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Added 3 mins ago
AO
Intake Administrator – Elder Housing Program - EUTC - 2026-97
Assembly of Manitoba Chiefs
Winnipeg, MB
- Full-time
…referrals are processed efficiently, and clients receive timely, professional support. The Intake Administrator works closely with program staff, external agencies, and clients to maintain…
Added 3 mins ago
Systems Operator
Hilton Food Group Plc
Brantford, ON
handling systems in a 24/7 mission-critical environment. This role monitors and
Added 3 mins ago
C
Software Developer, Co-op
Clio
Toronto, ON · Vancouver, BC · Calgary, AB
- Full-time
Contribute to coordinating product support through a rotational assignment.
Added 3 mins ago
C
Administrative Assistant, Neonatology and Pediatric Critical Care - Permanent Full-Time (1.0)
CHEO
Ottawa, ON
- Full-time
Establishing, developing and maintaining various internal office support systems such as electronic databases, tracking systems, filing systems, monthly reports, processing mail,…
Added 7 mins ago
CA
Adjoint(e) administratif(ve)
Centurion Asset Management Inc.
Montreal, QC
- Full-time
Added 7 mins ago
BC
Assistant Head of Lighting
Banff Centre for Arts and Creativity
Banff, AB · AB- Banff, Alberta
- Full-time
Assist the Head and Technical Director in monitoring and reviewing support systems and mechanisms appropriate to the successful operation of the Performing Arts.
Added 7 mins ago
B
SENIOR BUSINESS ADVISOR, OPERATIONS - Montreal and North Shore
BDC
Saint-Jean-sur-Richelieu, QC · St-Jean-sur-Richelieu
- Full-time
…the Operations department. This position focuses on providing professional, high-impact solutions that help entrepreneurs improve their performance and grow their…
Added 7 mins ago
V
Retail Sales Consultant - Edmonton
Vistek
Edmonton, AB
- Full-time
Provide support to Rentals Department when needed
Added 7 mins ago
EV
Coordinator, Marketing Operations
Elk Valley Resources
Vancouver, BC
- $80,000 to $100,000 CAD / year
…employee health and wellness and provide opportunities for professional…
Added 7 mins ago
A
PhD Researcher, AI Research
Autodesk
Toronto, ON · AMER - Canada - Ontario - Toronto - University Ave
- Full-time
…participate in tech talks and other activities designed to support your personal and professional development. Our internships align with Autodesk’s Flexible Workplace approach, which is…
Added 7 mins ago
LC
Senior Analyst, Transport Business Development
Loblaw Companies Limited
Brampton, ON
- Full-time
This role is well suited to a highly analytical and systems-oriented professional who enjoys investigating complex problems, working with large data sets, and translating findings into…
Added 7 mins ago
JI
Intermediate Contracts Coordinator
J.D. Irving, Limited
NS · Dartmouth, NS
- Full-time
…in-service, and end of life. We are proud to deliver quality professional technical services including Engineering, Integrated Logistics Support, Technical Editing, Configuration…
Added 7 mins ago
LC
Asset Protection Representative
Loblaw Companies Limited
Burnaby, BC
- Full-time
Support for you at Loblaw goes far beyond a paycheque. We will reimburse your annual security license costs and support your ongoing career development with in-house training programs and…
Added 7 mins ago
AI
Technical Support Center Supervisor
ARxIUM INC
Winnipeg, MB
- Full-time
The Supervisor, Technical Support Center leads the day-to-day operations of the Technical Support Center, ensuring timely resolution of customer issues and exceptional service delivery.…
Added 7 mins ago
LC
Pharmacy Technician -Contract
Loblaw Companies Limited
Canada
- Part-time
- Knowledge of professional discipline, technical specialties, related process
Added 7 mins ago
TO
Manager, IT Program Delivery (Re-advertised)
Town of Gravenhurst
Gravenhurst, ON
- Full-time
…delivery of the IT program, including managing existing IT systems and monitoring the technology landscape to ensure that IT maintains an appropriate technology environment to deliver…
Added 22 mins ago
CI
Project Manager (Nuclear)
Calian in Space & Technology
Toronto, ON
- Full-time
Implement and enforce appropriate quality controls across projects, ensuring compliance with CNSC regulations, nuclear codes, standards, and internal quality systems.
Added 22 mins ago
K
Senior Engineer (Mechanical/Piping Design)
Kinectrics
Kincardine, ON
- Internship
…experts who will help you develop the skills essential to your professional growth in a dynamic, entrepreneurial, and rewarding work…
Added 22 mins ago
A
Medical Office Assistant
Adecco
Toronto, ON · East York, ON
- Temporary
Are you a patient-focused professional who thrives in a fast-paced healthcare environment? We are seeking a Medical Office Administrator to join a busy and collaborative medical clinic in…
Added 22 mins ago
QM
Comptable et assistant(e) de direction du PDG / Bookkeeper & Executive Assistant to the CEO
Quantum Management Services Ltd.
Montreal, QC
- $100,000 to $120,000 CAD / year
- Full-time
We are seeking a highly trustworthy, detail-oriented Executive Assistant & Bookkeeper to directly support the CEO in managing a portfolio of non-operating companies and personal real estate…
Added 22 mins ago
WI
Proposal Specialist
WSP in Canada
AB · Edmonton, AB
- Full-time
Experience using proposal management platforms, content libraries, and CRM systems to support business development activities.
Added 22 mins ago
D
Electrician
Dexian
Nisku, AB
- $40 to $44 CAD / hour
- Contract
The Journeyperson Electrician is responsible for the installation, termination, testing and maintenance of conduit systems, wiring, electrical equipment, panels, sensors and control devices…
Added 22 mins ago
QM
Commis au traitement des données / Data Processing Clerk
Quantum Management Services Ltd.
Montreal, QC
- $40,000 to $45,000 CAD / year
- Full-time
Looking for a detail-oriented professional who thrives on accuracy?
Added 22 mins ago
SH
Personal Support Manager
SE Health
ON · York, ON
- Full-time
As a Personal Support Manager (RPN - Registered Practical Nurse), you will oversee the delivery of client care for a community PSW team in the Central Simcoe Region. You will ensure high…
Added 22 mins ago
ME
Senior Protection & Control Engineer
Morson Edge (Canada)
Burnaby, BC
- $95 to $120 CAD / hour
- Contract
The Engineer E5 is a senior engineering professional responsible for delivering innovative engineering, estimating, planning, and quality management services on medium to high complexity…

