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Added 1 min ago
SH
Health Care Aide
Shared Health-Soins Communs
Dauphin, MB
- Full-time
The Health Care Aide provides direct client care and environmental support within established standards of care, policies and procedures. The Health Care Aide functions in meeting the…
Added 1 min ago
IT
Optician
IRIS The Visual Group
Oshawa, ON
- Full-time
Maintain accurate records and support administrative flow of the clinic.
Added 1 min ago
IR
Home Care Attendant
Interlake-Eastern Regional Health Authority
Gimli, MB
- Full-time
…personal and supportive care following the care plan, policies and program standards meeting identified needs to enable the clients to remain independent and safe in their homes for as long…
Added 1 min ago
SH
Driver - Mobile Primary Care Unit
Shared Health-Soins Communs
Dauphin, MB
- Full-time
Site: Prairie Mountain Health - Primary Health Care Program
Added 1 min ago
SH
Health Care Aide
Shared Health-Soins Communs
Rossburn, MB
- Full-time
The Health Care Aide provides direct client care and environmental support within established standards of care, policies and procedures. The Health Care Aide functions in meeting the…
Added 1 min ago
SH
Residential Care Worker
Shared Health-Soins Communs
Ste. Rose du Lac, MB
- Internship
Site: Prairie Mountain Health - Mental Health Program (includes Community and Crisis Services)
Added 1 min ago
SH
Licensed Practical Nurse
Shared Health-Soins Communs
Neepawa, MB
- Full-time
Department / Unit: Chemotherapy (Cancer Care Program)
Added 1 min ago
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Health Care Aide
Shared Health-Soins Communs
Glenboro, MB
- Full-time
The Health Care Aide provides direct client care and environmental support within established standards of care, policies and procedures. The Health Care Aide functions in meeting the…
Added 1 min ago
SH
Health Care Aide
Shared Health-Soins Communs
Rossburn, MB
- Full-time
The Health Care Aide provides direct client care and environmental support within established standards of care, policies and procedures. The Health Care Aide functions in meeting the…
Added 1 min ago
SH
Health Care Aide
Shared Health-Soins Communs
Rossburn, MB
- Full-time
The Health Care Aide provides direct client care and environmental support within established standards of care, policies and procedures. The Health Care Aide functions in meeting the…
Added 1 min ago
SH
Health Care Aide
Shared Health-Soins Communs
Rossburn, MB
- Full-time
The Health Care Aide provides direct client care and environmental support within established standards of care, policies and procedures. The Health Care Aide functions in meeting the…
Added 1 min ago
SH
Health Care Aide
Shared Health-Soins Communs
Rossburn, MB
- Full-time
The Health Care Aide provides direct client care and environmental support within established standards of care, policies and procedures. The Health Care Aide functions in meeting the…
Added 1 min ago
IR
Health Care Aide
Interlake-Eastern Regional Health Authority
Oakbank, MB
- Internship
Knowledge of Violence Prevention Program training and processes.
Added 1 min ago
IR
Uncertified Recreation Facilitator
Interlake-Eastern Regional Health Authority
Stonewall, MB
- Full-time
…working under the general direction of the Regional Recreation Program Manager while demonstrating a commitment to service excellence and continuous quality improvement and is responsible…
Added 1 min ago
IR
Home Care Attendant
Interlake-Eastern Regional Health Authority
Selkirk, MB
- Full-time
…personal and supportive care following the care plan, policies and program standards meeting identified needs to enable the clients to remain independent and safe in their homes for as long…
Added 1 min ago
TH
Food counter attendant
Tim Hortons Québec
Lake Cowichan, BC
- Full-time
Participates in a government or community program or initiative that supports persons with disabilities
Added 1 min ago
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Food counter attendant
Tim Hortons Québec
Duncan, BC
- Full-time
Participates in a government or community program or initiative that supports persons with disabilities
Added 1 min ago
RM
Medical Radiation Technologist
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
Orthopedic fracture clinics run multiple days per week, adding to the variety of patients seen · The schedule for this position is primarily night shifts; however, some day and/or evening shifts may be required, including weekends
Added 16 mins ago
TS
Class 1 Truck driver / Petroleum
The Seaboard Transport Group
Regina, SK
- Full-time
Minimum 2 years of verifiableClass 1 experience required
Added 16 mins ago
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M.L.T. Charge - Quality
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
To display this page you need a browser with JavaScript support.
Added 16 mins ago
TS
Lead Hand Mechanic
The Seaboard Transport Group
AB · Edmonton, AB
- Full-time
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our…
Added 16 mins ago
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Apprentice Mechanic
The Seaboard Transport Group
AB · Edmonton, AB
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Tuition Reimbursement Program– Helping you grow and excel in your career.
Added 16 mins ago
SH
Registered Nurse (N2) - Cardiac Surgery Inpatient Unit
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Current CRNM registration required · Annual BLS Level C Registration/Re-Registration is required
Added 16 mins ago
SH
Health Care Aide
Shared Health-Soins Communs
Virden, MB
- Full-time
The Health Care Aide provides direct client care and environmental support within established standards of care, policies and procedures. The Health Care Aide functions in meeting the…
Added 16 mins ago
SH
Health Care Aide
Shared Health-Soins Communs
Virden, MB
- Full-time
The Health Care Aide provides direct client care and environmental support within established standards of care, policies and procedures. The Health Care Aide functions in meeting the…

