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Added 14 mins ago
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Administrative Assistant (Medical Administrator)
Pollin
Toronto, ON
- Full-time
Maintain an organized and efficient reception area
Added 44 mins ago
UT
Corporate Services Assistant
Upper Thames River Conservation Authority
London, ON
- Full-time
The Corporate Services Assistant serves as the primary internal point of contact for UTRCA staff regarding administrative, financial, and human resources support functions. This role…
Added 1 hour ago
AG
Executive Assistant / Receptionist Coordinator
Artitalia Group Inc.
Montréal-Est, QC
- Full-time
As the Executive Assistant & Reception Coordinator, you will be the face of Artitalia Group and the administrative backbone of our executive office. You will be responsible for creating an…
Added 6 hours ago
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Unit Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
Job Description: Provides support to a unit/department by performing reception, clerical, portering and cleaning duties.
Added 6 hours ago
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Unit Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
Job Description: Provides support to a unit/department by performing reception, clerical, portering and cleaning duties.
Added 9 hours ago
RA
Administrative Assistant, Water
R.V. Anderson Associates Limited
Toronto, ON
- Full-time
We are seeking an enthusiastic Administrative Assistant with a friendly and pleasant personality to provide ongoing administrative support to a large project team of engineers and design…
Added 11 hours ago
L&
Print Music Sales/Office Assistant
Long & McQuade Musical Instruments
Vancouver, BC
- Full-time
Define the individual needs of every customer and match those needs with the right combination of our products and services
Added 11 hours ago
TU
Program Assistant
The University of British Columbia
Vancouver, BC
- $4,582 to $4,816 CAD / month
- Full-time
The role is responsible for supporting graduate admissions, advising, awards, records, student engagement activities, and human resources processes. In addition, the position contributes to…
Added 12 hours ago
R
Administrative Assistant
Resilience
Mississauga, ON · CAN - ON - Mississauga - Meadowpine Blvd
- Full-time
Prior administrative, reception, or office support experience, including scheduling and meeting or event support.
Added 13 hours ago
JE
Project Administrative Assistant
JRS Engineering
Burnaby, BC
- Full-time
We have an exciting opportunity for a motivated and experienced Project Administrative Assistant to join our Burnaby office. This position is part of a team providing support across our…
Added 13 hours ago
VA
Veterinary Reception, Client Care, 404 Veterinary Emergency and Referral Hospital
VCA Animal Hospitals
Newmarket, ON
- Internship
Maintaining a Comforting Space: Keeping our reception lobby and common areas clean, tidy, and welcoming for both pets and their families.
Added 14 hours ago
PC
Case Management Assistant (Temporary Full-Time)
PLEA Community Services Society of BC
Port Coquitlam, BC
- Full-time
The Case Management Assistant provides a range of administrative services to support day-to-day operations. They are usually the first point of contact for members of the community, staff,…
Added 14 hours ago
UO
Program Assistant
University of British Columbia
Vancouver, BC · UBCV | Fred Kaiser Building (KAIS)
- $4,582 to $4,816 CAD / month
- Full-time
The role is responsible for supporting graduate admissions, advising, awards, records, student engagement activities, and human resources processes. In addition, the position contributes to…
Added 15 hours ago
VL
Administrative Assistant
Vision Law Group
AB · Edmonton, AB
- Full-time
We are looking for a friendly, organized Receptionist and Administrative Assistant to be the face of our firm and the engine behind our day-to-day operations. You will be the first point of…
Added 15 hours ago
DC
Administrative Assistant, Front Desk
DIVERSEcity Community Resources Society
Surrey, BC
- Full-time
The Administrative Assistant, Front Desk provides a welcoming space and assistance to DIVERSEcity clients. This position provides a variety of administrative and clerical assistance in an…
Added 15 hours ago
CH
Receptionist - Casual
CBI Health
AB · Calgary, AB
- Full-time
We are looking for a dynamic receptionist interested in personal and professional growth. You will be responsible for shared administrative support functions in a team environment as well…
Added 16 hours ago
JE
Project Administrative Assistant
JRS Engineering
Burnaby, BC
- Full-time
We have an exciting opportunity for a motivated and experienced Project Administrative Assistant to join our Burnaby office. This position is part of a team providing support across our…
Added 16 hours ago
TS
Protection Services Worker
The Salvation Army Canada and Bermuda Territory
Fort McMurray, AB
- Full-time
For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help…
Added 17 hours ago
CH
Receptionist
CBI Health
AB · Calgary, AB
- Full-time
We are looking for a dynamic receptionist interested in personal and professional growth. You will be responsible for shared administrative support functions in a team environment as well…
Added 17 hours ago
SR
Office Assistant - 3 month term
ServiceMaster Restore of Winnipeg
Winnipeg, MB
- Full-time
We're looking for a Office Assistant who can provide a welcoming customer experience, keep our office running smoothly, and help create a workplace where people enjoy coming to work.
Added 17 hours ago
NH
NURSING UNIT CLERK, FLOAT
Northern Health - BC
Prince George, BC
- Full-time
In accordance with the established mission, vision, values, and strategic priorities of Northern Health, and under the general supervision of Manager or designate, the Nursing Unit…
Added 17 hours ago
TH
Department Administrative Assistant - (Temporary Full Time) MH Cardiac Triage
Trillium Health Partners
ON · ON, Canada
- Full-time
This position will be responsible for providing administrative support to both Structural Heart & Cardiac Triage Offices. The qualified candidate will have exceptional organizational…
Added 17 hours ago
PE
Medical Office Assistant
Provis Endoscopy Services - Ottawa
Ottawa, ON
- Internship
The ideal candidate will be responsible for providing administrative duties for patients while adhering to compliance standards. This candidate should be able to recognize patient needs and…
Added 17 hours ago
CH
Med Assistant II - FT - Day - Primary Care Hamilton NJ
Capital Health (US)
Hamilton, ON
- Full-time
New Jersey Prescription Monitoring Program (NJPMP)- uploads a notarized "request for access" form and a copy of their State-accepted Certified Medical Assistant certificate; performs NJPMP…
Added 18 hours ago
AC
Assistant Administratif RH/HR Administrative Assistant
Aston Carter
Saint-Jean-sur-Richelieu, QC · St-Jean-Sur-Richelieu, QC
- $29 to $34 CAD / hour
- Contract
This position is an opportunity to join a dynamic team, contribute to effective human resources management, and participate in various administrative tasks essential to the smooth…

