Jobs in Canada

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Added 14 mins ago
TU
Salaried – Non-union Research Assistant/Technician 3
The University of British Columbia
Vancouver, BC
- $4,845.17 to $5,713.66 CAD / month
- Full-time
…hire a full-time Research Assistant/ Technician 3 to provide support in the Teaching Laboratories for the Biochemistry (BIOC) undergraduate program. The anticipated start date is January 4,…
Added 14 mins ago
W
Maintenance Planner
Weyerhaeuser
Edson, AB
- Full-time
Candidate must possess the ability to interact effectively with all levels of personnel, both hourly and management
Added 14 mins ago
W
HR Business Partner
Weyerhaeuser
Grande Prairie, AB
- Full-time
Must have strong computer skills and proficient with HRIS systems
Added 14 mins ago
W
Health Policy Advisor
WelcometoSSM
ON · Algoma, ON
- Full-time
As part of the Foundations and Strategic Support Team (FASST) at APH, the HPA will support agency-wide objectives within the Effective Public Health Practice Standard of the Ontario Public…
Added 14 mins ago
LE
Technician (Full Time)
Laczko Equity Group Inc.
Leamington, ON
- $18.75 CAD / hour
- Full-time
training program, you will learn to change oil, check and refill fluids, rotate tires, test and replace batteries, inspect
Added 14 mins ago
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Outside Golf Services - Georgetown Golf Club
ClubLink
Georgetown, ON
- Full-time
Must have very good time management and organizational skills
Added 14 mins ago
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Safety Coordinator
Weyerhaeuser
Delta, BC
- Full-time
Support environmental compliance activities, including site inspections and program reviews.
Added 14 mins ago
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Marine Conservation & Environmental Educator
GoodWork.ca
Gibsons, BC
- Full-time
This position is partially funded through a student work placement program, and as such, applicants must be currently enrolled in a Canadian university. It is ideal for a co-op student but…
Added 14 mins ago
TH
Associé(e) aux ventes des bois et matériaux (temps partiel)
The Home Depot Canada
Saint-Bruno-de-Montarville, QC · St-Bruno-de-Montarville, QC
- Part-time
Using empowerment program when necessary to satisfy customers
Added 14 mins ago
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Field Supervisor
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Vancouver, BC · Greater Vancouver Metropolitan Area
- Part-time
Assist with projects and other operations as needed, including occasional weekend or evening shifts
Added 14 mins ago
GN
Vice President, Academic
GUS North America
Vancouver, BC
- Full-time
…University Canada West's (“UCW”) overall academic mission. They support student-centric, collaborative teamwork on all UCW campuses, in all delivery modes, domestically and internationally.…
Added 14 mins ago
TS
Direct Care Worker - Casual
The Salvation Army in Canada
Vancouver, BC
- Part-time
…necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging…
Added 14 mins ago
F
AI + Policy Research & Compliance Fellow
FairwAI
Remote, Canada
- Remote
…applied work in algorithmic bias, fairness in clinical decision support, and AI safety for vulnerable populations. He holds an M.S. in Artificial Intelligence from Carnegie Mellon…
Added 14 mins ago
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Promotes the website, store CRM, loyalty program and marketing initiatives/events in place.
Added 14 mins ago
Crew Member - Tim Hortons King City ONroute
Careers at ONroute
Vaughan, ON · King City, ON
ONroute is recognized under the Temporary Foreign Worker Program’s Recognized Employer Pilot (REP)
Added 14 mins ago
Trade - Paint Shop
I M P Group International Inc.
Abbotsford, BC
Must be eligible to meet requirements for Canadian Controlled Goods Program (CGP), U.S. International Traffic in Arms Regulations (ITAR) and Canadian Government Security Clearances.
Added 29 mins ago
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Maintenance Manager
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ON · Kenora, ON
- Full-time
Willingness to support a 24/7 operating environment, which may include weekend and holiday support as conditions require
Added 29 mins ago
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Operations Forester
Weyerhaeuser
ON · Kenora, ON
- Full-time
Compensation: This role is eligible for our annual merit-increase program, and we are targeting a salary range of $84,688 - $121,681 based on your level of skills, qualifications and…
Added 29 mins ago
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Electrical and Instrumentation Supervisor - Kenora, ON
Weyerhaeuser
ON · Kenora, ON
- Full-time
Using computer-based programs to support effective prioritization of maintenance requests, manage maintenance inventory, and assign maintenance resources.
Added 29 mins ago
QF
Manager, Reporting and Analysis
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Toronto, ON
- Full-time
…comprehensive benefits plan and a competitive incentive (bonus) program for Full-Time Permanent…
Added 29 mins ago
Customer Marketing Coordinator
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The Customer Marketing Coordinator will support the development of best-in-class retail programs and all supporting materials that bring Campari Canada’s portfolio of brands to life at the…
Added 29 mins ago
Principal Project Manager/Key Account Lead
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…perspectives as much as experience. Let’s explore how we can support your growth and help you take the next step in your career, while contributing to an exciting new chapter for Mott…
Added 29 mins ago
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Mobile Client Service Representative - Edm West Pointe Advisory Ctr
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…out in the Partnership Accreditation in Indigenous Relations program created by the Canadian Council for Aboriginal…
Added 29 mins ago
SC
test only - do not apply - bc,ca
Starbucks Coffee Company
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- Full-time
…eligible partners in this role may participate in our bonus program, designed to recognize contributions and impact in addition to annual bean stock…
Added 29 mins ago
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coach de café, Québec, Canada
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- Full-time
Support talent and manage a team: Mobilize the heart and mind of your team members and develop the skills of its members so that they can achieve the best of themselves, as individuals and…

