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Added 1 day ago
FH
Administrative Support Clerk, Mental Health and Substance Use Services
Fraser Health
Surrey, BC
- Full-time
Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families, the Administrative…
Added 1 day ago
TA
Front Desk Coordinator
The AC Group of Independent Accounting Firms Limited
Charlottetown, PE
- Full-time
We are currently recruiting for a Front Desk Coordinator to join our diverse team of professionals. In this role, the successful candidate will work closely with our team and clients to…
Added 1 day ago
LH
2600002835 - Unit Clerk
Lakeridge Health
Oshawa, ON
- Full-time
Under the direction of the Patient Care Manager and Operations Coordinator, the Unit Clerk provides support to the various members of the health care team to facilitate the flow of patients…
Added 1 day ago
LH
2600002834 - Unit Clerk
Lakeridge Health
Oshawa, ON
- Full-time
Under the direction of the Patient Care Manager and Operations Coordinator, the Unit Clerk provides support to the various members of the health care team to facilitate the flow of patients…
Added 2 days ago
G
Patient Admin Coordinator/Medical Spa Receptionist
GraceMed
Toronto, ON
- $19 to $22 CAD / hour
- Part-time
Rewards that grow: Competitive compensation. Team member group benefits program plus discounts on medical-grade skin care and aesthetic services.
Added 2 days ago
TC
Inforce Specialist / Branch Office Coordinator - temporary full-time
The Canada Life Assurance Company
Vancouver, BC
- Full-time
The Branch Office Coordinator/In-force Specialist is an in-office position responsible for general branch administration including office reception, handling incoming and outgoing mail, and…
Added 2 days ago
UH
Patient Flow Coordinator
University Health Network
Toronto, ON
- Full-time
Monitor reception areas and patient wait times to support prompt service, communicate delays, maintain a safe environment, and refer patients and visitors to other health care professionals…
Added 4 days ago
OM
Cashier and Reception Coordinator
Ontario Medical Supply
Ottawa, ON
- $18.5 to $20.5 CAD / hour
- Full-time
The Cashier & Reception Coordinator serves as the first point of contact for customers, visitors, vendors, and healthcare partners entering the store and office. This role is responsible…
Added 4 days ago
Office Coordinator
Aecon
Sherwood Park, AB
We’re looking for an organized, service-oriented Office Coordinator to help keep our office running efficiently and create a positive experience for everyone who walks through our doors.…
Added 4 days ago
YO
Port of Entry (POE) Program Staff (On call)
YMCA of Greater Halifax/Dartmouth
Dartmouth, NS
- Full-time
Under the direction of the POE Program Coordinator, the staff provides direct, on-site support to refugee individuals and families during their arrival process. Responsibilities include…
Added 4 days ago
RO
School Experiences Coordinator (12-month Contract)
Royal Ontario Museum
Toronto, ON
- Part-time
Coordinate the scheduling, registration, reception, and delivery logistics for onsite and online school programs, ensuring a welcoming and organized experience for visiting groups
Added 5 days ago
RO
School Experiences Coordinator (12-month Contract)
Royal Ontario Museum
Toronto, ON
- $35.15 to $40.19 CAD / hour
- Part-time
Coordinate the scheduling, registration, reception, and delivery logistics for onsite and online school programs, ensuring a welcoming and organized experience for visiting groups.
Added 5 days ago
YT
Venue Rentals Coordinator (Non-Union Contract)
YWCA Toronto
Toronto, ON
- $31.81 CAD / hour
- Full-time
Coordinates and manages the external and internal booking system for venue rental spaces, including Nancy’s auditorium, the Rotary Club of Toronto reception hall, the Women’s Community…
Added 5 days ago
YT
Venue Rentals Coordinator (Non-Union Contract)
YWCA Toronto
Toronto, ON
- Contract
Coordinates and manages the external and internal booking system for venue rental spaces, including Nancy’s auditorium, the Rotary Club of Toronto reception hall, the Women’s Community…
Added 5 days ago
ME
Office Coordinator - Etobicoke
META Employment Services
Toronto, ON · Etobicoke, Ontario
- Contract
META Employment Services is seeking an organized, client-focused Office Coordinator to support day-to-day operations at our Etobicoke location. This hands-on role is responsible for…
Added 5 days ago
RU
Floater Clerk
Ricoh USA, Inc.
Toronto, ON
- Full-time
Require experience in use of a photocopier, scanner, printer, hole driller, bindery equipment, electric stapler, scales, collators and related equipment
Added 5 days ago
AI
Bookkeeper and Office Administrator
Avenir IT Inc.
Winnipeg, MB
- Full-time
We are looking for a reliable, detail-oriented Bookkeeper to manage day-to-day bookkeeping and support office administration. You will help maintain accurate financial records, coordinate…
Added 6 days ago
S
Unit Clerk - Odette Cancer Centre - Temporary full-time - 2026-18672 (2026-18672)
Sunnybrook
Toronto, ON
- Full-time
In this Unit Coordinator role, this position provides a broad range of administrative support within the Outpatient Cancer Clinics (General Treatment Services) at the Odette Cancer Centre.…
Added 6 days ago
S
Unit Clerk - Odette Cancer Centre - Temporary Full-Time - 2026-16492 (2026-16492)
Sunnybrook
Toronto, ON
- Full-time
In this Unit Coordinator role, this position provides a broad range of administrative support within the Outpatient Cancer Clinics (General Treatment Services) at the Odette Cancer Centre.…
Added 8 days ago
TS
Learning Strategist, Autism and Neurodiversity
The Sinneave Family Foundation
Calgary, AB
- Contract
As a member of the Innovation Team, this role collaborates with internal team members, community partners, and stakeholders to understand gaps in knowledge and services, develop approaches…
Added 8 days ago
LH
CCM-Care Coordinator Manager
Lifemark Health Group
Stony Plain, AB
- Full-time
Are you passionate and dedicated to making a positive impact on people’s health and wellness? Do you thrive on having the satisfaction of being on a driven team of industry experts and…
Added 8 days ago
TL
Team Lead, Client Services
The Law Office Management Association (TLOMA)
Toronto, ON
- Full-time
…Services & Hospitality team. The Team Lead will oversee the Reception Desk and provide exceptional service to the Firm’s internal and external…
Added 9 days ago
H
Senior Workplace Coordinator
Harvey
Canada
- $76,000 to $114,000 CAD / year
- Full-time
As Workplace Senior Coordinator, you are Harvey's Workplace team in Toronto. You run the office end to end: the space, the service partners behind it, the experience employees and clients…
Added 9 days ago
Corporate Services Coordinator
Long View Systems
AB
We're looking for an energetic, organized and people-focused Corporate Services Coordinator to help create an exceptional experience for our Edmonton team, clients and visitors. This is a…
Added 9 days ago
SS
Administrative Assistant On-Call
Sooke School District 62
Victoria, BC
- Internship
As part of our administrative spare board, you may be called to replace a Clerk Middle/Secondary and Elementary Administrative Assistant at Elementary Schools. You can find more information…