Resilience

Administrative Assistant

Mississauga, ON, Canada
CAN - ON - Mississauga - Meadowpine Blvd, Canada

Our target base pay hiring range for this position is $16.50 - $29.00 per hour. · Full-time

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Job details

Pay: Our target base pay hiring range for this position is $16.50 - $29.00 per hour.
Job type: Full-time
Posting language: English
Posted: Oct 5, 2026

Original job description

A career at Resilience is more than just a job – it’s an opportunity to change the future.

Resilience is a technology-focused biomanufacturing company that’s changing the way medicine is made. We’re building a sustainable network of high-tech, end-to-end manufacturing solutions to better withstand disruptive events, serve scientific discovery, and reach those in need.

For more information, please visit www.resilience.com

Provides day-to-day administrative and clerical support to site leadership and staff at the RBI site, working under the direction of the Site Leader. Serves as the site's point of coordination for scheduling, internal communications, visitor and audit support, and office operations. Manages these areas within established processes, drawing on site staff and other functions to balance multiple priorities, and confers with the Site Leader to confirm recommendations on non-routine matters. The role calls for accuracy, reliability, discretion, and a service-oriented approach with employees, executives, auditors, and guests.

Job Responsibilities

Meeting, Event & Visitor Coordination

Schedule meetings for the site leader and maintain site meeting-room and staff-event calendars, including bookings for client visits, audits, inspections, and standing leadership meetings; resolve booking conflicts and escalate competing priorities to the Site Leader.
Coordinate the weekly senior leadership team meeting and quarterly all-hands meetings, including preparing agendas, room set-up, and audio-visual and presentation support for in-person and remote attendees.
Coordinate logistics for corporate visits, audits, and site events, including visitor pre-registration, parking, agenda preparation, catering, and ground transportation.

Internal Communications

Draft and distribute all-staff emails and the quarterly site newsletter, confirming content with the Site Leader before release.
Update digital-display presentations and maintain the employee communication board with current notices, event photos, and monthly features.

Office Administration & Facilities Support

Create and edit presentations, documents, and spreadsheets for site leadership and departments as requested.
Order and issue office supplies and monitor stock levels.
Hold and maintain master and cabinet keys for executive offices, boardrooms, and storage areas.
Maintain the site lost-and-found log, arrange flag displays on scheduled dates, and place approved orders for business cards, printing, and event materials.

