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UO
Clinical Teaching Technician, Registered Veterinary Technician, Faculty of Veterinary Medicine
University of Calgary
Calgary, AB
- Full-time
…clinical teaching off campus and supporting various clinical research…
Added 59 mins ago
MR
Qualitative RA, Health-Promoting Frameworks for Campuses
Mount Royal University
Calgary, AB
- Part-time
The Research Assistant (RA) will support a qualitative research project, Forging Health-Promoting Frameworks for Post-Secondary Campuses examining how policies, services, and institutional…
Added 1 hour ago
FC
Executive Assistant II, Corporate Finance
FTI Consulting
Toronto, ON
- Full-time
The Executive Assistant II is responsible for providing administrative support for multiple senior leaders in our Corporate Finance and Restructuring segment.
Added 1 hour ago
HM
executive assistant
Highlight Motor Freight Inc.
Concord, ON
- From $37 CAD / hour
- Full-time
- On-site
Added 1 hour ago
MR
Research Assistant 3, Youth Transitions Study (Graduate Lead / PAR & Photovoice)
Mount Royal University
Calgary, AB
- Part-time
This is a flexible Research Assistant position whose work schedule is variable and may include an irregular schedule of not less than three (3) hours per shift and up to thirty-five (35)…
Added 1 hour ago
TD
Legal Assistant, General
Thompson Dorfman Sweatman LLP
Winnipeg, MB
- Full-time
TDS is currently seeking a Legal Assistant with experience in a general law practice, including municipal law, administrative law and property matters. This position will primarily support…
Added 2 hours ago
NS
Medical Laboratory Assistant - Laboratory Services
Nova Scotia Health Authority
Truro, NS
- Internship
Under the direction of Management (or designate), the Medical Laboratory Assistant (MLA) works in collaboration with and supports all members of Pathology and Laboratory Medicine (PLM) by…
Added 2 hours ago
PA
physiotherapy assistant
PHYSIOMED AIRPORT INC
Etobicoke, ON
- From $37 CAD / hour
- Full-time
- On-site
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TU
Research Assistant/ Technician 2
The University of British Columbia
Vancouver, BC
- $4,597.8 to $5,469.59 CAD / month
- Full-time
Non Union Salaried - Research Assistant /Technician 2
Added 2 hours ago
VH
Medical Office Assistant
Verismo Health
Kingston, ON
- Full-time
…ecosystem across Ontario.Role Description The Medical Office Assistant role is a full-time, on-site position based in Kingston, ON. This role supports day-to-day clinic operations by…
Added 2 hours ago
TU
Administrative Coordinator
The University of British Columbia
Vancouver, BC
- $4,732 to $4,972 CAD / month
- Full-time
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and…
Added 2 hours ago
TU
Registration and Administration Associate
The University of British Columbia
Vancouver, BC
- $4,443 to $4,668 CAD / month
- Full-time
CUPE 2950 Salaried - Program Assistant 2 (Gr5)
Added 2 hours ago
TU
Operations and Facilities Assistant
The University of British Columbia
Vancouver, BC
- $4,582 to $4,816 CAD / month
- Full-time
As a key member of the UBC Sauder’s Resources and Operations team, the Operations and Facilities Assistant plays an important role in creating exceptional environments for the UBC Sauder…
Added 2 hours ago
CR
Licensed Real Estate Assistant
CoCalibrate Real Estate Solutions
Vancouver, BC
- Full-time
We are a top-producing real estate team seeking an exceptional full-time Licensed Assistant to provide dedicated administrative and transaction support. This is an ideal opportunity for…
Added 2 hours ago
IH
Medical Laboratory Assistant
Interior Health Authority
Kamloops, BC
- Full-time
Interior Health is seeking an experienced and dynamic Medical Laboratory Assistant to join our Medical Laboratory Department at Royal Inland Hospital in Kamloops, BC. If Medical Laboratory…
Added 2 hours ago
AF
Administrative Assistant
Alberta-Pacific Forest Industries Inc.
St. Albert, AB
- Part-time
Alberta-Pacific Forest Industries Inc. (Al-Pac) is seeking a Administrative Assistant to work out of our St. Albert location. The successful candidate will be responsible for providing…
Added 3 hours ago
UO
Research Assistant/ Technician 2
University of British Columbia
Vancouver, BC · UBCV | Life Sciences Centre (LSC)
- $4,597.8 to $5,469.59 CAD / month
- Full-time
Non Union Salaried - Research Assistant /Technician 2
Added 4 hours ago
S
Anesthesia Assistant BCWH
Sanya’k̓ula
Vancouver, BC
- Full-time
…Respiratory Therapy Professional Practice Leader; the Anesthesia Assistant performs clinical and technical duties related to anesthesia assistance such as testing, preparing and maintaining…
Added 4 hours ago
CO
Network and Infrastructure Manager
City of Victoria
Victoria, BC
- From $127,530.97 CAD / year
- Full-time
- Contract
- Hybrid
…direction. POSITION SUMMARY: Under the general direction of the Assistant Director, Information Technology, effectively manage the activities of the Network and Infrastructure Division…
Added 4 hours ago
MM
assistant manager - retail
Main Mini Mart
Vancouver, BC
- From $44.75 CAD / hour
- Full-time
- On-site
Study market research and trends to determine consumer demand, potential sales volumes and effect of competitors' operations on sales
Added 4 hours ago
VC
Nursing Unit Assistant (NUA)
Vancouver Coastal Health
Vancouver, BC
- $30.03 CAD / hour
- Temporary
Come work as a Nursing Unit Assistant with Vancouver Coastal Health (VCH) on the Orthopaedics & Trauma team at Vancouver General Hospital in Vancouver, BC! Apply now to join the team!
Added 4 hours ago
UO
Research Assistant II (Peace and Reconciliation Centre)
University of the Fraser Valley
Abbotsford, BC
- Full-time
The Research Assistant II works under the supervision of the Director, Peace and Reconciliation Centre (PARC), and supports community-engaged research, educational programming, knowledge…
Added 4 hours ago
US
Administrative Coordinator
UBC Sauder School of Business
Vancouver, BC
- $4,732 CAD / month
- Full-time
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and…
Added 4 hours ago
US
Recruitment and Admissions Assistant
UBC Sauder School of Business
Vancouver, BC
- $4,582 CAD / month
- Contract
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and…
Added 4 hours ago
Student Research Assistant, Centre for Energy and Environmental Sustainability (Casual)
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
As this is a Student Research Assistant position, prior working experience is not expected. A willingness to learn is required.

