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Added 2 mins ago
O(
Quality Engineer - 6-month contract
OTIP (Ontario Teachers Insurance Plan)
Waterloo, ON
- Contract
Access to a wealth of learning resources, including LinkedIn Learning for professional development
Added 2 mins ago
UG
Administrative Coordinator
UNB Geodesy & Geomatics Engineering
Fredericton, NB
- Temporary
…Learning (TTL), the Administrative Coordinator provides efficient, professional, confidential and comprehensive support for financial, administrative, and human resource aspects of the…
Added 2 mins ago
VM
Summer Sales Internship
Vantage Marketing Canada
Montreal, QC
- Internship
Job Type: Seasonal Contract (May 2027 – August 2027)
Added 2 mins ago
SA
ITS Project Manager
Southern Alberta Institute of Technology (SAIT)
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
Coordinates procurement activities, evaluates vendor deliverables, monitors contract performance, manages project dependencies, and ensures vendors and consultants meet project obligations.
Added 2 mins ago
CE
DZ Driver
Cooper Equipment Rentals Limited
Ottawa, ON
- Full-time
We are looking for customer-oriented, motivated individuals to join our professional team.
Added 3 mins ago
Aviation Program Leader / Design Director
Mott MacDonald
Toronto, ON
When you join us as an experienced professional, you will bring your expertise to work that matters while continuing to grow your career. You will collaborate with talented colleagues…
Added 3 mins ago
PH
Director of Programs and Services
Potentia Human Resources Inc.
BC · Kelowna Central, British Columbia
- Temporary
looking for someone who brings a combination of professional experience, people
Added 32 mins ago
CO
Team Lead, Parks
City of Beaumont
Beaumont, AB
- Full-time
Overseeing contractors to ensure safety, quality control, and compliance with contract requirements
Added 32 mins ago
AO
Labour Relations Lawyer
Association of University of New Brunswick Teachers (AUNBT)
Fredericton, NB
- Full-time
AUNBT (a union under the NB Industrial Relations Act) represents approximately 600 full-time and 350 contract academic staff located primarily on UNB’s Fredericton and Saint John campuses.
Added 32 mins ago
DU
Administrative Assistant
Dalhousie University
Halifax, NS
- Part-time
Duration of Contract (if applicable) March 31, 2029
Added 32 mins ago
AC
Lead Data Designer
Aviva Canada
Markham, ON
- Full-time
…schema drift, metadata and lineage completeness, data quality, contract compliance, compatibility, realized change impacts, and approved exceptions. Prioritize corrective action and…
Added 32 mins ago
CD
Thérapeute en santé mentale (clientèle adulte)
Centre de santé communautaire Hamilton/Niagara
Welland, ON
- Contract
12-18 month contract - Full-time 35 hours/week
Added 32 mins ago
G
Administrative & Payroll Assistant
Gainrep
Toronto, ON
- Full-time
…Work lists.About The RoleThis is a one-year maternity leave contract role.We are hiring an Administrative and Payroll Assistant to join our Office Management Team. This role is ideal for…
Added 32 mins ago
TM
Content Marketing Specialist - MRG Live & Rapseason
The MRG Group
Toronto, ON
- $62,500 to $67,500 CAD / year
- Full-time
Influencer & Partnership Management: Identify, pitch, and contract key digital creators, influencers, and local tastemakers to scale multi-market promotional campaigns.
Added 32 mins ago
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Lifecycle Optimization Manager
BGIS
Markham, ON
- Full-time
Added 32 mins ago
VI
Senior Procurement Specialist
Vancouver Island University
Nanaimo, BC
- Full-time
…to business units/decision makers, vendor debriefings, and contract negotiations right through to contract award. Prepares and maintains accurate records and…
Added 32 mins ago
FN
Senior Analyst, Planning
First Nations Health Authority
Vancouver, BC · Metro Vancouver A, BC
- Full-time
The First Nations Health Authority is a diverse and transformational health organization of professional, innovative, and dedicated team members and leaders.
Added 32 mins ago
LS
Bilingual Senior Corporate Procurement Advisor - Contract - 19295
LRO Staffing
Ottawa, ON
- Contract
…will lead complex procurement activities from planning through contract award while partnering with stakeholders across multiple business areas. The successful candidate will have the…
Added 32 mins ago
B
Tenant Services Coordinator
BGIS
Surrey, BC
- Full-time
Review contract work, report any discrepancies to Facility Manager and request Purchase Orders
Added 33 mins ago
Patient Care Manager, General Medicine
Sinai Health
Toronto, ON
…of Toronto, our unit is committed to continuous learning and professional development, making it an ideal environment for nurses to grow and…
Added 33 mins ago
Quality Assurance and Process Lead
Sinai Health
Toronto, ON
Sinai Health is looking for skilled quality assurance professional who is aligned to our purpose to join our team as the Quality Assurance and Process Lead, Wait Time Information System…
Added 33 mins ago
Legal Counsel
WestJet Group
Calgary, AB
…and external legal counsel. You should have a pragmatic and professional approach to challenging legal issues, take initiative, be able to adapt quickly to change and legal ambiguities, be…
Added 33 mins ago
Procurement Administrator
Primary Engineering and Construction
Calgary, AB
Primary Engineering and Construction Corporation (Primary) is a leading provider of professional engineering and construction services. Our diverse teams and inclusive culture are the core…
Added 33 mins ago
Community Disability Worker (CP) - St Annes House
Catholic Social Services
Edmonton, AB
Catholic Social Services is currently seeking a contract part-time, 16 hours per week, Community Disability Worker in EDMONTON to join our St Annes House team. Providing excellent…
Added 33 mins ago
ME
Site Superintendent - BC
Milestone Environmental Contracting Inc.
Langley (District), BC · Langley, British Columbia
- Full-time
…competitive wages and benefits, and providing opportunity for professional growth and development. Putting our people first is a promise we have been able to deliver on for the last 10…

