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Added 6 mins ago
AC
Executive assistant
Absolute Craftsmen Ltd
Blue Mountains, ON
- $65,000 to $72,000 CAD / year
- Full-time
- On-site
Prepare agendas and make arrangements for committee, board and other meetings
Added 7 mins ago
OP
Child care provider - private home
Ofelia Porpose
Surrey, BC
- $20 to $21 CAD / hour
- Full-time
- On-site
Added 11 mins ago
SA
Truck driver, long haul
Six Axle Transportation Ltd.
Regina, SK
- From $34.7 CAD / hour
- Full-time
Added 32 mins ago
KC
Operations officer - administration
KPAG Consulting Inc.
Mississauga, ON
- From $37.1 CAD / hour
- Full-time
- On-site
Prepare agendas and make arrangements for committee, board and other meetings
Added 36 mins ago
RB
Home support worker
Randa Badaoui / JEAN FARAH
Montréal, QC
- From $19 CAD / hour
- Full-time
- Contract
- On-site
Added 55 mins ago
ÉS
Executive assistant
ÉMERGENCE SANTÉ
Québec, QC
- From $23 CAD / hour
- Full-time
- On-site
Prepare agendas and make arrangements for committee, board and other meetings
Added 1 hour ago
B-
Family caregiver
BelSch - private home
Cote-Saint-Luc, QC
- $17 to $21 CAD / hour
- Full-time
- On-site
Added 1 hour ago
MO
Home support worker
Maria Odessa Montemayor
Scarborough, ON
- From $22 CAD / hour
- Full-time
- On-site
Added 1 hour ago
HC
LTO - Intermediate Technology - Hairstyling and Aesthetics / Intermediate Religion (1.00 FTE)
Halton Catholic District School Board
Oakville, ON
- Full-time
The Halton Catholic District School Board may use Artificial Intelligence (AI)‑assisted tools during the recruitment and selection process, including to help review applications based on…
Added 1 hour ago
GS
FT- Property Manager Assistant (Toronto)
Good Shepherd Hamilton & Toronto
Toronto, ON
- Full-time
Knowledge of the Residential Tenancies Act and the Landlord & Tenant Board process.
Added 1 hour ago
SW
Chiropractor
Symmetry Wellness Centre
Dartmouth, NS
- Full-time
- Part-time
- On-site
Canadian Chiropractic Examining Board and Provincial Licensing Body Examination
Added 1 hour ago
R-
Family caregiver
RaBh - Private home
Nepean, ON
- From $22.5 CAD / hour
- Full-time
- On-site
Added 1 hour ago
AP
Financial Analyst, Intern
Allianz Partners
Cambridge, ON
- $23 CAD / hour
- Part-time
Assist in the preparation of presentations for Senior Leadership, Board committee and Board meetings.
Added 1 hour ago
CD
Associate dentist
Clinique Dentaire Champlain Dental Clinic Inc.
Shediac, NB
- $150,000 to $500,000 CAD / year
- Full-time
- On-site
National Dental Examining Board of Canada Certification
Added 2 hours ago
ES
Electrician
Eston Sheet Metal (1981) Ltd
Eston, SK
- $22 to $35 CAD / hour
- Full-time
Workplace Safety and Insurance Board (WSIB) clearance Certificate
Added 2 hours ago
D
General Management Assistant
Desjardins
Rimouski, QC · Caisse Desjardins de Rimouski
- Full-time
Coordinate the delivery of various files to the Management Committee, Board of Directors, Board of Supervision, Board of Ethics and other committees.
Added 2 hours ago
VG
Live-in caregiver
Vincenzo Gutta
Saint-Léonard, QC
- From $20 CAD / hour
- Full-time
- On-site
Added 2 hours ago
SR
Executive assistant
Shale Ridge Estate Winery & Cidery Inc.
Thedford, ON
- From $36.92 CAD / hour
- Full-time
- Contract
- On-site
Prepare agendas and make arrangements for committee, board and other meetings
Added 2 hours ago
IA
Electronic Technician
IMP Aerospace & Defence
Halifax, NS
- Full-time
May be required to provide on-job-training to other members of the Electronics Technician/Avionics technicians Classifications.
Added 2 hours ago
R|
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
Prepare, submit and maintain research ethics board (REB) applications, including initial submissions, amendments, annual renewals and study closures, for all projects in the program,
Added 2 hours ago
R|
Clinical Research Coordinator – Nurse - CIM - Phase 1 Oncology
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Responsible for the Research Ethics Board submissions,
Added 2 hours ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Internship
Added 2 hours ago
R|
Clinical Research Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 2 hours ago
R|
Clinical Research Coordinator – Ethics & Regulatory Affairs
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 2 hours ago
R|
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
Responsible for the Research Ethics Board submissions,

