and invoice processing. The preferred profile includes at least two years of relevant experience, Microsoft 365 knowledge, strong organization and communication skills, discretion, and preferably experience in a regulated life sciences or biotech environment.

Skills

Administrative Support
Scheduling
Meeting Coordination
Event Coordination
Visitor Coordination
Internal Communications
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Expense Reporting
Invoice Processing
Records Management

Benefits

Annual Cash Bonus
RRSP/DPSP With Company Match
Healthcare Benefits
Dental Benefits
Vision Care
Life Insurance
Long-Term Disability Insurance
Accidental Death and Dismemberment Insurance
Fertility and Family-Forming Benefits
Paid Vacation
Paid Holidays
Pregnancy and Parental Leave Top-Up
Tuition Reimbursement
Employee Referral Program

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Clerical Support
Scheduling
Meeting Coordination
Event Coordination
Visitor Management
Audit Support
Internal Communications
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Expense Reporting
Invoice Processing
Mail and Courier Coordination
Records Management
New-Hire Onboarding
Office Operations
Facilities Support
Biotechnology
Biomanufacturing
Pharmaceutical Manufacturing
Regulated Industry
AI Productivity Tools

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