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Added 11 mins ago
BC
Market Sales Leader
Bimbo Canada
Ancaster, ON
- Full-time
…serving major grocery chains, retail outlets and foodservice operations across…
Added 11 mins ago
P&
Ingenieur(e) de projets / Project Engineer
Pratt & Whitney
Longueuil, QC
- Full-time
Pratt & Whitney Canada (P&WC) est un leader mondial de l’innovation aérospatiale, dont le siège social est situé à Longueuil, au Québec, depuis 1928. Nous concevons et fabriquons des…
Added 11 mins ago
P&
Spécialiste Technique CFirst / CFirst Technical Specialist
Pratt & Whitney
Longueuil, QC
- Full-time
…marchandises indispensables, des services médicaux d’urgence, des opérations humanitaires ou de la lutte contre les feux de forêt partout dans le…
Added 11 mins ago
BG
Manufacturing Supervisor
BOLD Growth
Saskatoon, SK
- Full-time
Are you a hands-on leader who enjoys bringing out the best in people, keeping production on track, and finding better ways to get things done?
Added 11 mins ago
SI
Supervisor, Distribution
Saputo Inc.
AB · Edmonton, AB
- Full-time
…responsible for overseeing and optimizing distribution and logistics operations to ensure service excellence, operational efficiency, and continuous…
Added 11 mins ago
UO
Student Mental Health Specialist -Student Experience and Support
University of Calgary
Calgary, AB
- Full-time
Added 11 mins ago
P&
Gestionnaire principal, stratégies de tarification et transactions / Senior Manager, Pricing & Lifecycle Strategy
Pratt & Whitney
Longueuil, QC
- Full-time
Pratt & Whitney Canada (P&WC) est un leader mondial de l’innovation aérospatiale, dont le siège social est situé à Longueuil, au Québec, depuis 1928. Nous concevons et fabriquons des…
Added 11 mins ago
UO
Laboratory Technician, Microbiome Therapeutics
University of Calgary
Calgary, AB
- Full-time
The technician will perform routine tasks of moderate to high complexity and contribute to coordinating laboratory operations. Examples include (but are not limited to) anaerobic culture…
Added 11 mins ago
UO
Director, Research Legal Operations and Agreements
University of Calgary
Calgary, AB
- Full-time
UCalgary is seeking an accomplished legal operations leader to serve as Director, Research Legal Operations & Agreements.
Added 11 mins ago
BS
Technology Delivery Lead
Brainhunter Systems Ltd
Toronto, ON
- Contract
A Change Leader with experience in driving a high-performance culture and advocating the culture changes within the business unit.
Added 11 mins ago
UO
Manager, Equity, Diversity and Inclusion (EDI) in Research, Research Services
University of Calgary
Calgary, AB
- Full-time
Oversee operations for organizational change initiatives to support adoption of best practices and program requirements, both institutionally and with individual researchers.
Added 11 mins ago
KG
Regional Manager
Kevito Group
Vancouver, BC
- Full-time
Kevito Group is seeking a Regional Manager to oversee the performance and operations of Chatime locations across British Columbia.
Added 11 mins ago
P&
Stage - Hiver 2027 - Développement Logiciel Avancé, Méthodes Numériques / Internship - Winter 2027 - Advanced Software Development, Numerical Methods
Pratt & Whitney
Longueuil, QC
- Full-time
Pratt & Whitney Canada (P&WC) est un leader mondial de l’innovation aérospatiale, dont le siège social est situé à Longueuil, au Québec, depuis 1928. Nous concevons et fabriquons des…
Added 11 mins ago
C
Learning and Development Program Manager
CareerJoy
Ottawa, ON · Greater Ottawa Metropolitan Area
- Full-time
…fit: a place where you can grow and develop as a person and a leader. This is a space where you will be challenged, have a genuine voice in decision-making, and directly impact the working…
Added 11 mins ago
T
Oracle / PostgreSQL Database Administrator
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Mississauga, ON
- Full-time
…applications and services. This role operates within the Technology Operations team with primary accountability for Incident Management, Change Management, Problem Management, Database…
Added 12 mins ago
AR
Financial Controller
Artisan Roofing Inc
Dieppe, NB
- Full-time
Artisan Roofing & Home Improvements Inc. is seeking a hands-on financial leader to oversee our finance function and support operations across our 4 locations.
Added 12 mins ago
R
Director, Delivery & Implementation
RewardOps
Canada
- Full-time
…an understanding of loyalty, eCommerce, grocery, or retail operations. They will serve as a trusted advisor to client executives, a senior escalation point for strategic engagements, and a…
Added 12 mins ago
A
Manager, Data Engineering
Avanade
Toronto, ON
- Full-time
…intelligence, we help clients gain business insights to optimize their operations, drive innovation, and make more empowered…
Added 12 mins ago
K
Supervisor, Welding Shop
Komatsu
Sparwood, BC
- Full-time
Are you a proven welding leader who thrives in a fast-paced mining and heavy equipment environment? We're looking for a hands-on Welding Shop Supervisor who can motivate a skilled trades…
Added 12 mins ago
HC
Research And Development Manager
Highbury Canco Corporation
Leamington, ON
- $97,000 to $115,000 CAD / year
- Full-time
The R&D Manager will work closely with Operations, Quality Assurance, Procurement, Marketing, and Engineering to successfully bring new products from concept through commercialization and…
Added 12 mins ago
BC
Department Manager and Regional Technical Leader, Transmission and Distribution Lines
BBA Consultants
Boisbriand, QC
- Full-time
…asset management. As department manager and regional technical leader for Transmission and Distribution Lines, you’ll ensure the group’s continued growth while maintaining technical project…
Added 13 mins ago
Account Specialist
Geotab
Burnaby, BC · Oakville, ON
Geotab ® is a global leader in IoT and connected transportation and certified “Great Place to Work™.” We are a company of diverse and talented individuals who work together to help…
Added 13 mins ago
SI
Legal Counsel
SAP IT Business Systeme
Montreal, QC
- $73,300 to $161,700 CAD / year
- Full-time
As a leader in enterprise applications and business AI, SAP stands at the nexus of business and technology. For over 50 years, organizations have trusted SAP to bring out their best by…
Added 13 mins ago
GT
Delivery Driver - London (Temporary)
Groupe Touchette
London, ON
- Full-time
Groupe Touchette is Canada's largest tire distributor. With over 45 years of experience and 40 distributions centers across several provinces, we are now the market leader.
Added 13 mins ago
WC
Service Coordinator
Wiseworth Canada Industries Ltd.
Surrey, BC
- Full-time
…Business Excellence. Our partnership with Ingersoll Rand, a global leader in compressed air innovation, positions us as the supplier of choice in our…