Resilience

Administrative Assistant

Mississauga, ON, Canada
CAN - ON - Mississauga - Meadowpine Blvd, Canada

Our target base pay hiring range for this position is $16.50 - $29.00 per hour. · Full-time

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Job details

Pay: Our target base pay hiring range for this position is $16.50 - $29.00 per hour.
Job type: Full-time
Posting language: English
Posted: Oct 5, 2026

Original job description

A career at Resilience is more than just a job – it’s an opportunity to change the future.

Resilience is a technology-focused biomanufacturing company that’s changing the way medicine is made. We’re building a sustainable network of high-tech, end-to-end manufacturing solutions to better withstand disruptive events, serve scientific discovery, and reach those in need.

For more information, please visit www.resilience.com

Provides day-to-day administrative and clerical support to site leadership and staff at the RBI site, working under the direction of the Site Leader. Serves as the site's point of coordination for scheduling, internal communications, visitor and audit support, and office operations. Manages these areas within established processes, drawing on site staff and other functions to balance multiple priorities, and confers with the Site Leader to confirm recommendations on non-routine matters. The role calls for accuracy, reliability, discretion, and a service-oriented approach with employees, executives, auditors, and guests.

Job Responsibilities

Meeting, Event & Visitor Coordination

Schedule meetings for the site leader and maintain site meeting-room and staff-event calendars, including bookings for client visits, audits, inspections, and standing leadership meetings; resolve booking conflicts and escalate competing priorities to the Site Leader.
Coordinate the weekly senior leadership team meeting and quarterly all-hands meetings, including preparing agendas, room set-up, and audio-visual and presentation support for in-person and remote attendees.
Coordinate logistics for corporate visits, audits, and site events, including visitor pre-registration, parking, agenda preparation, catering, and ground transportation.

Internal Communications

Draft and distribute all-staff emails and the quarterly site newsletter, confirming content with the Site Leader before release.
Update digital-display presentations and maintain the employee communication board with current notices, event photos, and monthly features.

Office Administration & Facilities Support

Create and edit presentations, documents, and spreadsheets for site leadership and departments as requested.
Order and issue office supplies and monitor stock levels.
Hold and maintain master and cabinet keys for executive offices, boardrooms, and storage areas.
Maintain the site lost-and-found log, arrange flag displays on scheduled dates, and place approved orders for business cards, printing, and event materials.

