Records Assistant
- Vancouver, BC, Canada
Salary Range : $21-$22 · Full-time
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Job details
- Pay
- Salary Range : $21-$22
- Job type
- Full-time
- Apply by
- Experience
- 2-3 years relevant information governance/ records management experience.
- Posting language
- English
- Posted
Original job description
Job Description
The key responsibilities of this role are:
Come Create at Ricoh:
If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.
Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information - how it is collected, stored, managed, and shared - to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.
Invest In Yourself
At Ricoh, you can:
Job Identification : 8832
Job Category : Service Delivery
Posting Date : 2026-10-22T13:33:05+00:00
Degree Level : High School Graduate
Job Schedule : Full time
Locations : Vancouver, BC, Canada
Salary Range : $21-$22
Driving requirements : Non-driver
The key responsibilities of this role are:
- Prepare files and boxes for storage. Requires lifting of up to 50 lbs.
- Liaise with off-site vender
- Enter and update data into the records management system
- Perform files searches
- Manage requests by (email/telephone inquiries)
- Validate and reconcile vendor work-orders and invoices
- Assist with special projects and performs other related duties as assigned
- Manage circulation of files from on-site and from off-site storage
- Supports digitizing efforts
- Supports electronic filing
- Supports workflows related to File Transfers, Legal holds, and destruction
- Other related duties as required
- 2-3 years relevant information governance/ records management experience. An equivalent combination of education, training and experience may be acceptable. Legal industry experience is preferred
- Professional services firm experience
- Prior records management experience in a business to business environment
- Contract or Temporary position
- Excellent communication and interpersonal skills
- Strong typing and data entry skills
- Ability to work independently, follow instructions with minimal supervision and take initiative
- A team player with excellent interpersonal skills
- Proficiency in computer systems and software applications including Microsoft Office (Outlook, Word, Excel) as well as the firm’s Document Management System, Records Management Software, Document Imaging Software, and any additional firm applications used to manage client matter records and information
Come Create at Ricoh:
If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.
Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information - how it is collected, stored, managed, and shared - to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.
Invest In Yourself
At Ricoh, you can:
- Select the medical, dental, life, and disability insurance coverage that fits your needs.
- Contribute to your financial security with Ricoh Canada’s Retirement plan, with company matching contributions.
- Augment your education with team member tuition assistance programs.
- Enjoy paid vacation time and paid holidays annually.
- Tap into many other benefits to enhance your health, wellness such and ongoing personal and professional development.
Job Identification : 8832
Job Category : Service Delivery
Posting Date : 2026-10-22T13:33:05+00:00
Degree Level : High School Graduate
Job Schedule : Full time
Locations : Vancouver, BC, Canada
Salary Range : $21-$22
Driving requirements : Non-driver
More about this job
Responsibilities
Prepare records and boxes for storage, manage file searches and circulation, and enter or update information in records management systems. Coordinate with off-site vendors, reconcile work orders and invoices, respond to requests, and support digitization, electronic filing, legal holds, file transfers, and records destruction.
Requirements
Requires 2–3 years of relevant information governance or records management experience; an equivalent combination of education, training, and experience may be accepted. Legal or professional services experience is preferred, along with strong communication, typing, data-entry, independent-work, and teamwork abilities, and proficiency with Microsoft Office and records-related software.
Skills
- Records Management
- Information Governance
- Data Entry
- File Searches
- File Circulation
- Vendor Coordination
- Invoice Reconciliation
- Document Imaging
- Electronic Filing
- File Transfers
- Legal Holds
- Records Destruction
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Communication
Benefits
- Medical Insurance
- Dental Insurance
- Life Insurance
- Disability Insurance
- Retirement Plan With Company Matching Contributions
- Tuition Assistance
- Paid Vacation
- Paid Holidays
- Health And Wellness Benefits
- Personal And Professional Development
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Legal
- Customer Service & Support
Keywords
- Records Management
- Information Governance
- Document Management System
- Records Management Software
- Document Imaging Software
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Data Entry
- File Storage
- File Searches
- File Circulation
- Off-Site Storage
- Vendor Coordination
- Work Orders
- Invoice Reconciliation
- Digitization
- Electronic Filing
- File Transfers
- Legal Holds
- Records Destruction
- Client Matter Records
- Legal Industry
- Professional Services
- Customer Service
- Typing