Provide comprehensive administrative support to the CFO and leadership team, including calendar management, travel arrangements, and document preparation. Coordinate office operations, event planning, and support the logistics of an upcoming office relocation project.

Requirements

Requires 3+ years of experience in an executive or senior administrative role, preferably within the logistics or supply chain industry. Candidates must be proficient in Microsoft Office and possess strong organizational, communication, and problem-solving skills.

Experience

2 to 5 years

Working hours

40 hours per week

Job type

Part-time
Contract

Work arrangement

On-site

Days in the office

Skills

Administrative support
Calendar management
Travel coordination
Document preparation
Meeting logistics
Expense reporting
Invoice processing
Office administration
Event planning
Project coordination
Microsoft Office Suite
Time management
Communication skills
Problem-solving
Confidentiality
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
CFO Support
Calendar Management
Travel Coordination
Logistics
Supply Chain
Freight Forwarding
Microsoft Office
Outlook
Word
Excel
PowerPoint
Teams
Expense Reporting
Invoice Processing
Event Planning
Office Relocation
Project Coordination
Corporate Environment
Time Management
Communication
Confidentiality
Vendor Management
Contract Management
Meeting Minutes
Business Operations
Stakeholder Management
Office Supplies
Facility Maintenance

Original job description

What You Can Expect:

Provide confidential administrative support to the CFO and Canadian Leadership Team.
Manage complex calendars, schedule meetings, and coordinate appointments across multiple stakeholders.
Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
Prepare and edit correspondence, reports, presentations, meeting agendas, and other business documents.
Coordinate leadership meetings, including meeting logistics, minutes, and follow-up on action items.
Maintain organized electronic and physical filing systems while handling sensitive and confidential information with discretion.
Support expense reporting, invoice processing, and other administrative finance-related tasks as required.
Act as the primary contact for office administration matters, including coordinating with the building landlord, office vendors, and service providers.
Assist with office moves, maintenance requests, office supplies, and general workplace coordination.
Support special projects and provide administrative assistance to the Regional Shared Services team as needed.
Collaborate with internal departments and external partners to ensure efficient business operations.
Plan and organize internal and external company events, parties, and offsite meetings.
Manage event budgets, track expenses, and handle vendor contracts.
Send invitations, track RSVPs, and coordinate guest lists or seating.
Handle venue selection, food catering, and audio-visual equipment setup.
Oversee event timelines on the day of the event to ensure smooth operations.
Support the planning and coordination of an upcoming office relocation and construction project.
Coordinate with contractors, vendors, building representatives, and internal stakeholders to help keep the project on schedule.

What You Bring:

3+ years of experience supporting senior executives, preferably within a corporate environment.
Previous experience as an Executive Assistant, Senior Administrative Assistant, or similar role.
Experience in the transportation, freight forwarding, logistics, supply chain, or related industry is considered an asset.
Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
Exceptional attention to detail and ability to handle confidential information with professionalism and discretion.
Excellent verbal and written communication skills.
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
Demonstrated ability to work independently while supporting multiple stakeholders.
Strong problem-solving skills with a proactive, customer-focused approach.
Flexibility to work 3 days per week (Monday-Wednesday) during a 12-month contract, with occasional additional hours as business needs require.
Ability to commute to our Mississauga head office for 3 designated days per week.
This position requires regular work from our two Mississauga office locations.

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Details last changed Sep 16, 2026. About these details

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