Resilience

Administrative Assistant

Mississauga, ON, Canada
CAN - ON - Mississauga - Meadowpine Blvd, Canada

Our target base pay hiring range for this position is $16.50 - $29.00 per hour. · Full-time

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Job details

Pay: Our target base pay hiring range for this position is $16.50 - $29.00 per hour.
Job type: Full-time
Posting language: English
Posted: Oct 5, 2026

Original job description

A career at Resilience is more than just a job – it’s an opportunity to change the future.

Resilience is a technology-focused biomanufacturing company that’s changing the way medicine is made. We’re building a sustainable network of high-tech, end-to-end manufacturing solutions to better withstand disruptive events, serve scientific discovery, and reach those in need.

For more information, please visit www.resilience.com

Provides day-to-day administrative and clerical support to site leadership and staff at the RBI site, working under the direction of the Site Leader. Serves as the site's point of coordination for scheduling, internal communications, visitor and audit support, and office operations. Manages these areas within established processes, drawing on site staff and other functions to balance multiple priorities, and confers with the Site Leader to confirm recommendations on non-routine matters. The role calls for accuracy, reliability, discretion, and a service-oriented approach with employees, executives, auditors, and guests.

Job Responsibilities

Meeting, Event & Visitor Coordination

Schedule meetings for the site leader and maintain site meeting-room and staff-event calendars, including bookings for client visits, audits, inspections, and standing leadership meetings; resolve booking conflicts and escalate competing priorities to the Site Leader.
Coordinate the weekly senior leadership team meeting and quarterly all-hands meetings, including preparing agendas, room set-up, and audio-visual and presentation support for in-person and remote attendees.
Coordinate logistics for corporate visits, audits, and site events, including visitor pre-registration, parking, agenda preparation, catering, and ground transportation.

Internal Communications

Draft and distribute all-staff emails and the quarterly site newsletter, confirming content with the Site Leader before release.
Update digital-display presentations and maintain the employee communication board with current notices, event photos, and monthly features.

Office Administration & Facilities Support

Create and edit presentations, documents, and spreadsheets for site leadership and departments as requested.
Order and issue office supplies and monitor stock levels.
Hold and maintain master and cabinet keys for executive offices, boardrooms, and storage areas.
Maintain the site lost-and-found log, arrange flag displays on scheduled dates, and place approved orders for business cards, printing, and event materials.

