Site:
La Verendrye General Hospital
Department:
Finance
Status:
Full-time
Salary Scale:
$71,700 to $83,995 annually
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POSITION
(Title):
|
Payroll Clerk
|
|
DEPARTMENT/SERVICE
AREA:
|
Finance
|
|
SITE:
|
La Verendrye General Hospital
|
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REPORTS
TO (Title):
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Senior Director, Financial & Statistical
Services
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Qualifications Required:
- Grade 12 Secondary
School Diploma or equivalent.
- Completion of a two
year, post secondary program in Human Resources, Business, or an
equivalent combination of education and experience will be considered.
- Canadian Payroll
Certification preferred; successful candidates will be expected to obtain
certification within a reasonable period if not already certified.
- 1 to 2 years of
experience in payroll, data entry, or working in a public sector,
hospital, or unionized environment is required.
- Demonstrated experience working
with collective agreements.
- Demonstrated experience
working in a payroll and/or Human Resource Information System (HRIS) program.
- Demonstrated ability to
function under deadlines, work independently and cope with high volume of
work.
- Strong written and
verbal communication skills an asset.
- Excellent interpersonal
skills, and proven ability to develop working relationships required.
- Must be physically
capable of performing the essential duties of the position.
- Carry out all work
assignments safely and be knowledgeable of and in compliance with relevant
regulations, policies and procedures.
- Excellent knowledge of
relevant legislation, especially the Employment Standards Act (ESA).
Attributes:
- The Payroll
Clerk is
required to:
- Work independently;
- Be dependable,
versatile, highly motivated, competent, cooperative;
- Show initiative and be
a creative thinker;
- Be innovative,
illustrate superior communication skills, maintain strong interpersonal
relationships;
- Possess effective
organizational skills; and
- Possess a high degree
of confidentiality, honesty, integrity and trustworthiness;
- Work co-operatively
with payroll, human resources and finance teams.
General Accountabilities:
- Supports and assists in
the day-to-day processing of payroll and benefits in compliance with
legislation, policies, and collective agreements, ensuring accuracy and
timelines are met.
Specific Accountabilities:
- In compliance with
internal controls, collective agreements, legislation, policies &
procedures, business practice, the Payroll Clerk:
- Supports payroll
processing including timesheet auditing, verification, earnings
calculation, and deduction processing.
- Ensures payroll is
documented, authorized/approved, accurate and submitted in a timely and
efficient manner.
- Participates as part of
the payroll team who maintain effective and efficient centralized
day-to-day payroll functions.
- Perform regular
reconciliations and audits of payroll data and processes to ensure
accuracy, data integrity, and compliance, including reviews of timecards
and hours used in pay calculations.
- Monitor salary and
wages to ensure correctness and compliance.
- Assist with onboarding
and providing guidance to employees and managers regarding payroll and
benefits questions.
- Prepare and distribute
payroll-related reports for internal and external stakeholders as
required.
- Thorough understanding
of payroll-related legislation, collective agreements, standards, policies
and procedures.
- Assists and supports
grievance procedure if relevant to payroll.
- Collaborates on the
development, review, and maintenance of standard operating procedures and
policies for payroll and HRIS. Provides payroll support to staff,
management, and end users, including interpretation of contracts,
legislation, and policies.
- Liaise, engage, consult
and collaborate with management, staff, and external stakeholders, as
required.
- Maintain team oriented,
cohesive and integrated environment with staff, management, partners and
stakeholders.
- Participate in quality
assurance efforts related to payroll accuracy and compliance.
- Assist with annual financial audits
by providing required payroll documentation.
- Attend meetings as required to
provide payroll-related input.
- Perform other duties not
specifically mentioned in the policies, procedures or job descriptions or
that may, from time to time, be assigned.
- Administers employee group benefits and the HOOPP pension
plan, including enrollments, terminations, leaves, changes, and
contribution management. Ensures accurate and timely processing, reporting, and
compliance with policies, legislation, and collective agreements.
- Provides support and education to employees
regarding benefit and
pension eligibility, responds to inquiries, liaises with external providers,
and maintains up-to-date records in payroll and HRIS systems.
Conditions of Employment
Human Resource Policies
Corporate Policies
Department Policies
Extra Information: