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Added 1 min ago
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RJC Engineers

Proposal Coordinator

Victoria, BC, Canada

Pay: Salary Range: $54,000 - $65,000
Job type: Full-time
Experience: 2 to 5 years of related experience.
Posting language: English
Posted: Sep 22, 2026

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Original job description

About Us

RJC Engineers is a well-established, employee-owned engineering firm with a broad geographic footprint and deep roots across Canada and the United States. We are leaders in structural engineering, building science, structural restoration, structural glass engineering, parking facility design, and building energy modelling.

What sets us apart?

Our commitment to clients, cutting-edge technology, collaborative culture, and the passion of our people. We’re driven by a purpose: to positively impact our communities and invest in our team’s growth and success.

At RJC, you’ll join an inclusive, fast-paced team tackling exciting and complex projects. You’ll work alongside industry-leading experts, explore emerging technologies, and be supported in your continuous professional development.

Being an RJC Professional

We build our team around five key attributes:

Creative Mindset – You bring fresh ideas, challenge assumptions, and turn obstacles into opportunities.
Proactive Approach – You take initiative, anticipate challenges, and seek ways to create a positive impact.
Supportive Teamwork – You foster a culture of inclusivity, respect, and collaboration, helping others succeed.
Trusted Advice – You act with integrity, expertise, and honesty, earning the confidence of clients and colleagues.
Lead with Purpose – You empower, support, and guide others, driving meaningful results.

Salary Range: $54,000 - $65,000

Candidate Profile

The Marketing Proposal Coordinator is a part of the regional marketing team. They will provide support to the Regional Marketing Team with proposal production, data management, and other marketing initiatives.

Key Responsibilities

Duties include, but are not limited to:

Providing excellent service to internal and external clients – providing responsive, positive support for any marketing requests and connecting with appropriate team members for responses as needed.
Supporting the RFP process as required through coordination and production of proposals including:
careful coordination and follow-up regarding general information related to pursuits
development of templates, typing, and formatting of proposals, brochures, CVs, related marketing materials
overall layout and organization of RJC submission documents in MS Word and/or Adobe Creative suite (including InDesign)
coordinating, integrating and proofreading written content from various team members
creation of drafts and implementing subsequent revisions/updates
Assisting with pursuit tracking (in Monday.com), project database updates, and CRM maintenance.
Assisting with writing, development and coordination of marketing materials.
Preparing desktop publishing works including written content, images and layouts for proposals, presentations, brochures and other marketing materials.
Assisting with business development initiatives and client events.

Professional Qualifications & Experience

EDUCATION

Degree/Diploma in Marketing, Communications or related field.

EXPERIENCE

2 to 5 years of related experience.
Familiarity with consulting engineering and the architectural industry would be an asset.

SKILLS

Proficiency in MS Office Suite. Familiarity with Adobe Creative Suite in particular InDesign would be a definite asset.
Excellent interpersonal communication and strong writing, editing and proofreading skills.
Strong self-initiative and resourcefulness, adept at handling changing priorities and meeting deadlines.
Keen eye for detail and accuracy.
Exceptional organizational, time-management, and project management skills.
Ability to self-manage project assignments from start to finish with minimal supervision, and the flexibility to adapt and respond to unexpected challenges.
Ability to interact professionally with all levels of business personnel (internal and external) and build strong working relationships.
Ability to handle stressful situations with professionalism and composure.
Committed to building strong industry relationships and providing exceptional client service.
Fun sense of humor.

What RJC Offers?

An inspiring workplace that supports its people and recognizes great work
Stimulating, challenging projects and development opportunities to help you grow your skills and career
Being part of a supportive and inclusive network of people that help each other reach their goals
A comprehensive financial rewards program that recognizes your success, including eligibility for a performance-based bonus and share ownership program
An extensive and generous benefits package including a $1000 Health Care Spending Account
Maternity and Parental Leave Top-up Program
Investing in your future, the opportunity to become part of an employee-owned organization and eligible for RJC’s matching Retirement Registered Saving Plan (RRSP)

Be Your Authentic Self

At RJC, we are dedicated to fostering an inclusive and diverse workplace where everyone is valued and respected. We proudly embrace all individuals and believe that every team member contributes to creating a welcoming environment. At RJC, inclusivity and diversity are commitments we all share.

We appreciate the interest and efforts of all applicants; however only those short-listed as candidates will be contacted. Upon request, accommodations are available for any person with disabilities participating in the selection process.

Attention Staffing & Recruitment Agencies: RJC Engineers will not pay fees for recruitment activities related to the hiring of a candidate unless a written service agreement has been established between a duly authorized representative of our Corporate Human Resources department and the recruitment/placement firm. In addition, to qualify for recruitment fees, all candidate resumes must be submitted to RJC Engineers, through our Corporate Human Resources department. Resumes and profiles sent to our managers without the express agreement of our Corporate Human Resources department will not be eligible for a fee.

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More about this job

Responsibilities

The Proposal Coordinator supports the regional marketing team by managing proposal production, coordinating RFP submissions, and maintaining marketing databases. They also assist with the development of marketing materials, business development initiatives, and client events.

Requirements

Candidates must hold a degree or diploma in Marketing, Communications, or a related field with 2 to 5 years of relevant experience. Proficiency in MS Office and Adobe Creative Suite, particularly InDesign, is required along with strong writing and organizational skills.

Skills

Proposal coordination
Marketing
Technical writing
Editing
Proofreading
Desktop publishing
InDesign
MS Office Suite
CRM maintenance
Project management
Time management
Interpersonal communication
Data management
Client service
Organization

Benefits

Performance-based bonus
Share ownership program
Health care spending account
Maternity and parental leave top-up program
Retirement registered saving plan matching

Visa sponsorship

Not detected in the job text

Keywords

Proposal Coordinator
Marketing
RFP
Structural Engineering
InDesign
MS Office
CRM
Monday.com
Desktop Publishing
Technical Writing
Communications
Business Development
Project Management
Data Management
Client Relations
Proposal Production
Brochure Design
Layout Design
Proofreading
Consulting Engineering

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