Office administrator jobs in Canada

Find office administrator jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Sep 18, 2026

Hiring at a glance

View jobs

Open jobs: 600
Employers: 464

Advertised starting pay

Average starting payCAD / year: $58,137Across 57 listings
Average starting payCAD / hour: $23.45Across 25 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%1 listing
Hybrid: 10%57 listings
On-site: 90%542 listings

Employers hiring include 123Dentist (13), Edward Jones (7), Pearson (7).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office administrator jobs in Canada

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Union Liaison Officer
Community Savings Credit Union
Burnaby, BC
Full-time
Box Office Manager
Lahal Management LP
Richmond, BC
$54,000 to $70,000 CAD / year
Full-time
Under the general direction of the Manager, Show Theatre Production, the Manager, Box Office provides strategic leadership and hands‑on operational oversight for all ticketing, box office,…
Field/Office Coordinator - MEC Transportation (Canada)
Kiewit
Ottawa, ON · Toronto, ON
Mass Electric Transportation, a subsidiary of Kiewit Corporation, is looking for entry level field/office engineers! Mass Electric Construction Co. is a subsidiary of Kiewit Corporation,…
Office Manager / Accounts
Concept2
Kingston, ON
Full-time
Concept2, a market-leading manufacturer of indoor fitness equipment and composite racing oars, is seeking a motivated Office Manager for our Canadian subsidiary in Kingston, Ontario.
Office Manager
J.D. Irving, Limited
Lower Sackville, NS
Full-time
Office Managers keep the branch running. They are responsible for administration of expenses, receiving and inventory. They play a key role in training and motivating Employees.
Administrative Coordinator - Mississauga
Raffi Jewellers Yorkdale Inc
Mississauga, ON
Full-time
Executive Assistant & Office Manager
Uptime Industrial Inc.
Surrey, BC
$55,000 to $65,000 CAD / year
Office Manager
Kitchenuhmaykoosib Inninuwug Dibenjikewin Onaakonikewin (KIDO)
Big Trout Lake, ON
Full-time
Administrative Coordinator - Finance
Retirement Concepts
Parksville, BC
$50,000 to $60,000 CAD / year
Temporary
Office Manager - JOEY Shipyards
JOEY Restaurants
Vancouver, BC
As an Office Team Member at JOEY, you will play a
Integrated Systems Testing Coordinator
INVIRO Engineered Systems Ltd.
Toronto, ON · Scarborough, ON
Full-time
At INVIRO, we pride ourselves on fostering a supportive work environment. Our office
Reception and Office Coordinator
Antec Controls
Winnipeg, MB
Full-time
Administrative Coordinator
Government of Alberta
Edmonton, AB
NOC 13100 - Administrative officers
GreenTech Resources Worldwide Canada
Lloydminster, SK
Full-time
Provide administrative support to ensure smooth office operations and efficient service delivery. Coordinate schedules, prepare reports, and maintain records while liaising with staff and…
Reception & Office Administrator
Ottawa Senators
Ottawa, ON · Kanata, Ontario
Part-time
As the first face our visitors see, the Receptionist & Office Administrator sets the tone for the energy and excitement at the Canadian Tire Centre. This role plays a vital part in ensuring…
Test Administrator
Pearson
Calgary, AB
Part-time
Dental Receptionist/Dental Office Administrator
Dr. Seema Steffens Family and Cosmetic Dentistry
Mississauga, Ontario
Full-time
About Us: Dr. Seema Steffens’ Dental Office is an established, reputable, and patient-focused dental practice committed to delivering the highest quality dental care in a warm and welcoming…
Office Manager
Zeidler Architecture
Calgary, Alberta
Full-time
Coordonnateur(trice) administratif(tive) de crédit/projet junior / Junior Project Administrative Credit Coordinator
Wolseley Group
Laval, QC
Full-time
Office Administrator
Telescope Recruitment
Vaughan, Ontario
$50,000 to $55,000 CAD / year
Full-time
We are seeking a highly organized, service-driven Office Administrator (Thornhill) to support daily operations across our Travel and Tours divisions.
Native Inmate Liaison Officer (NILO)-Elgin, Middlesex Detention Centre (EMDC)
Native Womens Centre
London, ON
Full-time
Job Title: Native Inmate Liaison Officer (NILO)-Elgin, Middlesex Detention Centre (EMDC)
Office Manager (Contract)
Cogir Senior Living
Winnipeg, MB · The Wellington
Full-time
Office Administrator
DWB Consulting Services Ltd
BC
$24 to $27 CAD / hour
Full-time
We’re looking for an outstanding individual to join our business services team. The office administrator is responsible for providing administrative support for all
Senior Administrative Coordinator (Professional Conduct)
Chartered Professional Accountants of BC
Vancouver, BC
$51,850 to $61,550 CAD / year
Full-time
Office Administrator
Dillon Consulting Limited
Toronto, ON
Full-time
Do you excel at building strong workplace connections, leading office operations, and keeping daily administrative tasks running seamlessly? Join our team as an Office Administrator in…

Retirement Concepts

Administrative Coordinator - Finance

Parksville, BC, Canada

Pay: $50,000 to $60,000 CAD / year
Job type: Temporary

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At a glance

Automatically prepared from the listing. Check the original description for the full requirements.

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Responsibilities

The role involves managing financial tasks such as accounts payable, bank reconciliations, and resident trust funds. Additionally, the coordinator provides administrative support, manages resident data in management systems, and handles reception duties.

Requirements

Candidates must have a high school diploma plus a formal Business Administration or Commerce program graduation and 2-3 years of related experience. Proficiency in Excel, Outlook, and a typing speed of at least 50 wpm is required, along with a clean criminal record check.

Experience

2 to 5 years

Education

high school
professional certificate

Working hours

40 hours per week

Work arrangement

On-site

Skills

Financial Management
Accounts Payable
Bank Reconciliation
Bookkeeping
Administrative Support
Data Entry
Microsoft Excel
Microsoft Outlook
Word Processing
Reception
Records Management
Communication Skills
Interpersonal Skills
Typing 50 Wpm
Leadership
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Financial Management
Accounts Payable
Bank Reconciliation
Electronic Funds Transfer
Petty Cash
Resident Trust Fund
Invoicing
Microsoft Excel
Microsoft Outlook
Resident Management System
Care Management System
Bookkeeping
Administrative Support
Payroll Support
Data Entry

Original job description

Location: Stanford Seniors Village (Parksville, BC)

Position: Full-Time Temporary (3-6 months)

About Us

At West Coast Seniors Housing Management, we see our communities as a family and we are equally committed to our residents and our staff. We provide an engaging work environment and treat each other with respect and dignity. We invest in the growth and development of our teams to actively participate in the creation of memories and moments that matter to our residents.

Summary Of Position

Reporting to the General Manager and/or designate, the Administrative Coordinator may provide confidential administrative support to the General Manager and other members of the management team.Central responsibilities include Financial Management (may include trust account maintenance), Reception (either full time or coverage for breaks), and entering Admission, Discharge & Transfer data into theResident Management System (RMS), and Care Management System (CMS). An ability to communicate effectively with staff, residents and their families is essential.This position may also require a good working knowledge of the facility Collective Agreement(s) to ensure Articles are adhered to, including: scheduling, leave of absences, seniority, vacancy postings, overtime, shift premiums and sick time allowance.

Responsibilities

Include but not limited to:

Be an engaged collaborative team player, developing and maintaining professional relationships that support and strengthen the organizational culture and purpose.

Financial Management

Perform a variety of duties related to the financial management of the organization such as preparation of financial reports, coding all accounts payable invoices, monthly bank reconciliation, and collections of past due accounts.
Set up Electronic Funds Transfer (EFT), discharge resident refunds, invoicing to third parties (i.e. MHR, DVA, Health Authorities, BC Housing) and annual resident income tax statements.
Process deposits and complete daily bank runs (if applicable).
Maintain the petty cash fund by performing duties such as maintaining records of transactions, requesting additional money as required and completing related reports.
Participate in maintaining the Resident Trust Fund by performing duties such as receiving requests, recording transactions, maintaining ledger accounts, advising resident/families when additional funds are required and reconcile trust account monthly.
Report monthly financial reconciliations to Head Office (if applicable).
Process all payables related items to include supplier invoices, purchase orders and receiving reports (if applicable). Processing payables includes: attach payables processing form to invoice ensuring correct coding and distribution of charges. GM to authorize all invoices prior to submittal to Head Office.

Administration

Produce a variety of confidential documents for the General Manager and management team members including correspondence, memos, reports, minutes, budget statements and meeting agendas using a range of word processing and spreadsheet software packages (if applicable).
Design and maintain records, files and distribution systems for correspondence, reports and minutes within the Administration area.Maintains resident records and storage of terminated records.
Complete forms as needed for the Health Authority and Stats Canada.
Performs a variety of duties related to the staffing for the facility including maintaining timekeeping records for staff for payroll purposes, as well as, maintaining related records such as staff names, addresses, phone numbers and availability for work.
Answers the telephone, greets and screens both callers and visitors, responds to requests by providing information directly or directing inquiries to appropriate individuals within the organization (if applicable).
Receive and process all incoming and outgoing mail and screens for appropriate distribution within the organization.Prioritizes items for immediate action (if applicable).
Produce purchase order ensuring a copy of both the purchase order and the receiving report is attached to the invoice. Submit to Head Office A/P dept. on a weekly basis for processing. File all invoices and documentation once returned from A/P dept (if applicable).
Maintain stock of office supplies and materials for organization through review of stock on hand, and completion and forwarding of purchase orders to suppliers, working within budget constraints.Receives and verifies supplies and investigates and resolves any discrepancies (if applicable).
Supervision of Reception staff (if applicable).
Management of Admit, Transfer and Discharge information on all residents in CMS on a timely basis.
Maintenance of resident contact information in RMS.
Performs RMS maintenance of residents accounts (admissions and discharges), and admission agreements.
Run “Occupancy”, “Assessments Due”, and other CMS Reports as requested by the GM or DOC.
Other CMS related duties as assigned by the GM, which may include adding the photo of each new resident.

Qualifications

Grade 12 plus graduation from a formal Business Administration or Commerce program.
Knowledge of basic accounting procedures, reconciliation and bookkeeping.
Minimum of two to three years recent related experience.
Demonstrated ability to type a minimum of 50 wpm.Proficient in the use of varied word processing and spreadsheet software packages.Proficient on Excel and Outlook.
All successful applicants must pass the vulnerable sector Criminal Record Check applicable to Provincial guidelines.

Skills And Abilities

Good communication skills and the ability to write and speak English.
Good interpersonal skills and ability to effectively interact with the various individuals involved in providing holistic care in a flexible resident focused environment.
Ability to work effectively with multiple critical timelines. Strong leadership qualities, including managing performance management of team and building and maintaining trust with staff, residents/tenants and external business contacts.

West Coast Seniors Housing Management

is an equal opportunity employer.

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