Mail, Records & Onboarding:

Process incoming and outgoing mail, courier packages, and shipments, notifying recipients and arranging local, domestic, and international pickups.
Compile monthly expense reports and vendor invoices for approval and maintain related records.
Coordinate new-hire onboarding sessions and prepare onboarding materials.

Experience & Education

Minimum Qualifications

Prior administrative, reception, or office support experience, including scheduling and meeting or event support.
Proficiency with standard office productivity tools (email, calendaring, documents, spreadsheets, and presentations) and willingness to learn new tools, including AI productivity tools.
Basic experience with expense reporting and invoice processing.
Reliable, consistent on-site presence.

Skills & Competencies

Organizational skills, with the ability to track multiple tasks and meet deadlines.
Clear, professional written and verbal communication.
Discretion with confidential information and accuracy in scheduling, documentation, and records.
Service orientation and diplomacy with employees, executives, auditors, and external guests.
Sound judgment in handling day-to-day matters within own area, conferring with the Site Leader to confirm recommendations on non-routine issues.
Collaborative approach, including support for cross-functional teams and social committee activities.

Preferred Requirements

Post-secondary education in business or office administration, or an equivalent combination of education and experience.
Two or more years of administrative, reception, or office support experience.
Working knowledge of Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint).
Familiarity with visitor-management, human-resources, or document-management systems.
Prior office support experience in a life sciences, biotech, or similarly regulated industry.

Physical & Work Environment Requirements

Professional office environment with prolonged periods of computer and phone use.
On-site role based at the site during standard business hours, with occasional flexibility for early or late meetings, audits, and client visits.
Regular movement throughout the facility and occasional standing, bending, and lifting or carrying materials up to 9 kg (20 lb).
Work volume fluctuates with the audit, client-visit, and event calendar.

Work Schedule

8:30am-5:00pm
The work schedule listed reflects the employee’s expected schedule at the time of hire. The Company reserves the right to modify work schedules at any time, with or without notice, based on business needs, operational requirements, or other considerations. Nothing in this description creates a guarantee of specific hours, days, or shift assignments.

Resilience Biotechnologies Inc. (RESILIENCE), is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Requests for accommodation can be made at any stage of the recruitment process. Applicants are asked to make their needs/requirements known to Human Resources.

Resilience offers employees a robust total rewards program including an annual cash bonus program, a RRSP/DPSP with a generous company match, a very competitive healthcare, dentalcare, vision care, life, LTD, and AD&D benefits package, fertility healthcare and family-forming benefits, paid vacation, paid holidays, pregnancy and parental leave top-up plan, tuition reimbursement, and employee referral program. Our target base pay hiring range for this position is $16.50 - $29.00 per hour. Actual base pay is dependent upon a number of factors, including but not limited to, the candidate’s geographical location, relevant experience, qualifications, skills and knowledge. Excited about Resilience? We encourage you to apply and start a conversation with one of our recruiters.

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More about this job

Responsibilities

The Administrative Assistant provides daily clerical and operational support to site leadership, including managing schedules, visitor coordination, and internal communications. They are responsible for maintaining office supplies, processing expenses, and assisting with new-hire onboarding and site events.

Requirements

Candidates should have prior administrative or office support experience and proficiency with standard office productivity tools like Microsoft 365. A post-secondary education in business or office administration is preferred, along with the ability to handle confidential information with discretion.

Skills

Administrative support
Scheduling
Meeting coordination
Event planning
Internal communications
Office operations
Expense reporting
Invoice processing
Microsoft 365
Document management
Data entry
Clerical support
Visitor management
Onboarding coordination
Communication skills
Organizational skills

Benefits

Annual cash bonus program
RRSP/DPSP with company match
Healthcare
Dentalcare
Vision care
Life insurance
Long-term disability
AD&D insurance
Fertility healthcare
Family-forming benefits
Paid vacation
Paid holidays
Pregnancy and parental leave top-up plan
Tuition reimbursement
Employee referral program

Visa sponsorship

Not detected in the job text

Keywords

Biomanufacturing
Administrative Assistant
Office Administration
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Expense Reporting
Invoice Processing
Onboarding
Internal Communications
Visitor Management
Biotech
Life Sciences
Clerical Support
Scheduling
Event Coordination
Records Management
Facility Support
AODA
Professional Office Environment

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