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Added 46 mins ago
TI
Executive Assistant
TalentMinded Inc.
New Westminster, BC
- Full-time
Reporting to a senior executive, our client is hiring an Executive Assistant to provide high-level executive support in a highly visible role. As our new Executive Assistant, you will act…
Added 50 mins ago
M
Coordonnateur (trice) à la planification des soins aux patients ( contrat 12 mois) / Patient Care Coordinator ( 12-month contract)
McKesson
Montreal, QC
- Full-time
Envoyer des communications aux patients (courriels de bienvenue, confirmations de rendez-vous)
Added 50 mins ago
M
Patient Care Coordinator (9-month contract)
McKesson
Mississauga, ON
- Full-time
…Gmail or Hotmail. Note that McKesson does rely on a virtual assistant (Gia) for certain recruiting-related communications with…
Added 1 hour ago
Administrative Assistant
WSP
Thornhill, ON
…are seeking a highly organized and proactive Administrative Assistant to support our Operations Leader, Directors, Managers, Project Managers, and technical…
Added 1 hour ago
Administrative Assistant
WSP
AB · Edmonton, AB
…are seeking a highly organized and proactive Administrative Assistant to support our Operations Leader, Directors, Managers, Project Managers, and technical…
Added 1 hour ago
Executive Assistant to Vice President
Trans Mountain
Calgary, AB
…organizational needs and business requirements. The Executive Assistant will help manage executive priorities, information flow, and day-to-day office…
Added 1 hour ago
RG
Executive Assistant
Rainbow Greenhouses Inc.
Chilliwack, BC · Abbotsford, BC
- Full-time
Rainbow Greenhouses is hiring an Executive Assistant to our General Manager, where you'll play a key role in keeping leadership organized, informed, and ahead of the curve. You'll…
Added 1 hour ago
Assistant Store Manager | West Edmonton Mall
TELUS
Edmonton, AB
Get things done by leveraging each other’s unique talents across TELUS Communications
Added 1 hour ago
M
Principle Employee Enablement Architect
McKesson
Mississauga, ON
- Full-time
Added 1 hour ago
M
Spécialiste service à la clientèle
McKesson
Montreal, QC
- Full-time
…Gmail or Hotmail. Note that McKesson does rely on a virtual assistant (Gia) for certain recruiting-related communications with…
Added 1 hour ago
UO
Administrative Assistant
Union of Nova Scotia Mi'kmaq
NS · Membertou, Nova Scotia
- Full-time
The Administrative Assistant will provide administrative, clerical, communications, scheduling, and office support to UNSM’s Health Branch. This position will help ensure the efficient…
Added 2 hours ago
NW
Executive Assistant
North West Rubber
Oakville, ON
- Full-time
The Executive Assistant (EA) to the CEO is a highly visible and critical role, responsible for providing comprehensive administrative, strategic, and operational support to the CEO. This…
Added 2 hours ago
S
Head of Portfolio Operations Specialty Care Canada
Sanofi
Toronto, ON
- Full-time
Work closely with Sanofi and Sanofi Specialty Care Communications in coordinating and gaining alignment for critical communication events/activities such as internal communications, Town…
Added 2 hours ago
R
Investment Funds Advisor Assistant
RBC
Toronto, ON
- Full-time
Customer Knowledge, Customer Service, Group Problem Solving, Identifying Sales Opportunities, Oral Communications, Perseverance and Follow-Through, Product Services, Sales Activities, Sales…
Added 2 hours ago
FP
Executive Assistant
Found People Inc.
Toronto, ON
- Full-time
Our client, a growing company in the mining sector, is looking for a highly organized, proactive, and resourceful Executive Assistant to support a senior executive.
Added 2 hours ago
GP
Warehouse Supervisor (Evenings)
GIZEH Packaging NA Inc.
Brantford, ON
- Full-time
Co-ordinate with Production Assistants / Forklift operators on any operational requirement by the Production Team Lead and Assistant Team Lead in the evening.
Added 2 hours ago
US
Recruitment Sales Specialist
UBC Sauder School of Business
Vancouver, BC
- $5,692.25 to $8,179.5 CAD / month
- Contract
Maintains and enhances application materials, official documents and status communications, and supports the team’s efforts in improving prospective students' CRM communications and…
Added 3 hours ago
SS
Recreation Assistant
Sienna Senior Living
ON · Woodbridge, ON
- Full-time
…meaningful difference in residents’ lives. As a Resident Engagement Assistant you will do meaningful work everyday ensuring a safe and clean environment for residents’. As an individual and…
Added 3 hours ago
SR
Executive Assistant
Swim Recruiting
Vancouver, BC
- Contract
…operations and an impeccable reputation, is seeking an Executive Assistant who is adaptable, driven, and thrives in a fast-paced…
Added 4 hours ago
M
Lead Penetration Tester
McKesson
Mississauga, ON
- Full-time
Create program documentation, playbooks, runbooks, technical standards, training materials, and stakeholder communications.
Added 4 hours ago
CO
Special Projects Assistant Job Details | Richmond Hill
City of Richmond Hill
Richmond Hill, ON
- Volunteer
The Special Projects Assistant provides administrative, research, and operational support to the Director, Recreation and Culture and designated staff on a variety of divisional initiatives…
Added 4 hours ago
Executive Assistant, Global AML (Spanish)
Scotiabank
Toronto, ON
The Executive Assistant provides senior-level administrative and strategic support to the Senior Executive Vice President within Global Anti-Money Laundering. The role is responsible for…
Added 4 hours ago
WS
Administrative Assistant & Front Desk Receptionist
WD Swim
Richmond Hill, ON
- Full-time
We are looking for a friendly, organized, and detail-oriented Administrative Assistant & Front Desk Receptionist to support our daily operations and deliver an excellent experience for…
Added 4 hours ago
M
Inspector - Mechanical
MDA
Sainte-Anne-de-Bellevue, QC
- Full-time
…and more than 450 missions, MDA Space is a global leader in communications satellites, Earth and space observation, and space exploration and infrastructure. The global MDA Space team of…
Added 4 hours ago
HR
Executive Assistant to the Regional Executive Director
Halifax Regional Centre for Education (HRCE)
Dartmouth, NS
- Full-time
The Executive Administrative Assistant will provide multi-faceted, administrative support to the Office of the Regional Executive Director (ORED) and reports directly to the Regional…