Mail, Records & Onboarding:

Process incoming and outgoing mail, courier packages, and shipments, notifying recipients and arranging local, domestic, and international pickups.
Compile monthly expense reports and vendor invoices for approval and maintain related records.
Coordinate new-hire onboarding sessions and prepare onboarding materials.

Experience & Education

Minimum Qualifications

Prior administrative, reception, or office support experience, including scheduling and meeting or event support.
Proficiency with standard office productivity tools (email, calendaring, documents, spreadsheets, and presentations) and willingness to learn new tools, including AI productivity tools.
Basic experience with expense reporting and invoice processing.
Reliable, consistent on-site presence.

Skills & Competencies

Organizational skills, with the ability to track multiple tasks and meet deadlines.
Clear, professional written and verbal communication.
Discretion with confidential information and accuracy in scheduling, documentation, and records.
Service orientation and diplomacy with employees, executives, auditors, and external guests.
Sound judgment in handling day-to-day matters within own area, conferring with the Site Leader to confirm recommendations on non-routine issues.
Collaborative approach, including support for cross-functional teams and social committee activities.

Preferred Requirements

Post-secondary education in business or office administration, or an equivalent combination of education and experience.
Two or more years of administrative, reception, or office support experience.
Working knowledge of Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint).
Familiarity with visitor-management, human-resources, or document-management systems.
Prior office support experience in a life sciences, biotech, or similarly regulated industry.

Physical & Work Environment Requirements

Professional office environment with prolonged periods of computer and phone use.
On-site role based at the site during standard business hours, with occasional flexibility for early or late meetings, audits, and client visits.
Regular movement throughout the facility and occasional standing, bending, and lifting or carrying materials up to 9 kg (20 lb).
Work volume fluctuates with the audit, client-visit, and event calendar.

Work Schedule

8:30am-5:00pm
The work schedule listed reflects the employee’s expected schedule at the time of hire. The Company reserves the right to modify work schedules at any time, with or without notice, based on business needs, operational requirements, or other considerations. Nothing in this description creates a guarantee of specific hours, days, or shift assignments.

Resilience Biotechnologies Inc. (RESILIENCE), is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Requests for accommodation can be made at any stage of the recruitment process. Applicants are asked to make their needs/requirements known to Human Resources.

Resilience offers employees a robust total rewards program including an annual cash bonus program, a RRSP/DPSP with a generous company match, a very competitive healthcare, dentalcare, vision care, life, LTD, and AD&D benefits package, fertility healthcare and family-forming benefits, paid vacation, paid holidays, pregnancy and parental leave top-up plan, tuition reimbursement, and employee referral program. Our target base pay hiring range for this position is $16.50 - $29.00 per hour. Actual base pay is dependent upon a number of factors, including but not limited to, the candidate’s geographical location, relevant experience, qualifications, skills and knowledge. Excited about Resilience? We encourage you to apply and start a conversation with one of our recruiters.

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More about this job

Responsibilities

The Administrative Assistant provides daily clerical and operational support to site leadership, including managing schedules, visitor coordination, and internal communications. They are responsible for maintaining office supplies, processing expenses, and assisting with new-hire onboarding and site events.

Requirements

Candidates should have prior administrative or office support experience and proficiency with standard office productivity tools like Microsoft 365. A post-secondary education in business or office administration is preferred, along with the ability to handle confidential information with discretion.

Skills

Administrative support
Scheduling
Meeting coordination
Event planning
Internal communications
Office operations
Expense reporting
Invoice processing
Microsoft 365
Document management
Data entry
Clerical support
Visitor management
Onboarding coordination
Communication skills
Organizational skills

Benefits

Annual cash bonus program
RRSP/DPSP with company match
Healthcare
Dentalcare
Vision care
Life insurance
Long-term disability
AD&D insurance
Fertility healthcare
Family-forming benefits
Paid vacation
Paid holidays
Pregnancy and parental leave top-up plan
Tuition reimbursement
Employee referral program

Visa sponsorship

Not detected in the job text

Keywords

Biomanufacturing
Administrative Assistant
Office Administration
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Expense Reporting
Invoice Processing
Onboarding
Internal Communications
Visitor Management
Biotech
Life Sciences
Clerical Support
Scheduling
Event Coordination
Records Management
Facility Support
AODA
Professional Office Environment

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