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Added 8 mins ago
GT
Executive director - health, education, social and community services and membership organizations
Garderie Touche-à-tout
Sudbury, ON
- From $94,328 CAD / year
- Full-time
- On-site
Establish financial and administrative controls; formulate and approve promotional campaigns; and approve overall human resources planning
Added 10 mins ago
Senior Officer, Operations
CMHC - SCHL
Calgary, AB · Vancouver, BC · Halifax, NS · Ottawa, ON · Toronto, ON · Montreal, QC
Added 10 mins ago
GI
Light Duty Cleaner
GDI Integrated Facility Services
Richmond, BC
- Full-time
Added 10 mins ago
GI
Light Duty Cleaner
GDI Integrated Facility Services
Richmond, BC
- Part-time
Added 10 mins ago
DC
Cloud Accountant/Bookkeeper
DMCL Chartered Professional Accountants
Vancouver, BC
- Full-time
Added 10 mins ago
BC
Client Service Associate - Real Estate Insurance
BFL CANADA
Toronto, ON
- Full-time
Added 10 mins ago
M&
Marketing and Sales Coordinator
Marcus & Millichap
Vancouver, BC
- Full-time
Added 10 mins ago
F
Senior Business Immigration Analyst
Fragomen
Toronto, ON · CA-Toronto
- Full-time
…by local regulations. We use limited AI‑assisted tools for administrative screening purposes only - never for decision‑making. All hiring decisions are made by people. Applicants may have…
Added 10 mins ago
O
Senior Commercial Counsel
Optro
Remote, Canada
- $168,000 to $231,000 USD / year
- Full-time
- Remote
Added 10 mins ago
M
Senior Software Engineer, Web & SDK
Mecka
Remote, Canada
- $160,000 to $200,000 CAD / year
- Full-time
- Remote
Mecka uses artificial intelligence (AI) responsibly to support administrative and efficiency-focused aspects of our recruitment process. This includes activities such as drafting job…
Added 10 mins ago
M
Hardware Lead, Tactile Gloves
Mecka
Richmond Hill, ON
- $200,000 to $225,000 USD / year
- Full-time
Mecka uses artificial intelligence (AI) responsibly to support administrative and efficiency-focused aspects of our recruitment process. This includes activities such as drafting job…
Added 10 mins ago
CI
Senior Analyst, Expense Operations (8-month contract)
CPP Investments | Investissements RPC
Toronto, ON
- Full-time
Added 10 mins ago
RB
Associate
Royal Bank of Canada
Vancouver, BC
- Full-time
Added 10 mins ago
RB
Senior Associate
Royal Bank of Canada
Richmond Hill, ON
- Full-time
Added 10 mins ago
UT
Custodial and Sanitation Worker
United Trimen
Toronto, ON · United Trimen Toronto-Ontario-URS
- Full-time
Added 10 mins ago
IF
Life Events Analyst
iA Financial Group
Toronto, ON · Montreal, QC · Quebec, QC
- Full-time
Added 10 mins ago
IF
Administrator, Advantage +
iA Financial Group
Toronto, ON · Montreal, QC · Quebec, QC
- Full-time
Added 10 mins ago
D
Staff Assistance Trainee (EFA)
Desjardins
Aurora, ON
- Full-time
Added 10 mins ago
Real Time Analyst
Teleperformance
Toronto, ON · TPCA Toronto
Added 10 mins ago
IH
Senior Project Coordinator
Inspired HR
Calgary, AB
- Full-time
Added 10 mins ago
IH
Project Coordinator
Inspired HR
Burnaby, BC
- Full-time
Added 10 mins ago
HH
Clerk II
Halton Healthcare
Oakville, ON
- Part-time
Added 10 mins ago
AC
Member Service Representative (Full-Time, Permanent) Selkirk
Access Credit Union
Selkirk, MB
- Full-time
Added 10 mins ago
F
Webber - Patrol Maintenance Technician - Infrastructure Management
Ferrovial
Carleton Place, ON · Ottawa, ON · CAN - Webber - Infra - Ottawa
- Full-time
Performs administrative activities in accordance with MTO and Webber Infrastructure Management procedures by:
Added 10 mins ago
MP
Acheteur opérationnel / Operational Buyer
Malvern Panalytical
Quebec, QC
- Full-time

