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Added 45 mins ago
SC
Construction Project Coordinator
Sky Contracting Inc.
Toronto, ON
- Full-time
Ensure that the work meets design and regulatory requirements.
Added 3 hours ago
QR
Sales Representative - Retail
Quincaillerie Richelieu
Barrie, ON
- Full-time
Reporting to: Sales Manager, Retail Panel Distribution
Added 3 hours ago
QR
Sales Representative - Retail
Quincaillerie Richelieu
Rocky View No 44, AB · Rocky View County, Ouest du Canada
- Full-time
Reporting to: Sales Manager Retail Panel Division
Added 3 hours ago
QR
Sales Representative - Coatings
Quincaillerie Richelieu
Rocky View No 44, AB · Rocky View County, Ouest du Canada
- Full-time
Reporting to: Sales Manager, Retail Panel Distribution
Added 3 hours ago
A
Footwear Product Developer
Ardene
Laval, QC
- Full-time
Negotiate and review prices with manager to ensure FOB is reasonable vs design vs retail/vs other suppliers offers and meet margin targets.
Added 3 hours ago
Human Resources Strategic Business Advisor
University of Saskatchewan
Saskatoon, SK
…relations, talent management, career engagement, wellness, organizational design and diversity and…
Added 3 hours ago
Research Coordinator, Health Equity and Social Accountability
University of Saskatchewan
Saskatoon, SK
Provide seamless research support for the Research Manager, including communicating with team members and stakeholders, as well as organizing meetings.
Added 3 hours ago
BV
Facilities Manager
Bow Valley College
Calgary, AB
- Full-time
Reporting to the Director, Campus Services, the Facilities Manager oversees building operations, repairs, and maintenance across college-owned facilities. This includes mechanical,…
Added 3 hours ago
TE
Property Maintenance Manager
TRIPLE EIGHT TRANSPORT INC.
Abbotsford, BC
- $85,000 to $95,000 CAD / year
The Property Maintenance Manager is responsible for overseeing the maintenance, upkeep, and operational condition of a diverse property portfolio, ensuring properties are maintained to high…
Added 3 hours ago
TE
Leasing Manager
TRIPLE EIGHT TRANSPORT INC.
Abbotsford, BC
- $75,000 to $80,000 CAD / year
The Leasing Manager is responsible for overseeing leasing activities across the property portfolio, with a focus on maximizing occupancy, optimizing rental performance, and maintaining…
Added 3 hours ago
TE
Commercial Finance Manager
TRIPLE EIGHT TRANSPORT INC.
Abbotsford, BC
- $100,000 to $110,000 CAD / year
We are seeking a Commercial Finance Manager with strong financial expertise, analytical capabilities, strategic business acumen, and a solution-oriented mindset. This role will drive…
Added 3 hours ago
CM
Executive Coordinator - Programs and Services
Canadian Mental Health Association
Guelph, ON
- Full-time
…in a complex and dynamic environment. This position supports organizational excellence by coordinating high-level schedules, managing confidential and sensitive information, and…
Added 4 hours ago
Methods Manager / Engineering Manager
Aecon
Hamilton, ON
…integrated alliance team working collaboratively to advance design, cost, constructability, and construction…
Added 4 hours ago
TS
Program Manager Temporary
The Salvation Army Canada and Bermuda Territory
Kelowna, BC · Rutland · Okanagan Central Community Church - Rutland
- Full-time
The Temporary Programs Manager provides day-to-day operational oversight of Okanagan Central's Food Reclamation Program and Community Services Warehouse, while supporting the EDS Team Lead…
Added 5 hours ago
MC
Link Layer Integration Testing Manager (35387)
Myticas Consulting
Ottawa, ON
- Full-time
The Manager, Link Layer Integration, Verification & Validation is responsible for leading the end-to-end integration, verification, validation, and operational readiness of advanced…
Added 7 hours ago
SI
Lead Product Manager, User Acquisition (scribd.com)
Scribd, Inc.
Vancouver, BC
- Full-time
We are seeking a Lead Product Manager to join our Growth product team owning how we acquire new users. While Performance Marketing, SEO, Partnerships, and Brand run our acquisition channels…
Added 10 hours ago
AI
Accounts Payable Manager
American Iron & Metal (AIM)
Montreal, QC
- Full-time
Reporting to the Senior Manager, Corporate Accounting, the Accounts Payable Manager will play a key leadership role within AIM’s Finance Shared Services Center (FSSC). The incumbent will be…
Added 13 hours ago
K
Manager, People & Change
KPMG
Ottawa, ON
- Full-time
We are looking for a Manager to strengthen our Management Consulting practice. If you have a background in Change Management, Workforce / HR transformation or Organizational Design within…
Added 15 hours ago
ES
Senior Consultant (BudgetPro)
Euna Solutions
Oakville, ON
- Full-time
…advisor to public sector clients, helping them achieve their organizational goals through the power of bestinclass budgeting…
Added 22 hours ago
PC
Salesforce Platform Owner
Parkland Corporation
Calgary, AB
- Full-time
…roadmap, prioritize the sprint backlog, and translate high-level organizational goals into actionable, well-scoped user stories. Functioning at the intersection of business operations,…
Added 22 hours ago
PC
Salesforce Platform Owner
Parkland Corporation
Calgary, AB
- Full-time
…roadmap, prioritize the sprint backlog, and translate high-level organizational goals into actionable, well-scoped user stories. Functioning at the intersection of business operations,…
Added 1 day ago
A
Product Manager, New Products
Azoma
Canada
- Full-time
…feature suggestions to actual behavior, operational costs, organizational constraints and the consequences of leaving a problem…
Added 1 day ago
UO
Scientific Assistant
University of Victoria
Victoria, BC
- Full-time
…and by coordinating with other technical staff, such as the Manager of Laboratories (ML), Senior Scientific Assistants (SSAs), and Scientific Assistants (SAs), as needed for the day-to-day…
Added 1 day ago
MG
Project Manager
Mecharm Group
Canada
- Full-time
Role Description This is a full-time, on-site Project Manager role based in Canada. The Project Manager will oversee construction and development projects from initiation through…
Added 1 day ago
General Manager
Amica Senior Lifestyles
BC · West Vancouver, British Columbia
Demonstrated ability to align priorities with organizational strategic direction as well as assisting direct reports to design action plans supporting these priorities.

