Administrative assistant jobs in Canada (2,315 jobs)

Find administrative assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 7, 2026

Hiring at a glance

View jobs

Open jobs: 2,315
Employers: 1,164

Advertised starting pay

Average starting payCAD / hour: $26.93Across 344 listings
Average starting payCAD / year: $53,257Across 109 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%7 listings
Hybrid: 13%297 listings
On-site: 87%2,003 listings

Not specified: <1% (8 listings)

Employers hiring include HealthCareersInSask.ca (71), City of Saint John (58), MNP (42).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Administrative assistant jobs in Canada

Email me new jobs Save this search

Added 4 months ago
IW
Administrative Assistant
Iranian Women's Organization of Ontario
Toronto, Ontario
- Contract
Added 4 months ago
R
Administrative Assistant
Rimkus
Ottawa, Ontario
- Full-time
Added 4 months ago
CG
Administrative Assistant
Canaccord Genuity Group Inc.
Vancouver, British Columbia
- Full-time
Added 4 months ago
I
Senior Administrative Assistant
Ipsen
Mississauga, Ontario
- Full-time
Added 5 months ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Yorkton, Saskatchewan
- Full-time
Added 3 months ago
Administrative Assistant
Bunge
Alberta · Fort Saskatchewan, AB
Reporting to the Plant Administration Supervisor, the Administrative Assistant will provide support to theAdministrative, Commercial Support and Management Teams.
Added 5 months ago
SV
Administrative Assistant - Retirement , Permanent Part time
Schlegel Villages
Toronto, Ontario
- Part-time
The Village of Humber Heights has an exciting opportunity for a Administrative Assistant to join their team.
Added 5 months ago
M
Administrative Assistant
MNP
Vancouver, British Columbia
- Full-time
Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and…
Added 5 months ago
CR
Administrative Assistant
Cando Rail & Terminals
Jansen, Saskatchewan
- Full-time
Administrative Assistant is a self-starter with strong organization, communication, interpersonal, accounting, and computer skills. If you enjoy working within a team, problem solving, and…
Added 2 months ago
CO
Administrative Assistant III
Capital One
Toronto, ON
- Full-time
161 Bay Street (93021), Canada, Toronto,Toronto, Ontario,Administrative Assistant III
Added 5 months ago
SC
Bookkeeper / Administrative Assistant
ServiceMaster Clean of Moncton
City of Moncton, New Brunswick · Moncton, NB
- Full-time
ServiceMaster Clean Moncton is looking for a full time Administrative Assistant / Bookkeeper to join our office team. Reporting to the Office Manager, the selected candidate will be…
Added 5 months ago
M
Administrative Assistant
MNP
Toronto, Ontario
- Full-time
Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and…
Added 6 months ago
M
Administrative Assistant
MNP
Chilliwack, British Columbia
- Full-time
Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and…
Added 6 months ago
M
Administrative Assistant
MNP
Kelowna, British Columbia
- Full-time
Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and…
Added 1 month ago
Purchasing Administrative Assistant Trainee
Nasittuq Corporation
Ottawa, ON
JOB TITLE: Purchasing Administrative Assistant Trainee – ITDP Program

No more jobs.

Rimkus

Administrative Assistant

Ottawa, ON, Canada

The Salary Range for this position is $43,000 - $68,000 and is dependent on education, experience, location and certifications/licensure. · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: The Salary Range for this position is $43,000 - $68,000 and is dependent on education, experience, location and certifications/licensure.
Job type: Full-time
Experience: 3+ years’ experience in an administrative capacity.
Posting language: English
Posted: Jun 17, 2026

Original job description

At Rimkus, our Built Environment Solutions team operates on a global scale with the advantage of local expertise. Our licensed engineers, architects, and technical specialists bring deep knowledge of regional requirements and industry best practices, enabling us to deliver customized, high-quality solutions that maximize the success of our clients’ investments. With a comprehensive portfolio that spans nearly every engineering and architectural discipline, we help organizations plan, build, and manage assets with confidence.

What sets us apart is our forward-thinking approach. We integrate carbon footprint reduction, resiliency, maintainability, and long-term sustainability into everything we do helping clients not just meet today’s needs but prepare for tomorrow’s challenges. From design and pre-construction through construction, closeout, and ongoing operations, we provide tailored support at every stage. By identifying potential issues before they arise, we mitigate risks, extend asset life, and reduce costly unplanned repairs. Whether an asset is newly constructed, leased, or purchased, our innovative solutions empower clients to operate more efficiently and sustainably. Joining Rimkus means being part of a team that’s shaping the future of the built environment - one smart, resilient solution at a time.

Overview

The Administrative Assistant, Built Environment Solutions is responsible for supporting their assigned business group by performing clerical and administrative duties for office personnel, including assisting with special projects as requested. They work under general supervision in the execution of assigned tasks.

