Office administrator jobs in Coquitlam, BC and nearby

Office administrator jobs within 25 km of Coquitlam, BC, Canada. Nearby towns and cities are included. Distances are straight-line, not driving distances.

Counted Sep 20, 2026

Hiring at a glance

View jobs

Open jobs: 70
Employers: 55

Advertised starting pay

Average starting payCAD / year: $53,380Across 10 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 0%0 listings
Hybrid: 14%10 listings
On-site: 86%60 listings

Employers hiring include 123Dentist (4), Connective (3), Northland Properties (3).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office administrator jobs in Coquitlam, BC and nearby

Within 25 km

Save this search

Added 19 days ago
Privacy Officer BCCDC
Provincial Health Services Authority
Vancouver, BC
Full-time
Added 20 days ago
Administrative Coordinator Residency Program
Provincial Health Services Authority
Vancouver, BC
Full-time
Added 22 days ago
FT - Maintenance and Administrative Coordinator - Vancouver
Connective
Vancouver, BC
Full-time
Added 17 days ago
Office Administrator, Part Time, Contract
ESFM (CCSSL Eurest)
Vancouver, BC
Part-time
Added 17 days ago
Office Manager-Surrey
123Dentist
Burnaby, BC
$35 to $38 CAD / hour
Full-time
We are looking for a passionate, hard-working Office Manager on a full-time basis for our beautiful office in Surrey, BC
Added 25 days ago
Front Desk & Office Coordinator
Norland
Burnaby, BC
Full-time
Ready to take your career to the next level? Join Norland and thrive as a Front Desk & Office Coordinator !
Added 25 days ago
Office Coordinator
Velocity Bolting
Burnaby, BC
$58,000 to $65,000 CAD / year
Full-time
Added 25 days ago
Executive Office Manager
Rival Group
Vancouver, BC
Full-time
Reporting to Co-CEOs, we’re looking for a collaborative Executive Office Manager to join Rival Group. In this role, you’ll help keep our executive team and offices running smoothly by…
Added 25 days ago
Office Manager | Byrne Road
Cactus Club Cafe
Burnaby, BC
Part-time
Our Office Managers act as an extension of the finance and payroll teams. As a key member of the restaurant, their primary responsibility is to manage and maintain payroll, finance and…
Added 23 days ago
FT - Maintenance and Administrative Coordinator - Vancouver
Connective
Vancouver, BC
Added 3 months ago
office manager
SB Trucking
Surrey, BC
Full-time
Added 3 months ago
office administrator
New World Canada Immigration Services
Surrey, BC
Full-time
Added 25 days ago
FT - Maintenance and Administrative Coordinator (3rd Ave)
Connective
Burnaby, BC
Added 1 month ago
Administrative Coordinator
Avison Young | Canada
Vancouver, BC
Full-time
Added 1 month ago
Office Coordinator
BrainStation
Vancouver, BC
Full-time
Added 1 month ago
Executive Office Manager
Rival Technologies
Vancouver, BC
Reporting to Co-CEOs, we’re looking for a collaborative Executive Office Manager to join Rival Group. In this role, you’ll help keep our executive team and offices running smoothly by…
Added 6 days ago
Compliance & Privacy Officer
Robert Half
Vancouver, BC
Contract
Added 1 month ago
Chief Information Security Officer and Privacy Officer
Long View Systems
Vancouver, BC
Added 1 month ago
Office Manager - JOEY Shipyards
JOEY Restaurant Group
Vancouver, BC
Full-time
As an Office Team Member at JOEY, you will play a
Added 1 month ago
Office Manager - Vancouver City Centre Dental
123Dentist
Vancouver, BC
$35 to $38 CAD / hour
Full-time
The team at Vancouver City Centre Dental located in Vancouver, BC are looking for a passionate, hard-working Office Manager on a full-time basis.
Added 1 month ago
Administrative Coordinator (Professional Development Operations)
Chartered Professional Accountants of BC
Vancouver, BC
$42,250 to $50,150 CAD / year
Full-time
Added 1 month ago
Dispatch Supervisor & Peak Office Administrator (Full Time Seasonal, Year Round)
Northland Properties
Vancouver, BC
Full-time
Job Title: Dispatch Supervisor and Peak Office Administrator
Added 1 month ago
Administrative Officer, Regional Director General
Canadian Security Intelligence Service (CSIS) | Service canadien du renseignement de sécurité (SCRS)
Burnaby, BC
Full-time
Added 1 month ago
Administrative Coordinator
CP Group
Vancouver, BC
Up to $60,000 CAD / year
Full-time
…close-knit, fast-moving team looking for someone to join our office in a key, varied support…
Added 2 months ago
Union Liaison Officer
Community Savings Credit Union
Burnaby, BC
Full-time

Rival Group

Executive Office Manager

Vancouver, BC, Canada

Job type: Full-time
Apply by: Sep 25, 2026
Experience: 5+ years of experience in executive support, office or business operations, or a similar role.
Posting language: English
Posted: Aug 26, 2026

Apply About employer

Applications open in a new tab.

Original job description

Location: Vancouver, BC | Employment Type: Full-Time | Reports to: Co-CEOs

Reporting to Co-CEOs, we’re looking for a collaborative Executive Office Manager to join Rival Group. In this role, you’ll help keep our executive team and offices running smoothly by supporting our two Co-CEOs, managing the day-to-day needs of the Vancouver office, providing oversight and support for our Toronto and Chicago offices, and taking on a range of projects across the business, working with smart, kind people who care about great work, real collaboration, and having fun while building something meaningful.

