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Added 4 mins ago
LC
Directeur adjoint
Loblaw Companies Limited
Longueuil, QC
- Full-time
Reporting to the Store Manager, the Assistant Store Manager will provide excellence in customer service. Demonstrate leadership by managing employees and effectively planning.
Added 8 mins ago
LC
Assistant Store Manager Fresh Full Time Day
Loblaw Companies Limited
Edmonton, AB
- Full-time
Reporting to the Store Manager, the Assistant Store Manager will provide excellence in customer service. Demonstrate leadership by managing employees and effectively planning.
Added 8 mins ago
EV
Veterinary Technician Assistant, Emergency
Ethos Veterinary Health
Dartmouth, NS
- $19 to $26 CAD / hour
- Full-time
As an Emergency Veterinary Technician Assistant at MVESC, you’ll work alongside Veterinarians and Veterinary Technicians in a fast-paced environment while developing your skills in patient…
Added 8 mins ago
LC
Assistant temps plein jour
Loblaw Companies Limited
Val-d'Or, QC
- Full-time
À titre de collègue dans l’un de nos magasins, vous aurez une répercussion immédiate sur les ventes et sur la satisfaction du client en :
Added 8 mins ago
EM
Administrative Assistant (Entry Level)
Evertz Microsystems Limited
Burlington, ON
- Full-time
We are seeking a reliable, organized, and proactive Administrative Assistant to join our team. Administrators are vital to the success of our business model, playing a key role in both…
Added 8 mins ago
LC
Assistant Store Manager - Fresh
Loblaw Companies Limited
Yarmouth Indian Reserve No. 33, NS
- Full-time
Reporting to the Store Manager, the Assistant Store Manager will provide excellence in customer service. Demonstrate leadership by managing employees and effectively planning.
Added 8 mins ago
LC
Directeur adjoint de magasin
Loblaw Companies Limited
Rimouski, QC
- Full-time
Reporting to the Store Manager, the Assistant Store Manager will provide excellence in customer service. Demonstrate leadership by managing employees and effectively planning.
Added 53 mins ago
QS
restaurant assistant manager
Quiznos Sub
Lethbridge, AB
- Full-time
Added 53 mins ago
TC
Residential Community Support Workers (Vancouver - Casual Pool)
Taproot Community Support Services
Vancouver, BC
- Temporary
Independently work with client(s) towards achieving the goals set out in their Individual Support Plan (ISP); encouraging them during setbacks and celebrating successes with them.
Added 53 mins ago
TC
Residential Community Support Workers (Maple Ridge - Casual Pool)
Taproot Community Support Services
Maple Ridge, BC
- Temporary
Independently work with client(s) towards achieving the goals set out in their Individual Support Plan (ISP); encouraging them during setbacks and celebrating successes with them.
Added 1 hour ago
RM
Assistant, Healthy Sexuality Clinics
Regional Municipality of Peel
Mississauga, ON
- Other
…functions of STBBI case management and sexual health clinical service delivery. This position will involve working both independently and collaboratively in a fast-paced, team-oriented…
Added 1 hour ago
QP
Administrative Assistant - Real Estate Debt
QuadReal Property Group
Toronto, ON
- Full-time
…are $98.5 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities globally for investments in equity and debt in both…
Added 1 hour ago
TH
Directeur(trice) expérience client
The Home Depot
Boisbriand, QC
- Full-time
…store standards across the entire store, including customer service, department readiness, and operational processes. CXMs manage all activities required to ensure a safe opening and…
Added 2 hours ago
IF
Internal Wholesaler
iA Financial Group
Vancouver, BC
- Full-time
Maintaining and organizing information related to products, policies, and procedures to provide high-quality client support.
Added 2 hours ago
IF
Internal Wholesaler
iA Financial Group
Toronto, ON
- Full-time
Collaborate with the VP, Sales and Territory Sales Assistant on territory priorities, client segmentation, service levels, strategic business planning and quarterly reviews, while…
Added 2 hours ago
IF
Legal Counsel- Transversal Affair- Employment
iA Financial Group
Toronto, ON
- Full-time
Demonstrates agility, initiative, and a strong client-service orientation while balancing multiple priorities in a fast-paced environment.
Added 2 hours ago
B
Events Assistant
Boomerang
Toronto, ON
- Full-time
Boomerang is growing its Toronto team and hiring an Events Assistant to represent brands at live events, pop-ups and in-store promotions across the GTA. If you love talking to people,…
Added 3 hours ago
FC
Business Analyst - Fidelity Wealth
Fidelity Canada
Toronto, ON
- Full-time
…solutions that support private wealth and high‑net‑worth (HNW) client offerings. You will work on cross‑organizational projects and Agile stories, partnering closely with Wealth Management…
Added 4 hours ago
S
Stage Experience Lead - Full Time
sephora.com
Richmond, BC
- $22.85 to $28.55 CAD / hour
- Full-time
…Skincare, Fragrance & Haircare or a combination of these areas. An Assistant Manager, Client Experience is responsible for ensuring that all members of their team execute Sephora’s selling…
Added 4 hours ago
CH
Communications Administrative Officer
Covenant Health Canada
AB · Edmonton, AB
- Full-time
…adaptability to change; Demonstrated interpersonal savvy and a client service orientation; Strong attention to detail, ensuring the accuracy of facts, figures, and information provided;…
Added 4 hours ago
UO
Undergraduate Coordinator
University of Waterloo
Waterloo, ON · Mathematics & Computer
- Full-time
…technical know-how and the competencies developed related to client service, leadership, and problem solving. Responsibilities range from entry level student records knowledge to a…
Added 4 hours ago
UO
Executive Assistant to the Dean
University of Waterloo
Waterloo, ON · B.C. Matthews Hall
- Full-time
The Executive Assistant is responsible for maintaining the Dean’s schedule and must be fully aware of the priorities, including travel and speaking engagements, and alert the Dean to…
Added 4 hours ago
UO
Residence Facility Coordinator
University of Waterloo
Waterloo, ON · University of Waterloo Place
- Full-time
Collaborate with appropriate service from other departments on campus/contract companies to coordinate short-term and long-term solutions to reported issues.
Added 4 hours ago
UO
Research Graduate Programs Coordinator
University of Waterloo
Waterloo, ON · B.C. Matthews Hall
- Full-time
The Research Graduate Programs Coordinator (RGPC) provides service to enhance the effective and efficient delivery for the research graduate programs student experience at the School of…
Added 4 hours ago
UO
Academic Services Coordinator
University of Waterloo
Waterloo, ON · Pearl Sullivan Engineering Building
- Full-time
The Academic Services Coordinator provides a board spectrum of responsibilities including but not limited to client service, academic integrity, calendar management, support for core…