RI-MUHC | Research Institute of the MUHC | #rimuhc

Executive Assistant

Montreal, QC, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 29, 2026
Posting language: English
Posted: Oct 31, 2026

Original job description

Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research? Right here in Montreal! At the Research Institute of the McGill University Health Centre (RI-MUHC), you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and make a difference!

Job Description

RESEARCH INSTITUTE OF THE MUHC

The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal, Quebec, the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé (FRQS).

Position Summary

Department / Research Program: Child Health and Human Development

Under the direct supervision of the Director of Operations, the incumbent provides administrative support to the CHILD-BRIGHT Network Central Office, committees, working groups, and leadership.

This one-year maternity leave replacement supports the Network's day-to-day administration, including meeting coordination, communications, documentation management, operational follow-up, and occasional support for reports, presentations, events, and travel.

The role also provides defined administrative support for implementation science-related research projects, working in support of the Implementation Science Postdoctoral Fellow and program leadership. It does not require implementation science expertise, project management training, or independent research responsibilities.

General Duties

Central Office Administration

Coordinates meetings at the network, committee, and leadership levels, including scheduling, agenda preparation, supporting materials, meeting logistics, and follow-up activities.
Uses AI-assisted tools to support meeting summaries and action tracking, and reviews AI-generated materials for completeness, accuracy, appropriate tone, and required follow-up.
Manages incoming and outgoing administrative communications, including emails, correspondence, and routine inquiries.
Exercises sound judgement within established processes and appropriately escalates complex, confidential, or time-sensitive administrative matters.
Provides administrative and coordination support for network-wide initiatives, committees, and activities, including logistical and documentation support as required.
Acts as a first point of contact and liaises with Network members, partners, community members, external organizations, and RI-MUHC administrative offices.
Supports the navigation and application of RI-MUHC administrative processes, procedures, and policies.
Drafts, formats, and manages correspondence, meeting materials, and other operational documents, including confidential and sensitive administrative information, assists occasionally with reports and presentations.
Compiles and organizes information from various sources for summaries, background materials, and administrative follow-up.
Maintains and organizes Network documentation, records, filing systems, and shared digital workspaces.
Assists occasionally with travel arrangements, event logistics, and meeting accommodations.
Tracks deadlines, commitments, action items, and administrative follow-up activities.
Assists with routine technology and software issues and coordinates additional support when required.
Works with Microsoft 365, collaboration platforms, and AI-assisted workplace tools to improve administrative efficiency, information organization, and document quality.
Assists with identifying and implementing practical administrative and operational process improvements.
Performs other related administrative duties as assigned.

Implementation Science Program Support

In Support Of The Network's Implementation Science Activities, And Working With The Implementation Science Postdoctoral Fellow And Program Leadership, The Incumbent

Coordinates logistics for implementation science-related program and working meetings, including scheduling, agenda preparation, supporting materials, and follow-up activities.
Maintains project records, documentation, contact lists, and shared resources related to implementation science activities and research projects.
Assists with the collection, organization, and tracking of project updates, reporting information, and routine communications.
Assists with the collection and organization of information required for project updates, implementation planning activities, annual reporting, and routine documentation requirements.
Supports implementation science project teams and program leadership through administrative coordination and follow-up activities.
Provides administrative support that contributes to continuity during staff leaves and program transitions.

Standards of performance

Excellent organizational, interpersonal, and communication skills.
Demonstrated ability to manage multiple responsibilities, deadlines, and competing priorities in a dynamic environment.
Strong attention to detail and commitment to accuracy.
Ability to exercise discretion, maintain confidentiality, and demonstrate sound judgement.
Ability to work independently and collaboratively with diverse colleagues and partners.
Experience coordinating meetings, committees, events, or multi-partner activities.
Experience maintaining records, tracking action items, and supporting reporting activities.
Strong proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
Comfort learning and using collaboration software and AI-assisted workplace tools to support administrative efficiency, document management, meeting coordination, and information organization.
Experience in healthcare, research, academic, non-profit, or network-based environments is considered an asset.