Essential Job Functions

Matter-Specific Administration

Receives incoming assignments and inputs into company system with accuracy and efficiency.
Works within company system to ensure timely opening of new matters by tracking statuses and communicating with the Conflict Check team, proposal writers, and consultants when needed.
Demonstrates professionalism in all client communications (via phone, email, or in-person).
Maintains matter-related and general office files per company directives.
May require efficient processing of proformas by coordinating with consultants in order to meet monthly deadlines and client expectations.
May be responsible for ensuring the accuracy of client invoices and the prompt sending of invoices/potential supporting documentation to clients.
May oversee matter-related item storage.

General Office Administration

Answers phones and routes calls/messages in accordance with company procedures if required.
Supports the business needs of the District Manager/Practice Leaders/other local management.
Performs administrative duties for regional team as needed.
Provides backup support to other administrative staff to accommodate PTO requests/overflow work.
Responsible for proofreading, quality control, and distribution of outgoing work documents as needed.
Coordinates the purchasing of office supplies, equipment, etc.
Adheres to directives as outlined in the Built Environment Solutions Administrative Systems and Procedures Manual.
Offers assistance to internal clients in the form of troubleshooting issues as requested.
Attends and participates in monthly administrative conference calls.
Performs other duties as assigned.

Required Education and Certifications

Associate degree or higher desired.
3+ years’ experience in an administrative capacity.

Required Skills and Abilities

Must be bilingual in French and English
Must possess ability to understand corporate operations and procedures.
Must be able to interact and communicate with individuals at all levels of the organization.
Must possess excellent business writing, editing, and proofreading skills, as work requires continual attention to detail, establishing priorities, and meeting deadlines.
Must have working knowledge of a variety of computer applications including MSWord, Outlook, Excel, PowerPoint, and Teams, as well as other technical software and database programs, such as SharePoint.
Must have ability to analyze and understand information and ideas presented in writing or communicated verbally.
Must be able to respond in writing or verbally to matter-specific and general inquiries from management, peers, clients, and external vendors.
Must have strong interpersonal skills.
Must have the ability to handle confidential information.

The Salary Range for this position is $43,000 - $68,000 and is dependent on education, experience, location and certifications/licensure.

Physical Demands, Overtime, and Travel Requirements

Work is performed primarily in a physical or remote office setting. Employee is frequently required to stand, walk, sit, bend, crouch, hear, and talk (must be able to speak and communicate clearly with employees). Employee may lift and/or move up to 25 pounds. Clear vision and depth perception are also necessary.

This position is salaried with a non-exempt FLSA status. Regular working hours are 8 am to 5 pm, Monday through Friday, with one hour for lunch. There will be periods where overtime (or working outside of normal business hours) will be required, which the employee will need to comply with in order to meet the demands of the position.

Must have the ability to read, analyze, and understand information and ideas presented in writing. Must be able to respond, in writing or verbally, to matter-specific and general inquiries from management, peers, subordinates, clients, and external vendors. Must be able to produce and disseminate correspondence (i.e. emails, letters, etc.) as requested.

Travel Requirements – Not expected for this position.

Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k, IRA)
Life Insurance (Basic, Voluntary & AD&D)
Paid Time Off (Vacation, Sick & Public Holidays)
Family Leave (Maternity, Paternity)
Short Term & Long Term Disability
Training & Development

Apply About employer

More about this job

Responsibilities

Provides clerical and administrative support to the Built Environment Solutions business group, including matter-specific administration and general office duties. Responsibilities include managing incoming assignments, coordinating invoices, and supporting local management and regional teams.

Requirements

Requires at least 3 years of administrative experience and bilingual proficiency in French and English. Candidates should possess strong business writing skills and proficiency in Microsoft Office and SharePoint.

Skills

Bilingual French and English
Business Writing
Editing
Proofreading
MS Word
Outlook
Excel
PowerPoint
Teams
SharePoint
Interpersonal Skills
Administrative Support
Clerical Duties
Client Communication
Data Entry
Office Management

Benefits

Health Care Plan
Medical Insurance
Dental Insurance
Vision Insurance
401k
IRA
Life Insurance
Paid Time Off
Vacation
Sick Leave
Public Holidays
Family Leave
Maternity Leave
Paternity Leave
Short Term Disability
Long Term Disability
Training & Development

Visa sponsorship

Not detected in the job text

Keywords

Built Environment
Administrative Assistant
Matter Management
Conflict Check
Proformas
Client Invoicing
Office Administration
Bilingual
French
English
MS Word
Outlook
Excel
PowerPoint
Teams
SharePoint
Quality Control
Document Distribution
Corporate Operations
Professionalism

Report this job