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Added 8 mins ago
Electromechanical Operations Manager
Pomerleau
Quebec, QC
Added 8 mins ago
Pre-Construction Project Manager
Pomerleau
Vancouver, BC
Added 8 mins ago
Preconstruction Manager, Institutional Buildings / Estimator
Pomerleau
Vancouver, BC
Added 8 mins ago
Senior Pre-Construction Project Manager
Pomerleau
Vancouver, BC
Added 8 mins ago
Quality Inspector
Pomerleau
Delta, BC
Added 8 mins ago
DC
Environmental Consultant
Dillon Consulting Limited
Calgary, AB · Edmonton, AB
- Full-time
…representatives including Indigenous communities as well as the general public and stakeholders on specific development…
Added 8 mins ago
DC
Environmental Consultant
Dillon Consulting Limited
Calgary, AB · Edmonton, AB
- Full-time
…representatives including Indigenous communities as well as the general public and stakeholders on specific development…
Added 8 mins ago
VC
Licensed Practical Nurse (LPN) - Acute Care Surgery
Vancouver Coastal Health
Vancouver, BC
- $32.84 to $41.35 CAD / hour
- Temporary
Come work as a Licensed Practical Nurse with Vancouver Coastal Health (VCH) at Acute Care Surgery in Vancouver General Hospital in Vancouver, BC! Apply now to join the team!
Added 8 mins ago
F
CNC Equipment Operator/Plate Roll Operator
Foremost
Lloydminster, SK
- Full-time
Support general shop activities that improve workflow and department efficiency.
Added 8 mins ago
EC
Kitchen General Help, Full Time
ESS Compass
Smithers, BC
- Full-time
As General Help you will be responsible for supporting our daily operations with a wide range of tasks such as cleaning, food preparation, serving meals, and dishwashing.
Added 8 mins ago
HR
Chief of Psychiatry & Medical Director, Mental Health & Addictions Program
Humber River Health
Toronto, ON · GTA, ON
- Other
…adolescents through addictions, early intervention, urgent care, and general psychiatry programs. Recent enhancements include the transition of adult outpatient services to a stepped-care…
Added 8 mins ago
C
Property Accountant
CAPREIT
Toronto, ON
- Other
Position Summary: The Property Accountant prepares and maintains accounting records which includes general accounting, costing and budget data. They are also responsible for examining,…
Added 8 mins ago
CC
Retail Shift Leader
Canna Cabana
Thompson, MB · NCN-Cree, Thompson, MB
- Full-time
Additional points: The job posting reflects the general details considered necessary to describe the principal functions and duties as required for proper evaluation of the job. There may…
Added 8 mins ago
FB
Assistant Service Manager
Farm Boy Inc.
Richmond Hill, ON
- From $21.5 CAD / hour
- Full-time
Provide hands-on support to daily operations by assisting with cashier coverage, customer service, overrides, schedule maintenance, cart retrieval, and general store cleanliness.
Added 8 mins ago
UH
Registered Practical Nurse - Sheppard Centre Hemodialysis
University Health Network
Toronto, ON
- Part-time
…and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener…
Added 8 mins ago
A
Server, Social
AccorHotel
Banff, AB
- Full-time
Complete side duties including stocking, glass polishing, and general closing tasks.
Added 23 mins ago
R|
Receiving, Distribution and Package Delivery Clerk
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 23 mins ago
B
Site Superintendent – Calgary
Buttcon
Calgary, AB
- Full-time
Buttcon is a 100% Canadian, employee-owned General Contractor known for delivering high-quality work, innovative solutions, and fast-tracked projects that exceed expectations. We specialize…
Added 23 mins ago
R|
Animal Resources Division Manager – Montreal General Hospital Site
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the general supervision of the Director, Animal Resources Division (ARD), the incumbent is responsible for the management of the research animal facilities at the Montreal General…
Added 23 mins ago
DM
Supply Chain Coordinator
DMC Mining Services
Sudbury, ON · Greater Sudbury, ON
- Full-time
The description is for the purpose of information only, and reflects the general duties considered to describe the principal functions of the job and shall not be construed as a detailed…
Added 23 mins ago
M
Manager, Facilities Management - Multi-Residential
Morguard
Mississauga, ON
- Full-time
Added 23 mins ago
PB
Senior Construction Project Manager - ICI Projects
Pearl Builders
Brampton, ON
- $80,000 to $120,000 CAD / year
- Full-time
…industrial construction project in Brampton. A third-party builder/general contractor has been engaged to execute the construction. This role will protect the Company's interests by…
Added 23 mins ago
DG
Co-op, Privately Held Business Group [Winter 2027]
Doane Grant Thornton LLP
Mississauga, ON
- Temporary
…Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a…
Added 23 mins ago
A
Condominium Manager Residential Portfolio GTA West
Associa
Mississauga, ON
- Full-time
Must have Condominium Management General License.
Added 23 mins ago
SA
Director of Finance
Services and Housing In the Province (SHIP)
Mississauga, ON
- Full-time
Able to answer and communicate telephone calls and general computer use