RisingOaks Early Learning Ontario

Executive Assistant

Kitchener, ON, Canada

10-Step Salary Grid: $29.45 - $35.34 per hour (est. $57,427–$68,913 per annum) · Full-time

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Job details

Pay: 10-Step Salary Grid: $29.45 - $35.34 per hour (est. $57,427–$68,913 per annum)
Job type: Full-time
Apply by: Nov 14, 2026
Experience: 2+ years of experience in an executive or senior administrative support role.
Working hours: 37.5 hours per week
Posting language: English
Posted: Oct 15, 2026

Original job description

Are you highly organized, resourceful and someone who can see both the big picture and the details? Do you enjoy bringing order to competing priorities, anticipating what needs to happen next and finding solutions along the way? If so, RisingOaks Early Learning wants to hear from you.

RisingOaks Early Learning Ontario is looking for a full-time Executive Assistant to support our CEO and board of directors. We’re a growing, not-for-profit organization with ten early learning and child care centres across Waterloo Region, soon to be eleven, and a team of 250+ employees. We’re continuing to expand our programs, strengthen our organizational capacity and grow our sector leadership. As Executive Assistant, you'll have a front-row seat to the action, working closely with senior leadership, supporting board governance and strategic initiatives, and helping keep our administration office running smoothly. It's an exciting time to join RisingOaks and help shape our future as we grow and advance early learning and child care.

About the Position:

Working closely with the CEO, you'll provide proactive administrative support, take a lead role in coordinating the activities of the board of directors and its committees, and help keep organizational priorities and projects moving forward. As part of a small, collaborative administrative team, you'll also pitch in with general office administration and day-to-day problem-solving. Success in this role means taking initiative, anticipating needs, managing competing priorities and exercising sound judgment.