RI-MUHC | Research Institute of the MUHC | #rimuhc

Executive Assistant

Montreal, QC, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 1, 2026
Posting language: English
Posted: Nov 1, 2026

Original job description

Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research? Right here in Montreal! At the Research Institute of the McGill University Health Centre (RI-MUHC), you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and make a difference!

Job Description

RESEARCH INSTITUTE OF THE MUHC

The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal, Quebec, the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé (FRQS).

Position Summary

Department / Research Program: Child Health and Human Development

Under the direct supervision of the Director of Operations, the incumbent provides administrative support to the CHILD-BRIGHT Network Central Office, committees, working groups, and leadership.

This one-year maternity leave replacement supports the Network's day-to-day administration, including meeting coordination, communications, documentation management, operational follow-up, and occasional support for reports, presentations, events, and travel.

The role also provides defined administrative support for implementation science-related research projects, working in support of the Implementation Science Postdoctoral Fellow and program leadership. It does not require implementation science expertise, project management training, or independent research responsibilities.

General Duties

Central Office Administration

Coordinates meetings at the network, committee, and leadership levels, including scheduling, agenda preparation, supporting materials, meeting logistics, and follow-up activities.
Uses AI-assisted tools to support meeting summaries and action tracking, and reviews AI-generated materials for completeness, accuracy, appropriate tone, and required follow-up.
Manages incoming and outgoing administrative communications, including emails, correspondence, and routine inquiries.
Exercises sound judgement within established processes and appropriately escalates complex, confidential, or time-sensitive administrative matters.
Provides administrative and coordination support for network-wide initiatives, committees, and activities, including logistical and documentation support as required.
Acts as a first point of contact and liaises with Network members, partners, community members, external organizations, and RI-MUHC administrative offices.
Supports the navigation and application of RI-MUHC administrative processes, procedures, and policies.
Drafts, formats, and manages correspondence, meeting materials, and other operational documents, including confidential and sensitive administrative information, assists occasionally with reports and presentations.
Compiles and organizes information from various sources for summaries, background materials, and administrative follow-up.
Maintains and organizes Network documentation, records, filing systems, and shared digital workspaces.
Assists occasionally with travel arrangements, event logistics, and meeting accommodations.
Tracks deadlines, commitments, action items, and administrative follow-up activities.
Assists with routine technology and software issues and coordinates additional support when required.
Works with Microsoft 365, collaboration platforms, and AI-assisted workplace tools to improve administrative efficiency, information organization, and document quality.
Assists with identifying and implementing practical administrative and operational process improvements.
Performs other related administrative duties as assigned.

Implementation Science Program Support

In Support Of The Network's Implementation Science Activities, And Working With The Implementation Science Postdoctoral Fellow And Program Leadership, The Incumbent

Coordinates logistics for implementation science-related program and working meetings, including scheduling, agenda preparation, supporting materials, and follow-up activities.
Maintains project records, documentation, contact lists, and shared resources related to implementation science activities and research projects.
Assists with the collection, organization, and tracking of project updates, reporting information, and routine communications.
Assists with the collection and organization of information required for project updates, implementation planning activities, annual reporting, and routine documentation requirements.
Supports implementation science project teams and program leadership through administrative coordination and follow-up activities.
Provides administrative support that contributes to continuity during staff leaves and program transitions.

Standards of performance

Excellent organizational, interpersonal, and communication skills.
Demonstrated ability to manage multiple responsibilities, deadlines, and competing priorities in a dynamic environment.
Strong attention to detail and commitment to accuracy.
Ability to exercise discretion, maintain confidentiality, and demonstrate sound judgement.
Ability to work independently and collaboratively with diverse colleagues and partners.
Experience coordinating meetings, committees, events, or multi-partner activities.
Experience maintaining records, tracking action items, and supporting reporting activities.
Strong proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
Comfort learning and using collaboration software and AI-assisted workplace tools to support administrative efficiency, document management, meeting coordination, and information organization.
Experience in healthcare, research, academic, non-profit, or network-based environments is considered an asset.