RigUp

Project Administrator II

Toronto, ON, Canada
North York, ON, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 5, 2026
Posting language: English
Posted: Oct 6, 2026

Original job description

Professional Summary

The Client is seeking a dedicated Project Administrator II to support Community and Indigenous Engagement initiatives across North York and Chatham operations. This role is instrumental in maintaining rigorous records management, supporting regulatory filings, and facilitating event logistics for local stakeholder engagement. The ideal candidate will possess exceptional organizational capabilities, a collaborative professional demeanor, and the ability to operate independently within a highly regulated environment. While administrative efficiency is paramount, experience or familiarity with Indigenous community engagement and energy sector projects is highly valued.

Core Responsibilities

Manage and monitor the engagement inbox, accurately creating and logging entries within internal database systems (Salesforce/SIMS).
Utilize Power BI and Microsoft Word to compile, format, and review briefing materials, letters, and regulatory supporting document packages.
Coordinate internal and external logistics for community events, including venue selection, catering, hotel accommodations, promotional material inventory, and vendor onboarding.
Guide internal stakeholders and external applicants through the corporate citizenship and sponsorship application processes.
Attend project and stakeholder meetings, record accurate minutes, track action items, and manage follow-up commitments.
Maintain team SharePoint sites, shared calendars, distribution lists, and contact databases in strict adherence to corporate records management protocols.
Facilitate administrative team support, including building access requests, guest Wi-Fi registration, meeting room scheduling, and general office coordination.
Liaise effectively with internal project teams, consultants, and engagement specialists to support seamless department operations.

Required Qualifications

Post-secondary education in Business Administration or a related field, combined with a minimum of 3 years of progressive administrative experience (or an equivalent combination of education and experience; enthusiastic recent graduates with strong alignment will be considered).
Proficiency in the Microsoft Office Suite (Word, Outlook, Excel), SharePoint, Salesforce (SIMS), and Power BI for report generation and document processing.
Demonstrated ability to manage competing priorities, adapt swiftly to changing tasks, and perform autonomously in a fast-paced, highly regulated industry.
Exceptional written and verbal communication skills, with refined attention to detail for reviewing and drafting official correspondence.

Preferred Qualifications

Background or strong familiarity with First Nations, Métis, or Inuit culture and community engagement practices.
Prior experience working on energy, infrastructure, or oil and gas project deliverables.
Willingness to travel periodically between site locations and attend regional community engagement events.

Employment Details

Location: North York, ON or Chatham, ON (Hybrid)
Contract Duration: 1 Year (Possibility of extension based on performance and business needs)

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More about this job

Responsibilities

Manage engagement records, prepare briefing and regulatory materials, and coordinate logistics for community events. Support application processes, meetings, follow-ups, team sites, calendars, and general office operations while liaising with internal and external stakeholders.

Requirements

Requires post-secondary education in Business Administration or a related field and at least three years of progressive administrative experience, or an equivalent combination; aligned recent graduates may also be considered. Candidates should be proficient with Microsoft Office, SharePoint, Salesforce/SIMS, and Power BI, and demonstrate strong communication, attention to detail, adaptability, and independent prioritization.

Skills

Records Management
Regulatory Filings
Event Coordination
Stakeholder Engagement
Salesforce
SIMS
Power BI
Microsoft Word
Microsoft Outlook
Microsoft Excel
SharePoint
Report Generation
Meeting Minutes
Database Management
Written Communication
Prioritization

Visa sponsorship

Not detected in the job text

Keywords

Community Engagement
Indigenous Engagement
First Nations
Métis
Inuit
Energy Sector
Infrastructure
Oil And Gas
Records Management
Regulatory Filings
Salesforce
SIMS
Power BI
Microsoft Word
Microsoft Outlook
Microsoft Excel
SharePoint
Corporate Citizenship
Sponsorship Applications
Event Logistics
Vendor Onboarding
Stakeholder Meetings
Action Item Tracking
Contact Databases
Document Processing
Report Generation

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