This role is based in Vancouver, BC and requires an in-office presence five days a week. As the person responsible for the day-to-day operation of the office, including opening and closing it each day, this is not a hybrid position.

About Rival Group

Rival Group brings together Rival Technologies, Reach3 Insights, and Angus Reid Group to help brands get closer to their customers through AI-accelerated, mobile-first conversational insights. Our teams blend technology, research, consulting, and data storytelling to help organizations make better, faster, and smarter decisions.

We're transforming the insights industry - moving quickly, staying curious, and building work that feels fresh, human, and genuinely useful. We celebrate people who bring courage, energy, results, and kinship to everything they do.

What you’ll own

Support the Co-CEOs with calendar management, with a particular focus on key internal and external meetings.
Manage the cadence of recurring Board, executive, management, and company-wide meetings.
Coordinate agendas, materials, logistics, and follow-up for key meetings.
Help organize Board meetings, leadership offsites, planning sessions, Town Halls, and other company events.
Coordinate executive travel and logistics as needed.
Keep an eye on what's coming up and make sure the right people, information, and materials are in place.
Manage the day-to-day operation of our Vancouver office, including responsibility for opening and closing the office each day.
Be the primary point person for facilities, building management, vendors, supplies, equipment, kitchen inventory, and general office needs.
Provide coordination and support for our Toronto and Chicago offices.
Make sure our offices are well run, welcoming, and ready for employees and visitors.
Coordinate maintenance, office improvements, moves, and other facilities needs.
Take on special projects for the Co-CEOs and other members of the leadership team.
Help pull together information, reporting, presentations, or other materials when needed.
Work with teams such as Finance, People & Culture, IT, and Operations on company-wide initiatives.
Help coordinate employee events, leadership meetings, and company celebrations.
Pitch in where needed. This is a role where the scope will change depending on what's happening across the business.

What you bring

5+ years of experience in executive support, office or business operations, or a similar role.
Experience of working directly with senior executives.
Very strong organizational skills and attention to detail.
Good judgment and discretion.
Someone who is comfortable managing a lot of moving pieces without needing everything spelled out.
Strong written and verbal communication skills.
Confidence working with people at all levels of an organization.
Strong Microsoft 365 skills, particularly Outlook, Teams, Excel, Word, and PowerPoint.
Someone who takes ownership, follows things through, and isn't afraid to jump in and solve a problem.

Nice to have

Experience supporting multi-office operations across different locations.
Experience coordinating Board meetings, leadership offsites, executive travel, and company events.
Experience working cross-functionally with Finance, People & Culture, IT, and Operations on company-wide initiatives.

Why Rival for your next career adventure?

At Rival, how we work matters just as much as what we deliver. We’re building a place where people can do meaningful work, grow their careers, and enjoy the humans they work with along the way.

Fair compensation: We’re committed to pay equity and fair pay practices. The salary range for this role is CAD $80,000 to $100,000, with final compensation based on skills, experience, and internal equity.

Home office, internet, and cellphone stipends
Retirement savings with employer matching
Parental leave top-up

Flexibility and time off: Comprehensive paid time off so you can recharge and do your best work.

In-office working model, five days a week
Comprehensive paid time off
Volunteer and professional development days

Health and wellness: Benefits that support the whole human, not just the employee.

Competitive health, vision, and dental benefits
Health spending account
Generous sick, personal, and mental health days
Additional health benefits with Canada Life

Our values

Our values guide how we work together, make decisions, and show up for customers and each other:

Courage
Results
Energy
Kinship

The not-so-fine print

You must be eligible to work in Canada to be considered for this role. At Rival, we value the unique qualities and experiences each candidate brings. We personally review every application and do not use AI or automated systems to screen or filter resumes.

If you don’t see yourself fully reflected in every requirement above, we still encourage you to apply. Research shows that people from underrepresented groups often apply only when they feel 100% qualified. We’re proud to be an equal opportunity workplace committed to building a team culture that celebrates diversity, inclusion, and belonging.

Rival provides equal employment opportunities to all employees and applicants without regard to race, religion, age, ancestry, gender, sex, sexual orientation, national origin, citizenship status, physical or mental disability, veteran status, marital status, or any other characteristic protected by applicable law.

We’re also committed to an accessible work environment and inclusive employment practices. If you require accommodation at any point in the selection process, please email [email protected].

Please note that, given our security and compliance certifications, final applicants will be required to undergo a background check. No recruiters and no phone calls, please.

Apply About employer

More about this job

Responsibilities

Provide comprehensive administrative support to two Co-CEOs, including calendar and travel management and coordination of board and company meetings. Oversee the daily operations and facilities management of the Vancouver office while providing support for Toronto and Chicago locations.

Requirements

Requires 5+ years of experience in executive support or business operations, specifically working with senior executives. Candidates must possess strong organizational skills, proficiency in Microsoft 365, and the ability to manage complex logistics independently.

Skills

Executive Support
Office Management
Calendar Management
Event Planning
Facilities Management
Vendor Management
Microsoft 365
Outlook
Teams
Excel
Word
PowerPoint
Project Management
Written Communication
Verbal Communication
Discretion

Benefits

Home office stipend
Internet stipend
Cellphone stipend
Retirement savings with employer matching
Parental leave top-up
Paid time off
Volunteer days
Professional development days
Health benefits
Vision benefits
Dental benefits
Health spending account
Sick days
Personal days
Mental health days

Visa sponsorship

Not detected in the job text

Keywords

Executive Office Manager
Business Operations
Facilities Management
Board Meetings
Corporate Events
Microsoft 365
Market Research
AI-accelerated Insights
Cross-functional Coordination
Travel Logistics
Vendor Management
Administrative Support

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