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Added 11 mins ago
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Sr. Fuil Stack Engineer, Threat Intelligence
Proofpoint
ON · Ontario, Canada
- Full-time
Proofpoint is a global leader in human- and agent-centric cybersecurity. We protect how people, data, and AI agents connect across email, cloud, and collaboration tools. Over 80 of the…
Added 11 mins ago
P
Sr. Fuil Stack Engineer, Threat Intelligence
Proofpoint
Quebec, QC
- Full-time
Proofpoint is a global leader in human- and agent-centric cybersecurity. We protect how people, data, and AI agents connect across email, cloud, and collaboration tools. Over 80 of the…
Added 11 mins ago
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Industrial Maintenance Technician (Electromechanic) - Evening Shift
Safran
Mirabel, QC
- Full-time
Safran Landing Systems is a subsidiary of Safran Landing Systems, a global leader in landing and braking systems for aircraft. The Mirabel plant is dedicated to manufacturing major…
Added 11 mins ago
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Industrial Systems Programmer (robots and CNC)
Safran
Mirabel, QC
- Full-time
Safran Landing Systems is a subsidiary of Safran Landing Systems, a world leader in landing and braking systems for aircraft. The Mirabel plant is dedicated to the manufacturing of major…
Added 11 mins ago
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Production Supervisor - Night Shift
Safran
Mirabel, QC
- Full-time
Safran Landing Systems is a subsidiary of Safran Landing Systems, a world leader in landing and braking systems for aircraft. The Mirabel plant is dedicated to manufacturing major…
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Senior Microsoft Azure Developer
Techso
Montreal, QC
- Full-time
The ability to act as a technical leader and mentor other team members;
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Senior Accountant, Downstream/Retail
Nutrien
Saskatoon, SK
- Full-time
Collaborate on special projects and other initiatives assigned by the leader.
Added 11 mins ago
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Machinist - Evening Shift
Safran
Mirabel, QC
- Full-time
Safran Landing Systems is a subsidiary of Safran Landing Systems, a global leader in landing and braking systems for aircraft. The Mirabel plant is dedicated to the manufacturing of major…
Added 11 mins ago
S
Machining Production Manager
Safran
Mirabel, QC
- Full-time
Safran Landing Systems is a subsidiary of Safran Landing Systems, a world leader in landing and braking systems for aircraft. The Mirabel plant is dedicated to the manufacturing of major…
Added 11 mins ago
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Production Finish Manager
Safran
Mirabel, QC
- Full-time
Safran Landing Systems is a subsidiary of Safran Landing Systems, a world leader in landing and braking systems for aircraft. The Mirabel plant is dedicated to the manufacturing of major…
Added 11 mins ago
FH
VIP Supervisor - Front Office / Concierge
Fairmont Hotels & Resorts
Banff, AB
- Full-time
…the hotel and the surrounding area. They will be a confident leader who leads by example, empowers colleagues, and consistently looks for opportunities to elevate the guest…
Added 11 mins ago
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Sandblasting Operator - Night Shift
Safran
Mirabel, QC
- Full-time
Safran Landing Systems is a subsidiary of Safran Landing Systems, a world leader in landing and braking systems for aircraft. The Mirabel plant is dedicated to the manufacturing of major…
Added 11 mins ago
S
Metallurgy Operator - Night Shift
Safran
Mirabel, QC
- Full-time
Safran Landing Systems is a subsidiary of Safran Landing Systems, a world leader in landing and braking systems for aircraft. The Mirabel plant is dedicated to the manufacturing of major…
Added 11 mins ago
S
Machinist - Weekend Night Shift
Safran
Mirabel, QC
- Full-time
Safran Landing Systems is a subsidiary of Safran Landing Systems, a world leader in landing and braking systems for aircraft. The Mirabel plant is dedicated to the manufacturing of major…
Added 11 mins ago
S
Grinder - Evening Shift
Safran
Mirabel, QC
- Full-time
Safran Landing Systems is a subsidiary of Safran Landing Systems, a world leader in landing and braking systems for aircraft. The Mirabel plant is dedicated to the manufacturing of major…
Added 11 mins ago
S
Adjuster-Assembler (Grinding-Finishing Operator) - Night Shift
Safran
Mirabel, QC
- Full-time
Safran Landing Systems is a subsidiary of Safran Landing Systems, a world leader in landing and braking systems for aircraft. The Mirabel plant is dedicated to the manufacturing of major…
Added 11 mins ago
S
Machinist - Night Shift
Safran
Mirabel, QC
- Full-time
Safran Landing Systems is a subsidiary of Safran Landing Systems, a world leader in landing and braking systems for aircraft. The Mirabel plant is dedicated to the manufacturing of major…
Added 11 mins ago
FH
Adventure & Experiences Supervisor
Fairmont Hotels & Resorts
Banff, AB
- Full-time
Provide input on industry trends, review marketing materials, and suggest creative program additions.
Added 11 mins ago
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Production Team Leader (Cabico Coaticook)
Cabico&co
Magog, QC
- Full-time
The Production Team Leader supports the daily operations of their department by coordinating the work of their team and ensuring established procedures are followed. Acting as a key point…
Added 11 mins ago
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Production Team Leader (Cabico Coaticook)
Cabico&co
Sherbrooke, QC
- Full-time
The Production Team Leader supports the daily operations of their department by coordinating the work of their team and ensuring established procedures are followed. Acting as a key point…
Added 11 mins ago
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Lead Hand
Sysco Canada Inc.
Vancouver, BC
- Full-time
Sysco is the global leader in foodservice distribution. With over 71,000 colleagues and a fleet of over 13,000 vehicles, Sysco operates approximately 333 distribution facilities worldwide…
Added 11 mins ago
DT
Senior Power Electronics Engineer
Delta-Q Technologies
Vancouver, BC
- Full-time
Delta-Q is part of the ZAPI GROUP of companies (www.zapigroup.com), a global leader in motion control, battery charging, and autonomous navigation software for electric and hybrid drive…
Added 11 mins ago
OT
Site Reliability Engineering Lead, Product Enablement
Ontario Teachers' Pension Plan
Toronto, ON
- Full-time
Added 11 mins ago
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Director, Business Development - Construction
ACCIONA
Mississauga, ON
- Full-time
ACCIONA is a global leader in sustainable infrastructure and renewable energy, delivering innovative, forward-thinking solutions in over 40 countries. We’re proud to be shaping some of the…
Added 11 mins ago
GD
GARAGE - Sales Team Leader FT - Rideau Centre
Groupe Dynamite
Ottawa, ON
- Full-time
A competitive base salary and bonus plan, and a comprehensive benefits program that meets your needs; you will be at the forefront of a growing organization that understands the importance…

