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Added 28 mins ago
Utility Treatment and Operations Technician, Fort Chipewyan - Level I
Regional Municipality of Wood Buffalo
Fort Chipewyan, AB
Reporting through various levels and types of supervision, the Utility Treatment Technician, Wastewater Treatment performs daily activities relating to controlling the Wastewater Treatment…
Added 2 hours ago
CB
Civil Project Manager
CapWest Build
Vancouver, BC
- Full-time
Review civil design packages, grading plans, and utility layouts for constructability, compliance, and cost efficiency.
Added 3 hours ago
TL
Remote Lodge Sous Chef
Tyax Lodge & Heliskiing
Gold Bridge, BC
- $26 to $28 CAD / hour
- Full-time
Staff accommodation is available at a subsidized cost, along with a small utility stipend.
Added 3 hours ago
HT
Helicopter pilot
Helicopter Transport Services Canada
Carp, ON · La Ronge, SK
- From $63.46 CAD / hour
- Full-time
- Temporary
- On-site
Added 4 hours ago
MI
Helper, substation operator
MI-MAINTENANCE INDUSTRIELLE Inc.
Bécancour, QC
- From $25 CAD / hour
- Full-time
- On-site
Added 4 hours ago
MI
Helper, substation operator
MI-MAINTENANCE INDUSTRIELLE Inc.
Bécancour, QC
- From $24 CAD / hour
- Full-time
- On-site
Added 4 hours ago
A
Contracts Administrator
Actalent
Calgary, AB
- $75 to $80 CAD / hour
- Full-time
Transmission line, power delivery, utility, or energy industry experience.
Added 4 hours ago
A
Electrical Engineer
Actalent
Montreal, QC
- $67 to $92 CAD / hour
- Contract
…station projects across Canada. You will contribute to major utility and heavy industrial electrical infrastructure projects within a specialized hydropower team, while helping drive the…
Added 4 hours ago
A
Ingénieur éLectrique - Electrical Engineer
Actalent
Montreal, QC
- $50 to $67 CAD / hour
- Contract
Coordinate with clients, utility companies, municipalities, and engineering partners, in collaboration with the project manager.
Added 5 hours ago
W
Principal Mechanical Engineer
Worley
Oakville, ON
- Full-time
…engineering leadership for the design and delivery of process and utility equipment across MMM (Mining, Minerals and Metals) projects. The successful candidate will lead a multidisciplinary…
Added 5 hours ago
A
Intermediate Civil Engineer
Ausenco
Vancouver, BC
- Full-time
Prepare cost effective civil and site utility designs from conceptual design through to detail design, tender and construction in accordance with local codes and standards for industrial &…
Added 5 hours ago
MI
Maintenance-Technician I
Marriott International
Calgary, AB
- Full-time
…locate, and operate all shut-off valves for equipment and all utility shut-offs for buildings. Maintain maintenance inventory and requisition parts and supplies as needed. Communicate each…
Added 5 hours ago
CL
Bilingual Accountant - (Spanish/English)
Charger Logistics Inc.
Brampton, ON
- Full-time
Assist in defining and implementing procedures to be followed for vendor payments, invoices, purchase orders, contracts, travel expenses, utility payment and other similar transactions.
Added 5 hours ago
MC
Mechanical Commissioning Associate
Mission Critical Engineers | Mission Critical Forensics
Regina, SK
- Full-time
Experience in data centres, healthcare, industrial, laboratory, utility, or other mission-critical environments.
Added 6 hours ago
SE
Technical Asset Manager, Utility-Scale Solar O&M
Skyfire Energy
Calgary, AB · Edmonton, AB
- Full-time
…with which we work. You will manage and operate a portfolio of utility-scale solar projects where you will be responsible for a wide variety of project-specific technical and administrative…
Added 6 hours ago
O
Gas Meter Reader Technician-Fulltime | Cambridge ON
OEC
Cambridge, ON
- $18 to $28 CAD / hour
- Full-time
…municipalities and electricity distributors, through first class utility damage prevention services. With our expertise in utility locates, pole testing, ground penetrating radar, leak and…
Added 6 hours ago
K
General Purpose Shift Worker (Afternoon Shift)
Kinectrics
Toronto, ON