Resilience

Administrative Assistant

Mississauga, ON, Canada
CAN - ON - Mississauga - Meadowpine Blvd, Canada

Our target base pay hiring range for this position is $16.50 - $29.00 per hour. · Full-time

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Job details

Pay: Our target base pay hiring range for this position is $16.50 - $29.00 per hour.
Job type: Full-time
Posting language: English
Posted: Oct 5, 2026

Original job description

A career at Resilience is more than just a job – it’s an opportunity to change the future.

Resilience is a technology-focused biomanufacturing company that’s changing the way medicine is made. We’re building a sustainable network of high-tech, end-to-end manufacturing solutions to better withstand disruptive events, serve scientific discovery, and reach those in need.

For more information, please visit www.resilience.com

Provides day-to-day administrative and clerical support to site leadership and staff at the RBI site, working under the direction of the Site Leader. Serves as the site's point of coordination for scheduling, internal communications, visitor and audit support, and office operations. Manages these areas within established processes, drawing on site staff and other functions to balance multiple priorities, and confers with the Site Leader to confirm recommendations on non-routine matters. The role calls for accuracy, reliability, discretion, and a service-oriented approach with employees, executives, auditors, and guests.

Job Responsibilities

Meeting, Event & Visitor Coordination

Schedule meetings for the site leader and maintain site meeting-room and staff-event calendars, including bookings for client visits, audits, inspections, and standing leadership meetings; resolve booking conflicts and escalate competing priorities to the Site Leader.
Coordinate the weekly senior leadership team meeting and quarterly all-hands meetings, including preparing agendas, room set-up, and audio-visual and presentation support for in-person and remote attendees.
Coordinate logistics for corporate visits, audits, and site events, including visitor pre-registration, parking, agenda preparation, catering, and ground transportation.

Internal Communications

Draft and distribute all-staff emails and the quarterly site newsletter, confirming content with the Site Leader before release.
Update digital-display presentations and maintain the employee communication board with current notices, event photos, and monthly features.

Office Administration & Facilities Support

Create and edit presentations, documents, and spreadsheets for site leadership and departments as requested.
Order and issue office supplies and monitor stock levels.
Hold and maintain master and cabinet keys for executive offices, boardrooms, and storage areas.
Maintain the site lost-and-found log, arrange flag displays on scheduled dates, and place approved orders for business cards, printing, and event materials.