Website of the organization

https://rimuhc.ca/en

Education / Experience

Education: Diplome of College Studies (DEC)

Field of Study: Administration, Business Administration, Communications, Public Administration, Health Administration

Other education considered an asset for this position: A bachelor's degree or equivalent combination of education and relevant experience.

Work Experience: Minimum of five (5) years of related administrative experience.

Required Skills

This position requires an advanced knowledge of written French.
An intermediate knowledge of oral and written English is required, as the position requires regular contact, as well as processing specific information, with researchers or international students who are exclusively proficient in English.

Additional information

Status: Temporary, full time (35-hour workweek)

Pay Scale: Commensurate with education and experience

Work Shift: Monday to Friday 9:00am to 5:00pm

Work Site: 5252 de Maisonneuve Blvd.

☒ This position offers the possibility of a hybrid work arrangement (on-site and remote).

Additional Specifications

One-year maternity leave replacement contract.
Flexible work arrangements may be considered, subject to RI-MUHC policies and operational requirements.
Occasional in-person participation in meetings, events, or administrative activities in Montreal may be requested where practical. The Network welcomes applications from strong candidates regardless of location.
Work is generally carried out during regular business hours, with flexibility based on operational needs.
Compensation will be commensurate with education and experience and confirmed through the RI-MUHC classification process.

***If you wish to include a cover letter, please attach it with your resume in one document. ***

Why work with us?

4-week vacation, 5th week after 5 years,
Bank of 12 paid days (personal days and days for sickness or family obligations),
13 paid statutory holidays,
Modular group insurance plan (including gender affirmation coverage),
Telemedicine,
RREGOP (defined benefit government pension plan),
Training and professional development opportunities,
Child Care Centres,
Corporate Discounts (OPUS + Perkopolis),
Competitive monthly parking rate,
Employee Assistance Program,
Recognition Program,
Flex work options and much more!

https://rimuhc.ca/careers

To learn more about our benefits, please visit http://rimuhc.ca/en/compensation-and-benefits

THIS IS NOT A HOSPITAL POSITION.

Equal Opportunity Employment Program

The Research Institute of the McGill University Health Centre hires on the basis of merit and is strongly committed to equity, diversity and inclusion within its community. We welcome applications from all qualified candidates who self-identify as members of racialized groups/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and 2SLGBTQIA+ persons. We also welcome candidates with the skills and knowledge to productively engage with diverse communities. Persons with disabilities who anticipate needing accommodations for any part of the application process may confidentially contact, research.talent@muhc.mcgill.ca

Apply on LinkedIn About employer

More about this job

Responsibilities

Provides administrative and coordination support to the CHILD-BRIGHT Network Central Office, including meetings, communications, documentation, operational follow-up, and occasional travel, event, report, and presentation support. Also coordinates administrative logistics and maintains records and updates for implementation science activities and research projects, in support of the postdoctoral fellow and program leadership.

Requirements

Requires a college diploma in administration or a related field, or an equivalent combination of education and relevant experience, and at least five years of related administrative experience. Candidates need advanced written French, intermediate written and oral English, strong organizational and communication skills, and proficiency with Microsoft 365; experience in research, healthcare, academic, nonprofit, or network settings is an asset.

Skills

Administrative Coordination
Meeting Coordination
Written Communication
Organizational Skills
Interpersonal Skills
Time Management
Attention to Detail
Confidentiality
Sound Judgment
Records Management
Action Item Tracking
Reporting Support
Microsoft 365
SharePoint
AI-Assisted Workplace Tools
Event Coordination

Benefits

Four Weeks of Vacation
Paid Personal, Sick, and Family Days
Paid Statutory Holidays
Modular Group Insurance
Gender Affirmation Coverage
Telemedicine
Defined Benefit Pension Plan
Training and Professional Development
Child Care Centres
Corporate Discounts
Employee Assistance Program
Recognition Program
Flexible Work Options

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Executive Assistance
Meeting Coordination
Committee Coordination
Communications
Correspondence
Documentation Management
Records Management
Action Tracking
Operational Follow-Up
Reporting
Presentation Preparation
Event Logistics
Travel Arrangements
Microsoft 365
Outlook
Microsoft Teams
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
SharePoint
Collaboration Platforms
AI-Assisted Tools
Implementation Science
Research Projects
Confidential Information
Process Improvement
Biomedical Research
Healthcare
French

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Work requirements

Jobs in Canada