Ricoh USA, Inc.

Administrative Assistant, MS

Burnaby, BC, Canada

Salary Range : $22-$23 · Full-time

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Job details

Pay: Salary Range : $22-$23
Job type: Full-time
Apply by: Nov 12, 2026
Experience: Minimum of 2 years of relevant administrative, facilities, workplace operations, or space planning experience.
Posting language: English
Posted: Oct 13, 2026

Original job description

Job Description

MS Administrative Assistant

The Administrative Assistant is responsible for supporting workplace space planning operations, workstation allocation, furniture inventory, vendor coordination, and office moves. This role works closely with internal teams, business stakeholders, and third-party service providers to ensure efficient space utilization and a well-organized workplace environment.

Responsibilities

Ticket Management: Manage Space Planning service requests, prioritize tasks, ensure requests contain the required information, track progress, and coordinate with other departments as needed.
Vendor Coordination: Organize weekly vendor work orders, communicate priorities and instructions, monitor service delivery, and participate in regular meetings with the Space and Design Manager.
Space Planning Systems: Maintain accurate seating plans, workstation allocations, employee location records, and nameplate information in the designated space management system. Prepare occupancy and workstation reports as required.
Reconfigurations and Moves: Coordinate workstation reconfigurations and large team moves, including scheduling vendors, preparing move instructions and signage, updating seating plans, and providing pre- and post-move support.
Vendor Management and Invoice Support: Monitor vendor performance, report asset damage, review invoices for accuracy, track expenditures, and coordinate invoice approvals and payment processing.
Inventory and Asset Management: Maintain accurate furniture and storage inventory records, coordinate deliveries, repairs, and replacements, and work with teams to optimize storage space.

Qualifications

Post-secondary education or equivalent experience.
Minimum of 2 years of relevant administrative, facilities, workplace operations, or space planning experience.

Skills

Strong organizational, prioritization, and time management skills.
Excellent verbal and written communication skills.
Strong interpersonal skills and the ability to work effectively with multiple teams and external vendors.
Strong attention to detail and accuracy in maintaining records and reviewing documentation.
Proficiency in Microsoft Office applications and the ability to learn workplace management systems.
Self-motivated, solution-oriented, and able to manage multiple requests and deadlines.

About Us

Come Create at Ricoh:

If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.

Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information - how it is collected, stored, managed, and shared - to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.

Invest In Yourself

At Ricoh, you can:

Select the medical, dental, life, and disability insurance coverage that fits your needs.
Contribute to your financial security with Ricoh Canada’s Retirement plan, with company matching contributions.
Augment your education with team member tuition assistance programs.
Enjoy paid vacation time and paid holidays annually.
Tap into many other benefits to enhance your health, wellness such and ongoing personal and professional development.

JOB INFO

Job Identification : 8739

Job Category : Service Delivery

Posting Date : 2026-10-13T18:19:06+00:00

Job Schedule : Full time

Locations : Burnaby, BC, Canada

Salary Range : $22-$23

Driving requirements : Non-driver

Apply About employer

More about this job

Responsibilities

Manage workplace space-planning requests, seating plans, workstation allocations, furniture inventory, vendor work orders, and office moves. Monitor vendor performance and service delivery, support invoice review and approvals, and maintain accurate occupancy, asset, and employee-location records.

Requirements

Requires post-secondary education or equivalent experience and at least two years of relevant administrative, facilities, workplace operations, or space-planning experience. Candidates should have strong organizational, communication, interpersonal, prioritization, and record-keeping skills, proficiency with Microsoft Office, and the ability to learn workplace management systems.

Skills

Space Planning
Ticket Management
Vendor Coordination
Workstation Allocation
Space Management Systems
Move Coordination
Vendor Management
Invoice Review
Inventory Management
Furniture Asset Management
Organizational Skills
Prioritization
Time Management
Written And Verbal Communication
Attention To Detail
Microsoft Office

Benefits

Medical Insurance
Dental Insurance
Life Insurance
Disability Insurance
Retirement Plan With Company Matching Contributions
Tuition Assistance
Paid Vacation
Paid Holidays
Health And Wellness Benefits
Personal And Professional Development

Visa sponsorship

Not detected in the job text

Keywords

Space Planning
Workplace Operations
Facilities
Ticket Management
Service Requests
Vendor Coordination
Vendor Work Orders
Seating Plans
Workstation Allocation
Space Management System
Occupancy Reports
Office Moves
Reconfigurations
Move Instructions
Signage
Vendor Performance
Invoice Review
Expenditure Tracking
Invoice Approvals
Furniture Inventory
Asset Management
Storage Optimization
Microsoft Office
Record Keeping
Customer Service

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