Records Assistant

Vancouver, BC, Canada

Full-time

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Job details

Job type: Full-time
Experience: 2-3 years relevant information governance/ records management experience.
Posting language: English
Posted: Oct 22, 2026

Original job description

The key responsibilities of this role are:

Prepare files and boxes for storage. Requires lifting of up to 50 lbs.
Liaise with off-site vender
Enter and update data into the records management system
Perform files searches
Manage requests by (email/telephone inquiries)
Validate and reconcile vendor work-orders and invoices
Assist with special projects and performs other related duties as assigned
Manage circulation of files from on-site and from off-site storage
Supports digitizing efforts
Supports electronic filing
Supports workflows related to File Transfers, Legal holds, and destruction
Other related duties as required

Key Competencies Required

2-3 years relevant information governance/ records management experience. An equivalent combination of education, training and experience may be acceptable. Legal industry experience is preferred
Professional services firm experience
Prior records management experience in a business to business environment
Contract or Temporary position
Excellent communication and interpersonal skills
Strong typing and data entry skills
Ability to work independently, follow instructions with minimal supervision and take initiative
A team player with excellent interpersonal skills
Proficiency in computer systems and software applications including Microsoft Office (Outlook, Word, Excel) as well as the firm’s Document Management System, Records Management Software, Document Imaging Software, and any additional firm applications used to manage client matter records and information

Come Create at Ricoh:

If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.

Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information - how it is collected, stored, managed, and shared - to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.

Invest in Yourself:

At Ricoh, you can:

Select the medical, dental, life, and disability insurance coverage that fits your needs.
Contribute to your financial security with Ricoh Canada’s Retirement plan, with company matching contributions.
Augment your education with team member tuition assistance programs.
Enjoy paid vacation time and paid holidays annually.
Tap into many other benefits to enhance your health, wellness such and ongoing personal and professional development.

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More about this job

Responsibilities

The Records Assistant is responsible for managing physical and electronic records, including preparing files for storage, data entry, and reconciling vendor invoices. They also support digitizing efforts, handle file circulation, and assist with special projects as needed.

Requirements

Candidates should have 2-3 years of relevant records management experience, preferably within a legal or professional services environment. Strong proficiency in Microsoft Office and data entry skills are required, along with the ability to lift up to 50 lbs.

Skills

Records management
Data entry
Information governance
File management
Microsoft Office
Outlook
Word
Excel
Document management system
Communication skills
Interpersonal skills
Typing
Attention to detail
Organization
Vendor management

Benefits

Medical insurance
Dental insurance
Life insurance
Disability insurance
Retirement plan
Company matching contributions
Tuition assistance
Paid vacation
Paid holidays

Visa sponsorship

Not detected in the job text

Keywords

Records Management
Information Governance
Data Entry
Document Management System
Legal Industry
Professional Services
Vendor Management
Digitization
Electronic Filing
Microsoft Office
Outlook
Word
Excel
File Transfers
Legal Holds
Records Software
Document Imaging
Inventory Management

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