As a member of the administration team, you’ll be responsible to:

Provide proactive support to the CEO, including calendar and email management, scheduling and prioritizing communications.
Anticipate the CEO's needs, conduct research and prepare information to support meetings and decisions.
Take a lead role in coordinating the board of directors and its committees, including meeting schedules, agendas, materials, logistics and follow-up on action items. Provide similar administrative support to the leadership team and the DEIB committee.
Support the CEO in their role as corporate Secretary, including drafting briefing notes, meeting minutes, maintaining governance records, and applying relevant by-laws and procedures.
Support government relations and advocacy initiatives through research, coordination and information gathering.
Coordinate organizational projects, monitor timelines and follow up on commitments.
Build positive, trusting relationships with board members, employees and partners.
Maintain accurate, organized and confidential electronic records (e.g., correspondence, meeting materials, reports, by- laws, policies, governance documents).
Contribute to the smooth operation of the administration office, including meeting coordination, reception, vendor relations, general office administration, and technology management.

RisingOaks is building for the future, and we want you to be a part of it.

Desired Qualifications & Experience :

Post-secondary education in a relevant field (e.g., office administration – executive, business administration), or an equivalent combination of education and experience.
2+ years of experience in an executive or senior administrative support role. Board support experience is a significant asset.
Certified Administrative Professional (CAP) designation is an asset.
Strong proficiency in MS Office (Outlook, Excel, Word, PowerPoint, Access, Teams) and IOS systems (iPads)
Strong organizational skills, attention to detail, initiative and sound judgment.
Demonstrated discretion and professionalism when handling confidential information.
Previous project coordinator experience in a not-for-profit, charitable environment is an asset

Working with RisingOaks Early Learning

This is a full-time, permanent position working on-site at 2-10 Washburn Drive in Kitchener.

Your total compensation package will include your hourly salary, a competitive benefits program, Group RRSP with employer matching contributions, paid well-being days, professional development support and a paid Christmas closure in addition to vacation entitlement.

10-Step Salary Grid: $29.45 - $35.34 per hour (est. $57,427–$68,913 per annum)

Days and Hours: 37.5 hours per week; schedule is negotiable.

Our core office hours are 9am to 5pm, with flexibility to establish a schedule that works for you and the organization. Occasional evening meetings are required to support the board of directors and its committees, with some opportunities for remote participation. Scheduling flexibility is provided to accommodate these commitments.

You’ll find our office is conveniently located near the 7/8 expressway off Fischer- Hallman Road in Southwest Kitchener. There may also be opportunities for occasional remote work.

Start date: December 7, 2026 (negotiable)

Interested candidates should respond in writing with cover letter and resume by e-mailing

careers@risingoaks.ca no later than 11:59 pm on October 28, 2026.

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More about this job

Responsibilities

Provide proactive administrative support to the CEO and leadership team, and coordinate the board of directors and its committees, including meetings, governance records, and follow-up actions. Support organizational projects, government relations and advocacy, confidential records management, and the smooth day-to-day operation of the administration office.

Requirements

The role requires relevant post-secondary education or an equivalent combination of education and experience, along with at least two years of executive or senior administrative support experience. Candidates should have strong organizational skills, discretion, sound judgment, and proficiency with Microsoft Office and iOS; board support experience and a Certified Administrative Professional designation are assets.

Skills

Executive Administrative Support
Calendar Management
Email Management
Board Governance
Meeting Coordination
Minute Taking
Confidential Records Management
Project Coordination
Research
Government Relations
Advocacy Coordination
Stakeholder Relationship Building
Microsoft Office
iOS Systems
Organization
Sound Judgment

Benefits

Competitive Benefits Program
Group RRSP With Employer Matching Contributions
Paid Well-Being Days
Professional Development Support
Paid Christmas Closure
Vacation Entitlement

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Administrative Support
Board Of Directors
Board Governance
Corporate Secretary
Meeting Agendas
Meeting Minutes
Governance Records
By-Laws
Policies
Calendar Management
Email Management
Microsoft Outlook
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Access
Microsoft Teams
iOS
iPads
Project Coordination
Government Relations
Advocacy
Confidential Records
Not-For-Profit
Early Learning And Child Care
Certified Administrative Professional
DEIB Committee

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