Resilience

Administrative Assistant

Mississauga, ON, Canada

Our target base pay hiring range for this position is $16.50 - $29.00 per hour. · Full-time

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Job details

Pay: Our target base pay hiring range for this position is $16.50 - $29.00 per hour.
Job type: Full-time
Apply by: Nov 4, 2026
Posting language: English
Posted: Oct 5, 2026

Original job description

A career at Resilience is more than just a job – it’s an opportunity to change the future.

Resilience is a technology-focused biomanufacturing company that’s changing the way medicine is made. We’re building a sustainable network of high-tech, end-to-end manufacturing solutions to better withstand disruptive events, serve scientific discovery, and reach those in need.

For more information, please visit www.resilience.com

Provides day-to-day administrative and clerical support to site leadership and staff at the RBI site, working under the direction of the Site Leader. Serves as the site's point of coordination for scheduling, internal communications, visitor and audit support, and office operations. Manages these areas within established processes, drawing on site staff and other functions to balance multiple priorities, and confers with the Site Leader to confirm recommendations on non-routine matters. The role calls for accuracy, reliability, discretion, and a service-oriented approach with employees, executives, auditors, and guests.

Job Responsibilities

Meeting, Event & Visitor Coordination

Schedule meetings for the site leader and maintain site meeting-room and staff-event calendars, including bookings for client visits, audits, inspections, and standing leadership meetings; resolve booking conflicts and escalate competing priorities to the Site Leader.
Coordinate the weekly senior leadership team meeting and quarterly all-hands meetings, including preparing agendas, room set-up, and audio-visual and presentation support for in-person and remote attendees.
Coordinate logistics for corporate visits, audits, and site events, including visitor pre-registration, parking, agenda preparation, catering, and ground transportation.

Internal Communications

Draft and distribute all-staff emails and the quarterly site newsletter, confirming content with the Site Leader before release.
Update digital-display presentations and maintain the employee communication board with current notices, event photos, and monthly features.

Office Administration & Facilities Support

Create and edit presentations, documents, and spreadsheets for site leadership and departments as requested.
Order and issue office supplies and monitor stock levels.
Hold and maintain master and cabinet keys for executive offices, boardrooms, and storage areas.
Maintain the site lost-and-found log, arrange flag displays on scheduled dates, and place approved orders for business cards, printing, and event materials.