Resilience

Administrative Assistant

Mississauga, ON, Canada

Our target base pay hiring range for this position is $16.50 - $29.00 per hour. · Full-time

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Job details

Pay: Our target base pay hiring range for this position is $16.50 - $29.00 per hour.
Job type: Full-time
Apply by: Nov 4, 2026
Posting language: English
Posted: Oct 5, 2026

Original job description

A career at Resilience is more than just a job – it’s an opportunity to change the future.

Resilience is a technology-focused biomanufacturing company that’s changing the way medicine is made. We’re building a sustainable network of high-tech, end-to-end manufacturing solutions to better withstand disruptive events, serve scientific discovery, and reach those in need.

For more information, please visit www.resilience.com

Provides day-to-day administrative and clerical support to site leadership and staff at the RBI site, working under the direction of the Site Leader. Serves as the site's point of coordination for scheduling, internal communications, visitor and audit support, and office operations. Manages these areas within established processes, drawing on site staff and other functions to balance multiple priorities, and confers with the Site Leader to confirm recommendations on non-routine matters. The role calls for accuracy, reliability, discretion, and a service-oriented approach with employees, executives, auditors, and guests.

Job Responsibilities

Meeting, Event & Visitor Coordination

Schedule meetings for the site leader and maintain site meeting-room and staff-event calendars, including bookings for client visits, audits, inspections, and standing leadership meetings; resolve booking conflicts and escalate competing priorities to the Site Leader.
Coordinate the weekly senior leadership team meeting and quarterly all-hands meetings, including preparing agendas, room set-up, and audio-visual and presentation support for in-person and remote attendees.
Coordinate logistics for corporate visits, audits, and site events, including visitor pre-registration, parking, agenda preparation, catering, and ground transportation.

Internal Communications

Draft and distribute all-staff emails and the quarterly site newsletter, confirming content with the Site Leader before release.
Update digital-display presentations and maintain the employee communication board with current notices, event photos, and monthly features.

Office Administration & Facilities Support

Create and edit presentations, documents, and spreadsheets for site leadership and departments as requested.
Order and issue office supplies and monitor stock levels.
Hold and maintain master and cabinet keys for executive offices, boardrooms, and storage areas.
Maintain the site lost-and-found log, arrange flag displays on scheduled dates, and place approved orders for business cards, printing, and event materials.

Mail, Records & Onboarding:

Process incoming and outgoing mail, courier packages, and shipments, notifying recipients and arranging local, domestic, and international pickups.
Compile monthly expense reports and vendor invoices for approval and maintain related records.
Coordinate new-hire onboarding sessions and prepare onboarding materials.

Experience & Education

Minimum Qualifications

Prior administrative, reception, or office support experience, including scheduling and meeting or event support.
Proficiency with standard office productivity tools (email, calendaring, documents, spreadsheets, and presentations) and willingness to learn new tools, including AI productivity tools.
Basic experience with expense reporting and invoice processing.
Reliable, consistent on-site presence.