Website of the organization

https://rimuhc.ca/en

Education / Experience

Education: Diplome of College Studies (DEC)

Field of Study: Administration, Business Administration, Communications, Public Administration, Health Administration

Other education considered an asset for this position: A bachelor's degree or equivalent combination of education and relevant experience.

Work Experience: Minimum of five (5) years of related administrative experience.

Required Skills

This position requires an advanced knowledge of written French.
An intermediate knowledge of oral and written English is required, as the position requires regular contact, as well as processing specific information, with researchers or international students who are exclusively proficient in English.

Additional information

Status: Temporary, full time (35-hour workweek)

Pay Scale: Commensurate with education and experience

Work Shift: Monday to Friday 9:00am to 5:00pm

Work Site: 5252 de Maisonneuve Blvd.

☒ This position offers the possibility of a hybrid work arrangement (on-site and remote).

Additional Specifications

One-year maternity leave replacement contract.
Flexible work arrangements may be considered, subject to RI-MUHC policies and operational requirements.
Occasional in-person participation in meetings, events, or administrative activities in Montreal may be requested where practical. The Network welcomes applications from strong candidates regardless of location.
Work is generally carried out during regular business hours, with flexibility based on operational needs.
Compensation will be commensurate with education and experience and confirmed through the RI-MUHC classification process.

***If you wish to include a cover letter, please attach it with your resume in one document. ***

Why work with us?

4-week vacation, 5th week after 5 years,
Bank of 12 paid days (personal days and days for sickness or family obligations),
13 paid statutory holidays,
Modular group insurance plan (including gender affirmation coverage),
Telemedicine,
RREGOP (defined benefit government pension plan),
Training and professional development opportunities,
Child Care Centres,
Corporate Discounts (OPUS + Perkopolis),
Competitive monthly parking rate,
Employee Assistance Program,
Recognition Program,
Flex work options and much more!

https://rimuhc.ca/careers

To learn more about our benefits, please visit http://rimuhc.ca/en/compensation-and-benefits

THIS IS NOT A HOSPITAL POSITION.

Equal Opportunity Employment Program

The Research Institute of the McGill University Health Centre hires on the basis of merit and is strongly committed to equity, diversity and inclusion within its community. We welcome applications from all qualified candidates who self-identify as members of racialized groups/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and 2SLGBTQIA+ persons. We also welcome candidates with the skills and knowledge to productively engage with diverse communities. Persons with disabilities who anticipate needing accommodations for any part of the application process may confidentially contact, research.talent@muhc.mcgill.ca

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More about this job

Responsibilities

Provides administrative and coordination support to the CHILD-BRIGHT Network Central Office, including meetings, communications, documentation, operational follow-up, and occasional reports, events, and travel. Also supports implementation science activities through meeting logistics, project records, information tracking, routine communications, and administrative follow-up.

Requirements

Requires a College Diploma (DEC) in administration or a related field and at least five years of related administrative experience; a bachelor's degree or equivalent combination of education and experience is an asset. Candidates need advanced written French, intermediate oral and written English, strong organizational and communication skills, and proficiency with Microsoft 365; research, healthcare, academic, nonprofit, or network experience is an asset.

Skills

Administrative Coordination
Meeting Coordination
Written Communication
Organizational Skills
Interpersonal Skills
Time Management
Attention to Detail
Confidentiality
Judgment and Discretion
Records Management
Action-Item Tracking
Reporting Support
Microsoft 365
SharePoint
AI-Assisted Workplace Tools
Event Coordination

Benefits

Four Weeks of Vacation
Paid Personal, Sick, and Family Days
Paid Statutory Holidays
Modular Group Insurance
Telemedicine
Defined-Benefit Pension Plan
Training and Professional Development
Child Care Centres
Corporate Discounts
Employee Assistance Program
Recognition Program
Flexible Work Options

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Executive Assistant
Child Health
Human Development
Biomedical Research
Implementation Science
Meeting Coordination
Committee Support
Communications
Documentation Management
Records Management
Operational Follow-Up
Action Tracking
Annual Reporting
Project Coordination
Event Logistics
Travel Arrangements
Microsoft 365
Outlook
Microsoft Teams
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
SharePoint
Collaboration Platforms
AI-Assisted Tools
Confidential Information
Process Improvement
French
English

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Work requirements

Jobs in Canada