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Richardson Wealth Ltd

Payroll & Benefits Specialist (Contract)

Toronto, ON, Canada

The expected annualized base salary range for this role is $70,000-$85,000.

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Job details

Pay: The expected annualized base salary range for this role is $70,000-$85,000.
Experience: 5 years of progressive experience in payroll processing and benefits administration.
Posting language: English
Posted: Oct 29, 2026

Original job description

Who We Are:

As a leading Canadian wealth management organization, Richardson Wealth offers the personal touch of a boutique firm while delivering big results. With offices across the country, we are home to some of Canada’s best investment advisors. We’ve embarked on an exciting growth phase – a multi-year transformational journey to enhance our entrepreneurial, high-performing, advisor-centric culture.

Position Overview

We are seeking an experienced Payroll and Benefits Specialist to play a hands-on role in the administration, processing, and continuous improvement of both payroll and employee benefits programs. This position is responsible for the accurate and timely delivery of multi-provincial payroll as well as day-to-day benefits and retirement plan administration for approximately 900 employees.

The ideal candidate brings demonstrated experience in both payroll processing and benefits administration, has a strong understanding of applicable legislation and plan practices, and is highly detail-oriented with exceptional organizational, analytical, and customer service skills. The ability to manage competing priorities and meet critical deadlines in a fast-paced environment is essential.

This is an existing vacancy

Duties and Responsibilities

Process multi-provincial payroll (including Quebec), changes, and adjustments for 900+ employees (including hourly, salaried, and commission-based employees).
Responsible for full-cycle payroll processing and transmission, including ensuring payroll remittances and deductions are accurately compiled (e.g., salaries, benefits, loans, board member fees, severance payments, garnishments, deductions, taxes, and third-party payments).
Ensure new hires, transfers, leaves of absence, and terminations are accurately reflected in payroll and benefits systems.
Ensure data integrity, accuracy of information, and reconciliation of data across payroll, HRIS, benefits, retirement, and share purchase plan systems.
Prepare monthly and ad hoc reconciliations of payroll- and benefits-related information.
Prepare statutory reporting according to legislative requirements (e.g., WSIB, EHT, Revenu Québec, and other applicable reporting).
Ensure the operational effectiveness of payroll and benefits administration processes.
Administer employee benefit and retirement programs, including enrollments, plan changes, terminations, beneficiary updates, evidence of insurability requirements, disability-related transactions, and employee communications.
Serve as a primary contact for employees, managers, benefits carriers, retirement plan providers, and other third-party vendors regarding payroll and benefits matters.
Coordinate benefits and retirement plan enrollments, changes, and terminations with external providers and ensure timely processing.
Reconcile monthly benefit invoices and retirement plan reports, investigate discrepancies, and coordinate corrections with vendors and internal stakeholders as required.
Support annual benefits renewals, employee enrollment campaigns, plan communications, and implementation of contribution or plan design changes.
Create and submit Records of Employment (ROEs) to Service Canada.
Respond to employee and manager inquiries regarding payroll, benefits, retirement programs, leaves, deductions, and related processes.
Track payroll and benefits processes, conduct audits in accordance with annual audit schedules, run reports, analyze data, and identify opportunities for process improvement.
Prepare calculations, reports, and surveys required by Statistics Canada and other regulatory or legislative bodies.
Support compliance with payroll, pension, benefits, privacy, and employment legislation.
Assist with year-end payroll activities, including reconciliations, T4s, RL-1s, T2200s, and other year-end reporting requirements.
Provide backup coverage and support cross-training initiatives within the team.
Support HR and Total Rewards projects and initiatives as required.

Qualifications

5 years of progressive experience in payroll processing and benefits administration.
Experience processing multi-provincial payroll, including Quebec payroll.
Demonstrated experience processing commission-based compensation.
Strong knowledge of payroll legislation, statutory deductions, remittances, taxable benefits, leaves of absence, and year-end reporting requirements.
Strong understanding of group benefits and retirement programs, including employee and employer contributions, plan administration, and carrier/vendor relationships.
Hands-on experience administering group benefits and retirement savings plans, including enrollments, terminations, billing reconciliations, employee communications, and vendor coordination.
Experience working directly with benefits carriers, retirement plan providers, and third-party administrators.
Excellent verbal and written communication skills.
Ability to explain payroll, benefits, and retirement plan concepts to employees and managers in a professional and customer-focused manner.
Strong analytical, reconciliation, problem-solving, and organizational skills.
Detail-oriented with the ability to manage multiple priorities and meet tight deadlines.
Demonstrated discretion and ability to handle highly confidential information.
Strong technical proficiency, including intermediate to advanced Excel skills.
Previous experience with Ceridian Dayforce is considered a strong asset.
CEBS designation, or progress toward designation, is considered an asset.
PCP designation, or progress toward designation, is considered an asset.
Wealth management industry experience is considered an asset.

The expected annualized base salary range for this role is $70,000-$85,000. This is a temporary 6-month position.

The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, education and training, and the consideration of internal equity.

Why Apply:

Our firm is only as good as the people who work here. Our employees are exceptional because they combine in-depth expertise with enthusiasm, and empathy. From our front office talent to our colleagues behind the scenes, we have one focus: to ensure our people thrive here more than anywhere else. Are you innovative, self-driven, and client-centric?

If so, we’re ready to invest in you.

Richardson Wealth is an equal opportunity employer and committed to providing a diverse, equitable and inclusive environment. We are happy to meet your individual needs in keeping with the Canadian Charter of Rights and Freedoms and the Accessibility for Ontarians with Disabilities Act. Candidates may request accommodation at any point during the interview process.

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More about this job

Responsibilities

The Payroll & Benefits Specialist is responsible for the accurate and timely processing of multi-provincial payroll for over 900 employees. They also manage day-to-day benefits and retirement plan administration, including vendor coordination and regulatory reporting.

Requirements

Candidates must have at least 5 years of progressive experience in payroll and benefits administration. Proficiency in multi-provincial payroll, strong analytical skills, and intermediate to advanced Excel skills are required.

Skills

Payroll processing
Benefits administration
Multi-provincial payroll
Reconciliation
Data integrity
Statutory reporting
Vendor management
Excel
Ceridian Dayforce
Analytical skills
Communication skills
Organizational skills
Problem-solving
Compliance
Customer service

Benefits

Retirement plan
Group benefits

Visa sponsorship

Not detected in the job text

Keywords

Payroll
Benefits Administration
Multi-provincial Payroll
Ceridian Dayforce
Excel
Reconciliation
Statutory Reporting
Retirement Plans
Wealth Management
Compliance
Records of Employment
T4
RL-1
WSIB
EHT
Revenu Québec
CEBS
PCP
HRIS
Total Rewards
Data Integrity
Vendor Management
Commission-based Compensation
Leave of Absence
Year-end Reporting

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