Mail, Records & Onboarding:

Process incoming and outgoing mail, courier packages, and shipments, notifying recipients and arranging local, domestic, and international pickups.
Compile monthly expense reports and vendor invoices for approval and maintain related records.
Coordinate new-hire onboarding sessions and prepare onboarding materials.

Experience & Education

Minimum Qualifications

Prior administrative, reception, or office support experience, including scheduling and meeting or event support.
Proficiency with standard office productivity tools (email, calendaring, documents, spreadsheets, and presentations) and willingness to learn new tools, including AI productivity tools.
Basic experience with expense reporting and invoice processing.
Reliable, consistent on-site presence.

Skills & Competencies

Organizational skills, with the ability to track multiple tasks and meet deadlines.
Clear, professional written and verbal communication.
Discretion with confidential information and accuracy in scheduling, documentation, and records.
Service orientation and diplomacy with employees, executives, auditors, and external guests.
Sound judgment in handling day-to-day matters within own area, conferring with the Site Leader to confirm recommendations on non-routine issues.
Collaborative approach, including support for cross-functional teams and social committee activities.

Preferred Requirements

Post-secondary education in business or office administration, or an equivalent combination of education and experience.
Two or more years of administrative, reception, or office support experience.
Working knowledge of Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint).
Familiarity with visitor-management, human-resources, or document-management systems.
Prior office support experience in a life sciences, biotech, or similarly regulated industry.

Physical & Work Environment Requirements

Professional office environment with prolonged periods of computer and phone use.
On-site role based at the site during standard business hours, with occasional flexibility for early or late meetings, audits, and client visits.
Regular movement throughout the facility and occasional standing, bending, and lifting or carrying materials up to 9 kg (20 lb).
Work volume fluctuates with the audit, client-visit, and event calendar.

Work Schedule

8:30am-5:00pm

The work schedule listed reflects the employee’s expected schedule at the time of hire. The Company reserves the right to modify work schedules at any time, with or without notice, based on business needs, operational requirements, or other considerations. Nothing in this description creates a guarantee of specific hours, days, or shift assignments.

Resilience Biotechnologies Inc. (RESILIENCE), is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Requests for accommodation can be made at any stage of the recruitment process. Applicants are asked to make their needs/requirements known to Human Resources.

Resilience offers employees a robust total rewards program including an annual cash bonus program, a RRSP/DPSP with a generous company match, a very competitive healthcare, dentalcare, vision care, life, LTD, and AD&D benefits package, fertility healthcare and family-forming benefits, paid vacation, paid holidays, pregnancy and parental leave top-up plan, tuition reimbursement, and employee referral program. Our target base pay hiring range for this position is $16.50 - $29.00 per hour. Actual base pay is dependent upon a number of factors, including but not limited to, the candidate’s geographical location, relevant experience, qualifications, skills and knowledge. Excited about Resilience? We encourage you to apply and start a conversation with one of our recruiters.

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More about this job

Responsibilities

Provide day-to-day administrative and clerical support to site leadership and staff, coordinating calendars, meetings, events, visitors, audits, and internal communications. Manage office operations, supplies, mail, records, expense and invoice documentation, and new-hire onboarding while escalating non-routine matters to the Site Leader.

Requirements

Prior administrative, reception, or office support experience is required, including scheduling and meeting or event support, along with proficiency in standard office productivity tools and basic expense reporting and invoice processing. The preferred profile includes at least two years of relevant experience, Microsoft 365 knowledge, strong organization and communication skills, discretion, and preferably experience in a regulated life sciences or biotech environment.

Skills

Administrative Support
Scheduling
Meeting Coordination
Event Coordination
Visitor Coordination
Internal Communications
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Expense Reporting
Invoice Processing
Records Management

Benefits

Annual Cash Bonus
RRSP/DPSP With Company Match
Healthcare Benefits
Dental Benefits
Vision Care
Life Insurance
Long-Term Disability Insurance
Accidental Death and Dismemberment Insurance
Fertility and Family-Forming Benefits
Paid Vacation
Paid Holidays
Pregnancy and Parental Leave Top-Up
Tuition Reimbursement
Employee Referral Program

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Clerical Support
Scheduling
Meeting Coordination
Event Coordination
Visitor Management
Audit Support
Internal Communications
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Expense Reporting
Invoice Processing
Mail and Courier Coordination
Records Management
New-Hire Onboarding
Office Operations
Facilities Support
Biotechnology
Biomanufacturing
Pharmaceutical Manufacturing
Regulated Industry
AI Productivity Tools

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