Resilience

Administrative Assistant

Mississauga, ON, Canada
CAN - ON - Mississauga - Meadowpine Blvd, Canada

Our target base pay hiring range for this position is $16.50 - $29.00 per hour. · Full-time

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Job details

Pay: Our target base pay hiring range for this position is $16.50 - $29.00 per hour.
Job type: Full-time
Posting language: English
Posted: Oct 5, 2026

Original job description

A career at Resilience is more than just a job – it’s an opportunity to change the future.

Resilience is a technology-focused biomanufacturing company that’s changing the way medicine is made. We’re building a sustainable network of high-tech, end-to-end manufacturing solutions to better withstand disruptive events, serve scientific discovery, and reach those in need.

For more information, please visit www.resilience.com

Provides day-to-day administrative and clerical support to site leadership and staff at the RBI site, working under the direction of the Site Leader. Serves as the site's point of coordination for scheduling, internal communications, visitor and audit support, and office operations. Manages these areas within established processes, drawing on site staff and other functions to balance multiple priorities, and confers with the Site Leader to confirm recommendations on non-routine matters. The role calls for accuracy, reliability, discretion, and a service-oriented approach with employees, executives, auditors, and guests.

Job Responsibilities

Meeting, Event & Visitor Coordination

Schedule meetings for the site leader and maintain site meeting-room and staff-event calendars, including bookings for client visits, audits, inspections, and standing leadership meetings; resolve booking conflicts and escalate competing priorities to the Site Leader.
Coordinate the weekly senior leadership team meeting and quarterly all-hands meetings, including preparing agendas, room set-up, and audio-visual and presentation support for in-person and remote attendees.
Coordinate logistics for corporate visits, audits, and site events, including visitor pre-registration, parking, agenda preparation, catering, and ground transportation.

Internal Communications

Draft and distribute all-staff emails and the quarterly site newsletter, confirming content with the Site Leader before release.
Update digital-display presentations and maintain the employee communication board with current notices, event photos, and monthly features.

Office Administration & Facilities Support

Create and edit presentations, documents, and spreadsheets for site leadership and departments as requested.
Order and issue office supplies and monitor stock levels.
Hold and maintain master and cabinet keys for executive offices, boardrooms, and storage areas.
Maintain the site lost-and-found log, arrange flag displays on scheduled dates, and place approved orders for business cards, printing, and event materials.