Mail, Records & Onboarding:

Process incoming and outgoing mail, courier packages, and shipments, notifying recipients and arranging local, domestic, and international pickups.
Compile monthly expense reports and vendor invoices for approval and maintain related records.
Coordinate new-hire onboarding sessions and prepare onboarding materials.

Experience & Education

Minimum Qualifications

Prior administrative, reception, or office support experience, including scheduling and meeting or event support.
Proficiency with standard office productivity tools (email, calendaring, documents, spreadsheets, and presentations) and willingness to learn new tools, including AI productivity tools.
Basic experience with expense reporting and invoice processing.
Reliable, consistent on-site presence.

Skills & Competencies

Organizational skills, with the ability to track multiple tasks and meet deadlines.
Clear, professional written and verbal communication.
Discretion with confidential information and accuracy in scheduling, documentation, and records.
Service orientation and diplomacy with employees, executives, auditors, and external guests.
Sound judgment in handling day-to-day matters within own area, conferring with the Site Leader to confirm recommendations on non-routine issues.
Collaborative approach, including support for cross-functional teams and social committee activities.

Preferred Requirements

Post-secondary education in business or office administration, or an equivalent combination of education and experience.
Two or more years of administrative, reception, or office support experience.
Working knowledge of Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint).
Familiarity with visitor-management, human-resources, or document-management systems.
Prior office support experience in a life sciences, biotech, or similarly regulated industry.

Physical & Work Environment Requirements

Professional office environment with prolonged periods of computer and phone use.
On-site role based at the site during standard business hours, with occasional flexibility for early or late meetings, audits, and client visits.
Regular movement throughout the facility and occasional standing, bending, and lifting or carrying materials up to 9 kg (20 lb).
Work volume fluctuates with the audit, client-visit, and event calendar.

Work Schedule

8:30am-5:00pm
The work schedule listed reflects the employee’s expected schedule at the time of hire. The Company reserves the right to modify work schedules at any time, with or without notice, based on business needs, operational requirements, or other considerations. Nothing in this description creates a guarantee of specific hours, days, or shift assignments.

Resilience Biotechnologies Inc. (RESILIENCE), is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Requests for accommodation can be made at any stage of the recruitment process. Applicants are asked to make their needs/requirements known to Human Resources.

Resilience offers employees a robust total rewards program including an annual cash bonus program, a RRSP/DPSP with a generous company match, a very competitive healthcare, dentalcare, vision care, life, LTD, and AD&D benefits package, fertility healthcare and family-forming benefits, paid vacation, paid holidays, pregnancy and parental leave top-up plan, tuition reimbursement, and employee referral program. Our target base pay hiring range for this position is $16.50 - $29.00 per hour. Actual base pay is dependent upon a number of factors, including but not limited to, the candidate’s geographical location, relevant experience, qualifications, skills and knowledge. Excited about Resilience? We encourage you to apply and start a conversation with one of our recruiters.

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More about this job

Responsibilities

The Administrative Assistant provides daily clerical and operational support to site leadership, including managing schedules, visitor coordination, and internal communications. They are responsible for maintaining office supplies, processing expenses, and assisting with new-hire onboarding and site events.

Requirements

Candidates should have prior administrative or office support experience and proficiency with standard office productivity tools like Microsoft 365. A post-secondary education in business or office administration is preferred, along with the ability to handle confidential information with discretion.

Skills

Administrative support
Scheduling
Meeting coordination
Event planning
Internal communications
Office operations
Expense reporting
Invoice processing
Microsoft 365
Document management
Data entry
Clerical support
Visitor management
Onboarding coordination
Communication skills
Organizational skills

Benefits

Annual cash bonus program
RRSP/DPSP with company match
Healthcare
Dentalcare
Vision care
Life insurance
Long-term disability
AD&D insurance
Fertility healthcare
Family-forming benefits
Paid vacation
Paid holidays
Pregnancy and parental leave top-up plan
Tuition reimbursement
Employee referral program

Visa sponsorship

Not detected in the job text

Keywords

Biomanufacturing
Administrative Assistant
Office Administration
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Expense Reporting
Invoice Processing
Onboarding
Internal Communications
Visitor Management
Biotech
Life Sciences
Clerical Support
Scheduling
Event Coordination
Records Management
Facility Support
AODA
Professional Office Environment

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