RigUp

Project Administrator II

Toronto, ON, Canada
North York, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 5, 2026
Posting language: English
Posted: Oct 6, 2026

Original job description

Professional Summary

The Client is seeking a dedicated Project Administrator II to support Community and Indigenous Engagement initiatives across North York and Chatham operations. This role is instrumental in maintaining rigorous records management, supporting regulatory filings, and facilitating event logistics for local stakeholder engagement. The ideal candidate will possess exceptional organizational capabilities, a collaborative professional demeanor, and the ability to operate independently within a highly regulated environment. While administrative efficiency is paramount, experience or familiarity with Indigenous community engagement and energy sector projects is highly valued.

Core Responsibilities

Manage and monitor the engagement inbox, accurately creating and logging entries within internal database systems (Salesforce/SIMS).
Utilize Power BI and Microsoft Word to compile, format, and review briefing materials, letters, and regulatory supporting document packages.
Coordinate internal and external logistics for community events, including venue selection, catering, hotel accommodations, promotional material inventory, and vendor onboarding.
Guide internal stakeholders and external applicants through the corporate citizenship and sponsorship application processes.
Attend project and stakeholder meetings, record accurate minutes, track action items, and manage follow-up commitments.
Maintain team SharePoint sites, shared calendars, distribution lists, and contact databases in strict adherence to corporate records management protocols.
Facilitate administrative team support, including building access requests, guest Wi-Fi registration, meeting room scheduling, and general office coordination.
Liaise effectively with internal project teams, consultants, and engagement specialists to support seamless department operations.

Required Qualifications

Post-secondary education in Business Administration or a related field, combined with a minimum of 3 years of progressive administrative experience (or an equivalent combination of education and experience; enthusiastic recent graduates with strong alignment will be considered).
Proficiency in the Microsoft Office Suite (Word, Outlook, Excel), SharePoint, Salesforce (SIMS), and Power BI for report generation and document processing.
Demonstrated ability to manage competing priorities, adapt swiftly to changing tasks, and perform autonomously in a fast-paced, highly regulated industry.
Exceptional written and verbal communication skills, with refined attention to detail for reviewing and drafting official correspondence.

Preferred Qualifications

Background or strong familiarity with First Nations, Métis, or Inuit culture and community engagement practices.
Prior experience working on energy, infrastructure, or oil and gas project deliverables.
Willingness to travel periodically between site locations and attend regional community engagement events.

Employment Details

Location: North York, ON or Chatham, ON (Hybrid)
Contract Duration: 1 Year (Possibility of extension based on performance and business needs)

Apply About employer

More about this job

Responsibilities

Manage engagement records, prepare briefing and regulatory materials, and coordinate logistics for community events. Support application processes, meetings, follow-ups, team sites, calendars, and general office operations while liaising with internal and external stakeholders.

Requirements

Requires post-secondary education in Business Administration or a related field and at least three years of progressive administrative experience, or an equivalent combination; aligned recent graduates may also be considered. Candidates should be proficient with Microsoft Office, SharePoint, Salesforce/SIMS, and Power BI, and demonstrate strong communication, attention to detail, adaptability, and independent prioritization.

Skills

Records Management
Regulatory Filings
Event Coordination
Stakeholder Engagement
Salesforce
SIMS
Power BI
Microsoft Word
Microsoft Outlook
Microsoft Excel
SharePoint
Report Generation
Meeting Minutes
Database Management
Written Communication
Prioritization

Visa sponsorship

Not detected in the job text

Keywords

Community Engagement
Indigenous Engagement
First Nations
Métis
Inuit
Energy Sector
Infrastructure
Oil And Gas
Records Management
Regulatory Filings
Salesforce
SIMS
Power BI
Microsoft Word
Microsoft Outlook
Microsoft Excel
SharePoint
Corporate Citizenship
Sponsorship Applications
Event Logistics
Vendor Onboarding
Stakeholder Meetings
Action Item Tracking
Contact Databases
Document Processing
Report Generation

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