Business Finance Associate

Company Description

RLCore (https://rlcore.ai/) based in Edmonton, Alberta, Canada, is a deep-tech firm pioneering the application of reinforcement learning (RL) to tackle real-world industrial control challenges. We work with utilities & industries across water, chemical, oil & gas, mining etc. to improve operational efficiency, safety, and performance using real-time AI-driven optimization.

We operate as a Canadian parent company with a U.S. subsidiary and are building the operational foundation to scale responsibly.

Position Overview

We are seeking a highly organized and execution-oriented Business Finance Associate - Intern to oversee finance, payroll, compliance, and administrative systems across our Canadian parent and U.S. subsidiary. This is a hands-on, high-trust role focused on operational accuracy, financial discipline, and strong follow-through. You will work closely with company leadership to execute existing systems reliably and improve them incrementally as we grow. This role is currently a 6 month internship contract, with potential to become full time.

Key Responsibilities

Finance & Payroll Operations

Manage Canadian and U.S. payroll (multistate coordination)

Oversee bookkeeping (QuickBooks, Xero, or similar)

Manage accounts payable and receivables, streamline processes for billing & collection

Reconcile bank accounts and maintain clean monthly financial records

Monitor cash flow and structured expense tracking

Manage domestic and cross-border intercompany transfers, cost allocations

Close Canadian Accounting Books Internally and support U.S. CPAs during tax season

Prepare SR&ED documentation and claims

Corporate Compliance & Vendor Management

Serve as primary contact with banks

Track vendor contracts and recurring subscriptions, obligations

Coordinate insurance renewals and compliance deadlines

Maintain organized corporate records

Monitor state level registrations (in US), and cross border compliance requirements

Benefits & Equity Administration

Maintain equity records and grant tracking (Pulley or similar)

Coordinate benefits enrollments

Manage accurate payroll and employment documentation

Handle sensitive financial and personnel information with discretion

People Operations & Administrative Support

Manage employee onboarding, logistics and related documentation

Track PTO and maintain employee records

Support offer letters and employment agreements

Support office logistics and supplies in Edmonton

Competitive analysis, Prospect Lists, Industry event logistics (nice to have)

Required Qualifications

2+ years experience in business operations, finance operations, or similar role

Hands-on experience managing payroll and bookkeeping

Strong understanding of basic accounting principles

Experience coordinating with external CPAs, Vendors, Agencies

Highly organized with excellent attention to detail

Strong follow-through and task ownership

Comfortable working independently in a small fast moving team

Strong written and verbal communication skills

Proficiency in Excel, Spreadsheets, modern productivity tools

MBA/Post-Graduate degree in business, finance, strategy, operations or equivalent

Nice-to-Have

Experience in a startup or early-stage company

Exposure to cross-border (Canada/U.S.) operations

Traits We Value

Dependable, Comfortable managing multiple tasks

Learning mindset and adaptability - we don't expect you to know it all, but be a quick learner

Why Join RLCore?

You will play a foundational role in ensuring the operational stability of a growing deep-tech company. This is a high-trust role with direct visibility to leadership and meaningful ownership over the systems that support our growth. This role is eligible for health benefits, generous vacation, equity upside and a remote-friendly environment.

Application Submission and Other Details

Please submit your resume along with a brief note explaining your interest in the role.

Work Location: The position is in-person / Hybrid, in Edmonton Alberta. The office is at 1102-10065 Jasper Ave NW, Edmonton, AB. Work from home 1-2 days a week as needed.

Work Eligibility: We cannot sponsor work visas at this time, you should be legally eligible to work in Canada.

We look forward to hearing from all candidates who meet the Post-Graduate degree requirement, are interested in this broad and hands-on role, and who believe they can learn and execute independently. Do not hesitate to apply if that's you!