Skills & Competencies

Organizational skills, with the ability to track multiple tasks and meet deadlines.
Clear, professional written and verbal communication.
Discretion with confidential information and accuracy in scheduling, documentation, and records.
Service orientation and diplomacy with employees, executives, auditors, and external guests.
Sound judgment in handling day-to-day matters within own area, conferring with the Site Leader to confirm recommendations on non-routine issues.
Collaborative approach, including support for cross-functional teams and social committee activities.

Preferred Requirements

Post-secondary education in business or office administration, or an equivalent combination of education and experience.
Two or more years of administrative, reception, or office support experience.
Working knowledge of Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint).
Familiarity with visitor-management, human-resources, or document-management systems.
Prior office support experience in a life sciences, biotech, or similarly regulated industry.

Physical & Work Environment Requirements

Professional office environment with prolonged periods of computer and phone use.
On-site role based at the site during standard business hours, with occasional flexibility for early or late meetings, audits, and client visits.
Regular movement throughout the facility and occasional standing, bending, and lifting or carrying materials up to 9 kg (20 lb).
Work volume fluctuates with the audit, client-visit, and event calendar.

Work Schedule

8:30am-5:00pm

The work schedule listed reflects the employee’s expected schedule at the time of hire. The Company reserves the right to modify work schedules at any time, with or without notice, based on business needs, operational requirements, or other considerations. Nothing in this description creates a guarantee of specific hours, days, or shift assignments.

Resilience Biotechnologies Inc. (RESILIENCE), is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Requests for accommodation can be made at any stage of the recruitment process. Applicants are asked to make their needs/requirements known to Human Resources.

Resilience offers employees a robust total rewards program including an annual cash bonus program, a RRSP/DPSP with a generous company match, a very competitive healthcare, dentalcare, vision care, life, LTD, and AD&D benefits package, fertility healthcare and family-forming benefits, paid vacation, paid holidays, pregnancy and parental leave top-up plan, tuition reimbursement, and employee referral program. Our target base pay hiring range for this position is $16.50 - $29.00 per hour. Actual base pay is dependent upon a number of factors, including but not limited to, the candidate’s geographical location, relevant experience, qualifications, skills and knowledge. Excited about Resilience? We encourage you to apply and start a conversation with one of our recruiters.

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More about this job

Responsibilities

Provide day-to-day administrative and clerical support to site leadership and staff, coordinating calendars, meetings, events, visitors, audits, and internal communications. Manage office operations, supplies, mail, records, expense and invoice documentation, and new-hire onboarding while escalating non-routine matters to the Site Leader.

Requirements

Prior administrative, reception, or office support experience is required, including scheduling and meeting or event support, along with proficiency in standard office productivity tools and basic expense reporting and invoice processing. The preferred profile includes at least two years of relevant experience, Microsoft 365 knowledge, strong organization and communication skills, discretion, and preferably experience in a regulated life sciences or biotech environment.

Skills

Administrative Support
Scheduling
Meeting Coordination
Event Coordination
Visitor Coordination
Internal Communications
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Expense Reporting
Invoice Processing
Records Management

Benefits

Annual Cash Bonus
RRSP/DPSP With Company Match
Healthcare Benefits
Dental Benefits
Vision Care
Life Insurance
Long-Term Disability Insurance
Accidental Death and Dismemberment Insurance
Fertility and Family-Forming Benefits
Paid Vacation
Paid Holidays
Pregnancy and Parental Leave Top-Up
Tuition Reimbursement
Employee Referral Program

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Clerical Support
Scheduling
Meeting Coordination
Event Coordination
Visitor Management
Audit Support
Internal Communications
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Expense Reporting
Invoice Processing
Mail and Courier Coordination
Records Management
New-Hire Onboarding
Office Operations
Facilities Support
Biotechnology
Biomanufacturing
Pharmaceutical Manufacturing
Regulated Industry
AI Productivity Tools

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