Senior Information Management Analyst

Our client in the public sector is seeking a Senior Information Management Analyst to support the continued evolution of its enterprise Information Management (IM) program. The consultant will provide senior-level expertise across information governance, stewardship, lifecycle management, policy, information sharing, risk and compliance.

Location: Hybrid 3 - 4d/week in office (Ottawa)

Duration: 6 months to start

Key Responsibilities

• Conduct current-state assessments, stakeholder interviews, workshops, requirements analysis and gap assessments.
• Develop and coordinate Information Sharing Agreements between internal and external parties.
• Develop and enhance IM policies, standards, procedures, guidelines, protocols, templates and operational tools.
• Support information governance and stewardship models, including roles, accountabilities and decision rights.
• Define requirements across the information lifecycle, including creation, classification, access, sharing, retention, disposition, preservation, transfer and archiving.
• Support business and technology teams with IM artifacts including Statements of Sensitivity, Privacy Impact Assessments, Information Sharing Agreements and information/risk assessments.
• Identify information risks, compliance gaps and dependencies and recommend practical mitigation strategies.
• Develop retention and disposition processes, schedules, controls and supporting guidance.
• Assess IM requirements for Microsoft 365, SharePoint Online, collaboration environments, portals and business applications.
• Define information architecture, metadata, classification, access, search, retention and governance requirements.
• Develop risk registers, compliance measures, KPIs and maturity measures.
• Facilitate workshops with business, IM, privacy, security, legal and technology stakeholders.
• Prepare executive briefings, options analyses, presentations, roadmaps and implementation plans.
• Support communications, training, awareness and adoption activities.

Requirements

• 10+ years of experience in information management, records management, information analysis, business analysis or a closely related discipline.
• Demonstrated experience developing and implementing IM governance, policies, standards, procedures and operational guidance within a complex organization.
• Demonstrated experience developing Information Sharing Agreements between organizations or parties.
• Strong knowledge of the complete information lifecycle, including classification, access, retention, disposition, preservation, transfer and archiving.
• Experience conducting current/future-state analysis, requirements gathering, gap analysis and risk assessments.
• Experience with Microsoft 365 and SharePoint Online in an information management/governance context.
• Experience working across IM, privacy, security, legal, compliance, business and technology teams.
• Strong stakeholder facilitation skills, including experience working with senior management.
• Experience producing executive briefings, analytical reports, roadmaps, presentations, templates and implementation tools.
• Excellent written and verbal communication skills.

Preferred / Asset Qualifications

• Experience within government, broader public sector, regulated or security-sensitive organizations.
• Experience implementing information stewardship or data governance models.
• Experience developing retention schedules, disposition processes or archival transfer arrangements.
• Experience conducting privacy, security, information risk or compliance assessments.
• Experience preparing or contributing to Privacy Impact Assessments (PIAs) and Statements of Sensitivity.
• Professional certification or graduate education in Information Management, Records Management, Archival Studies, Library & Information Science, Business Analysis, Data Governance or a related field.
• Bilingual English/French capability.