Mail, Records & Onboarding:

Process incoming and outgoing mail, courier packages, and shipments, notifying recipients and arranging local, domestic, and international pickups.
Compile monthly expense reports and vendor invoices for approval and maintain related records.
Coordinate new-hire onboarding sessions and prepare onboarding materials.

Experience & Education

Minimum Qualifications

Prior administrative, reception, or office support experience, including scheduling and meeting or event support.
Proficiency with standard office productivity tools (email, calendaring, documents, spreadsheets, and presentations) and willingness to learn new tools, including AI productivity tools.
Basic experience with expense reporting and invoice processing.
Reliable, consistent on-site presence.

Skills & Competencies

Organizational skills, with the ability to track multiple tasks and meet deadlines.
Clear, professional written and verbal communication.
Discretion with confidential information and accuracy in scheduling, documentation, and records.
Service orientation and diplomacy with employees, executives, auditors, and external guests.
Sound judgment in handling day-to-day matters within own area, conferring with the Site Leader to confirm recommendations on non-routine issues.
Collaborative approach, including support for cross-functional teams and social committee activities.

Preferred Requirements

Post-secondary education in business or office administration, or an equivalent combination of education and experience.
Two or more years of administrative, reception, or office support experience.
Working knowledge of Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint).
Familiarity with visitor-management, human-resources, or document-management systems.
Prior office support experience in a life sciences, biotech, or similarly regulated industry.

Physical & Work Environment Requirements

Professional office environment with prolonged periods of computer and phone use.
On-site role based at the site during standard business hours, with occasional flexibility for early or late meetings, audits, and client visits.
Regular movement throughout the facility and occasional standing, bending, and lifting or carrying materials up to 9 kg (20 lb).
Work volume fluctuates with the audit, client-visit, and event calendar.

Work Schedule

8:30am-5:00pm
The work schedule listed reflects the employee’s expected schedule at the time of hire. The Company reserves the right to modify work schedules at any time, with or without notice, based on business needs, operational requirements, or other considerations. Nothing in this description creates a guarantee of specific hours, days, or shift assignments.

Resilience Biotechnologies Inc. (RESILIENCE), is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Requests for accommodation can be made at any stage of the recruitment process. Applicants are asked to make their needs/requirements known to Human Resources.

Resilience offers employees a robust total rewards program including an annual cash bonus program, a RRSP/DPSP with a generous company match, a very competitive healthcare, dentalcare, vision care, life, LTD, and AD&D benefits package, fertility healthcare and family-forming benefits, paid vacation, paid holidays, pregnancy and parental leave top-up plan, tuition reimbursement, and employee referral program. Our target base pay hiring range for this position is $16.50 - $29.00 per hour. Actual base pay is dependent upon a number of factors, including but not limited to, the candidate’s geographical location, relevant experience, qualifications, skills and knowledge. Excited about Resilience? We encourage you to apply and start a conversation with one of our recruiters.

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More about this job

Responsibilities

The Administrative Assistant provides daily clerical and operational support to site leadership, including managing schedules, visitor coordination, and internal communications. They are responsible for maintaining office supplies, processing expenses, and assisting with new-hire onboarding and site events.

Requirements

Candidates should have prior administrative or office support experience and proficiency with standard office productivity tools like Microsoft 365. A post-secondary education in business or office administration is preferred, along with the ability to handle confidential information with discretion.

Skills

Administrative support
Scheduling
Meeting coordination
Event planning
Internal communications
Office operations
Expense reporting
Invoice processing
Microsoft 365
Document management
Data entry
Clerical support
Visitor management
Onboarding coordination
Communication skills
Organizational skills

Benefits

Annual cash bonus program
RRSP/DPSP with company match
Healthcare
Dentalcare
Vision care
Life insurance
Long-term disability
AD&D insurance
Fertility healthcare
Family-forming benefits
Paid vacation
Paid holidays
Pregnancy and parental leave top-up plan
Tuition reimbursement
Employee referral program

Visa sponsorship

Not detected in the job text

Keywords

Biomanufacturing
Administrative Assistant
Office Administration
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Expense Reporting
Invoice Processing
Onboarding
Internal Communications
Visitor Management
Biotech
Life Sciences
Clerical Support
Scheduling
Event Coordination
Records Management
Facility Support
AODA
Professional Office Environment

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