Mail, Records & Onboarding:

Process incoming and outgoing mail, courier packages, and shipments, notifying recipients and arranging local, domestic, and international pickups.
Compile monthly expense reports and vendor invoices for approval and maintain related records.
Coordinate new-hire onboarding sessions and prepare onboarding materials.

Experience & Education

Minimum Qualifications

Prior administrative, reception, or office support experience, including scheduling and meeting or event support.
Proficiency with standard office productivity tools (email, calendaring, documents, spreadsheets, and presentations) and willingness to learn new tools, including AI productivity tools.
Basic experience with expense reporting and invoice processing.
Reliable, consistent on-site presence.

Skills & Competencies

Organizational skills, with the ability to track multiple tasks and meet deadlines.
Clear, professional written and verbal communication.
Discretion with confidential information and accuracy in scheduling, documentation, and records.
Service orientation and diplomacy with employees, executives, auditors, and external guests.
Sound judgment in handling day-to-day matters within own area, conferring with the Site Leader to confirm recommendations on non-routine issues.
Collaborative approach, including support for cross-functional teams and social committee activities.

Preferred Requirements

Post-secondary education in business or office administration, or an equivalent combination of education and experience.
Two or more years of administrative, reception, or office support experience.
Working knowledge of Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint).
Familiarity with visitor-management, human-resources, or document-management systems.
Prior office support experience in a life sciences, biotech, or similarly regulated industry.

Physical & Work Environment Requirements

Professional office environment with prolonged periods of computer and phone use.
On-site role based at the site during standard business hours, with occasional flexibility for early or late meetings, audits, and client visits.
Regular movement throughout the facility and occasional standing, bending, and lifting or carrying materials up to 9 kg (20 lb).
Work volume fluctuates with the audit, client-visit, and event calendar.

Work Schedule

8:30am-5:00pm
The work schedule listed reflects the employee’s expected schedule at the time of hire. The Company reserves the right to modify work schedules at any time, with or without notice, based on business needs, operational requirements, or other considerations. Nothing in this description creates a guarantee of specific hours, days, or shift assignments.

Resilience Biotechnologies Inc. (RESILIENCE), is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Requests for accommodation can be made at any stage of the recruitment process. Applicants are asked to make their needs/requirements known to Human Resources.

Resilience offers employees a robust total rewards program including an annual cash bonus program, a RRSP/DPSP with a generous company match, a very competitive healthcare, dentalcare, vision care, life, LTD, and AD&D benefits package, fertility healthcare and family-forming benefits, paid vacation, paid holidays, pregnancy and parental leave top-up plan, tuition reimbursement, and employee referral program. Our target base pay hiring range for this position is $16.50 - $29.00 per hour. Actual base pay is dependent upon a number of factors, including but not limited to, the candidate’s geographical location, relevant experience, qualifications, skills and knowledge. Excited about Resilience? We encourage you to apply and start a conversation with one of our recruiters.

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More about this job

Responsibilities

The Administrative Assistant provides daily clerical and operational support to site leadership, including managing schedules, visitor coordination, and internal communications. They are responsible for maintaining office supplies, processing expenses, and assisting with new-hire onboarding and site events.

Requirements

Candidates should have prior administrative or office support experience and proficiency with standard office productivity tools like Microsoft 365. A post-secondary education in business or office administration is preferred, along with the ability to handle confidential information with discretion.

Skills

Administrative support
Scheduling
Meeting coordination
Event planning
Internal communications
Office operations
Expense reporting
Invoice processing
Microsoft 365
Document management
Data entry
Clerical support
Visitor management
Onboarding coordination
Communication skills
Organizational skills

Benefits

Annual cash bonus program
RRSP/DPSP with company match
Healthcare
Dentalcare
Vision care
Life insurance
Long-term disability
AD&D insurance
Fertility healthcare
Family-forming benefits
Paid vacation
Paid holidays
Pregnancy and parental leave top-up plan
Tuition reimbursement
Employee referral program

Visa sponsorship

Not detected in the job text

Keywords

Biomanufacturing
Administrative Assistant
Office Administration
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Expense Reporting
Invoice Processing
Onboarding
Internal Communications
Visitor Management
Biotech
Life Sciences
Clerical Support
Scheduling
Event Coordination
Records Management
Facility Support
AODA
Professional Office Environment

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