RigUp

Project Administrator II

Toronto, ON, Canada
North York, ON, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 5, 2026
Posting language: English
Posted: Oct 6, 2026

Original job description

Professional Summary

The Client is seeking a dedicated Project Administrator II to support Community and Indigenous Engagement initiatives across North York and Chatham operations. This role is instrumental in maintaining rigorous records management, supporting regulatory filings, and facilitating event logistics for local stakeholder engagement. The ideal candidate will possess exceptional organizational capabilities, a collaborative professional demeanor, and the ability to operate independently within a highly regulated environment. While administrative efficiency is paramount, experience or familiarity with Indigenous community engagement and energy sector projects is highly valued.

Core Responsibilities

Manage and monitor the engagement inbox, accurately creating and logging entries within internal database systems (Salesforce/SIMS).
Utilize Power BI and Microsoft Word to compile, format, and review briefing materials, letters, and regulatory supporting document packages.
Coordinate internal and external logistics for community events, including venue selection, catering, hotel accommodations, promotional material inventory, and vendor onboarding.
Guide internal stakeholders and external applicants through the corporate citizenship and sponsorship application processes.
Attend project and stakeholder meetings, record accurate minutes, track action items, and manage follow-up commitments.
Maintain team SharePoint sites, shared calendars, distribution lists, and contact databases in strict adherence to corporate records management protocols.
Facilitate administrative team support, including building access requests, guest Wi-Fi registration, meeting room scheduling, and general office coordination.
Liaise effectively with internal project teams, consultants, and engagement specialists to support seamless department operations.

Required Qualifications

Post-secondary education in Business Administration or a related field, combined with a minimum of 3 years of progressive administrative experience (or an equivalent combination of education and experience; enthusiastic recent graduates with strong alignment will be considered).
Proficiency in the Microsoft Office Suite (Word, Outlook, Excel), SharePoint, Salesforce (SIMS), and Power BI for report generation and document processing.
Demonstrated ability to manage competing priorities, adapt swiftly to changing tasks, and perform autonomously in a fast-paced, highly regulated industry.
Exceptional written and verbal communication skills, with refined attention to detail for reviewing and drafting official correspondence.

Preferred Qualifications

Background or strong familiarity with First Nations, Métis, or Inuit culture and community engagement practices.
Prior experience working on energy, infrastructure, or oil and gas project deliverables.
Willingness to travel periodically between site locations and attend regional community engagement events.

Employment Details

Location: North York, ON or Chatham, ON (Hybrid)
Contract Duration: 1 Year (Possibility of extension based on performance and business needs)

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More about this job

Responsibilities

Manage engagement records, prepare briefing and regulatory materials, and coordinate logistics for community events. Support application processes, meetings, follow-ups, team sites, calendars, and general office operations while liaising with internal and external stakeholders.

Requirements

Requires post-secondary education in Business Administration or a related field and at least three years of progressive administrative experience, or an equivalent combination; aligned recent graduates may also be considered. Candidates should be proficient with Microsoft Office, SharePoint, Salesforce/SIMS, and Power BI, and demonstrate strong communication, attention to detail, adaptability, and independent prioritization.

Skills

Records Management
Regulatory Filings
Event Coordination
Stakeholder Engagement
Salesforce
SIMS
Power BI
Microsoft Word
Microsoft Outlook
Microsoft Excel
SharePoint
Report Generation
Meeting Minutes
Database Management
Written Communication
Prioritization

Visa sponsorship

Not detected in the job text

Keywords

Community Engagement
Indigenous Engagement
First Nations
Métis
Inuit
Energy Sector
Infrastructure
Oil And Gas
Records Management
Regulatory Filings
Salesforce
SIMS
Power BI
Microsoft Word
Microsoft Outlook
Microsoft Excel
SharePoint
Corporate Citizenship
Sponsorship Applications
Event Logistics
Vendor Onboarding
Stakeholder Meetings
Action Item Tracking
Contact Databases
Document Processing
Report Generation

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