RigUp

Project Administrator II

Toronto, ON, Canada
North York, ON, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 5, 2026
Posting language: English
Posted: Oct 6, 2026

Original job description

Professional Summary

The Client is seeking a dedicated Project Administrator II to support Community and Indigenous Engagement initiatives across North York and Chatham operations. This role is instrumental in maintaining rigorous records management, supporting regulatory filings, and facilitating event logistics for local stakeholder engagement. The ideal candidate will possess exceptional organizational capabilities, a collaborative professional demeanor, and the ability to operate independently within a highly regulated environment. While administrative efficiency is paramount, experience or familiarity with Indigenous community engagement and energy sector projects is highly valued.

Core Responsibilities

Manage and monitor the engagement inbox, accurately creating and logging entries within internal database systems (Salesforce/SIMS).
Utilize Power BI and Microsoft Word to compile, format, and review briefing materials, letters, and regulatory supporting document packages.
Coordinate internal and external logistics for community events, including venue selection, catering, hotel accommodations, promotional material inventory, and vendor onboarding.
Guide internal stakeholders and external applicants through the corporate citizenship and sponsorship application processes.
Attend project and stakeholder meetings, record accurate minutes, track action items, and manage follow-up commitments.
Maintain team SharePoint sites, shared calendars, distribution lists, and contact databases in strict adherence to corporate records management protocols.
Facilitate administrative team support, including building access requests, guest Wi-Fi registration, meeting room scheduling, and general office coordination.
Liaise effectively with internal project teams, consultants, and engagement specialists to support seamless department operations.

Required Qualifications

Post-secondary education in Business Administration or a related field, combined with a minimum of 3 years of progressive administrative experience (or an equivalent combination of education and experience; enthusiastic recent graduates with strong alignment will be considered).
Proficiency in the Microsoft Office Suite (Word, Outlook, Excel), SharePoint, Salesforce (SIMS), and Power BI for report generation and document processing.
Demonstrated ability to manage competing priorities, adapt swiftly to changing tasks, and perform autonomously in a fast-paced, highly regulated industry.
Exceptional written and verbal communication skills, with refined attention to detail for reviewing and drafting official correspondence.

Preferred Qualifications

Background or strong familiarity with First Nations, Métis, or Inuit culture and community engagement practices.
Prior experience working on energy, infrastructure, or oil and gas project deliverables.
Willingness to travel periodically between site locations and attend regional community engagement events.

Employment Details

Location: North York, ON or Chatham, ON (Hybrid)
Contract Duration: 1 Year (Possibility of extension based on performance and business needs)

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More about this job

Responsibilities

Manage engagement records, prepare briefing and regulatory materials, and coordinate logistics for community events. Support application processes, meetings, follow-ups, team sites, calendars, and general office operations while liaising with internal and external stakeholders.

Requirements

Requires post-secondary education in Business Administration or a related field and at least three years of progressive administrative experience, or an equivalent combination; aligned recent graduates may also be considered. Candidates should be proficient with Microsoft Office, SharePoint, Salesforce/SIMS, and Power BI, and demonstrate strong communication, attention to detail, adaptability, and independent prioritization.

Skills

Records Management
Regulatory Filings
Event Coordination
Stakeholder Engagement
Salesforce
SIMS
Power BI
Microsoft Word
Microsoft Outlook
Microsoft Excel
SharePoint
Report Generation
Meeting Minutes
Database Management
Written Communication
Prioritization

Visa sponsorship

Not detected in the job text

Keywords

Community Engagement
Indigenous Engagement
First Nations
Métis
Inuit
Energy Sector
Infrastructure
Oil And Gas
Records Management
Regulatory Filings
Salesforce
SIMS
Power BI
Microsoft Word
Microsoft Outlook
Microsoft Excel
SharePoint
Corporate Citizenship
Sponsorship Applications
Event Logistics
Vendor Onboarding
Stakeholder Meetings
Action Item Tracking
Contact Databases
Document Processing
Report Generation

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