- Full-time
…providing life cycle management services in the energy and utility sector. We develop innovative solutions for the global electricity and medical industries, helping empower a sustainable…
Added 6 hours ago
K
General Purpose Shift Worker (Day Shift)
Kinectrics
Toronto, ON
- Full-time
…providing life cycle management services in the energy and utility sector. We develop innovative solutions for the global electricity and medical industries, helping empower a sustainable…
Added 6 hours ago
G-
AZ/DZ Driver
GFL - Sewer Technologies Division
Windsor, ON
- Full-time
Operate pick-up truck, utility trailer, forklift, excavator, bobcat, etc
Added 6 hours ago
MC
Mechanical Commissioning Associate
Mission Critical Engineers | Mission Critical Forensics
Regina, SK
- Full-time
Experience in data centres, healthcare, industrial, laboratory, utility, or other mission-critical environments.
Added 6 hours ago
C
Project Coordinator - Candidate Pool
CIMA+
Calgary, AB
- $92,800 to $127,600 CAD / year
- Full-time
We are seeking a dynamic Project Coordinator with experience in utility projects to join our Vancouver team. In this role you will drive success in complex, high-risk projects,…
Added 6 hours ago
C
Project Manager - Candidate Pool
CIMA+
Calgary, AB
- $110,480 to $151,910 CAD / year
- Full-time
We are seeking a dynamic Project Manager with experience in utility projects to join our Vancouver team. In this role you will drive success in complex, high-risk projects, collaborating…
Added 7 hours ago
N
Project Coordinator - Golden, BC
Norland
Golden, BC
- Full-time
Taking project progress photos, quantity measurements, managing hydrostatic and pneumatic utility testing, and coordinating sample taking and lab testing.
Added 7 hours ago
UI
Client Relationship Manager
Util-Assist Inc.
Newmarket, ON
- Full-time
Innovative Environment: Work at the forefront of utility transformation, surrounded by forward-thinking teammates and impactful projects.
Added 7 hours ago
G
Gas Meter Reader Technician-Fulltime | Cambridge ON
GTel
Cambridge, ON
- $18 to $28 CAD / hour
- Full-time
…municipalities and electricity distributors, through first class utility damage prevention services. With our expertise in utility locates, pole testing, ground penetrating radar, leak and…

RMSI

Team Lead (Digitization)

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 8, 2026
Experience: Minimum 3–5 years of experience in utility or asset records digitization, document management, information management, or related disciplines.
Posting language: English
Posted: Oct 9, 2026

Original job description

Role

The Team Lead (Digitization) is responsible for providing technical leadership, operational oversight, and day-to-day support to the digitization team to ensure the accurate, efficient, and timely processing of utility asset and historical records. This role serves as the primary liaison between the client and project team, overseeing collection planning, records digitization workflows, metadata quality, team performance, training, and continuous process improvement.

The position requires a strong understanding of records management, digitization best practices, metadata standards, quality assurance processes, and document management systems, along with the ability to mentor team members and resolve operational and technical challenges.

Responsibilities

Lead and provide day-to-day technical and operational support to the digitization team, ensuring productivity, quality, and timely delivery of project objectives.
Coordinate with clients and project stakeholders on new data collection initiatives, including scope assessment, resource planning, timelines, and execution roadmaps.
Plan and oversee onsite and offsite records collection activities and maintain accurate inventory tracking throughout the digitization lifecycle.
Develop, maintain, and improve SOPs, metadata standards, processing guidelines, and project documentation.
Provide technical guidance on records processing, metadata capture, document indexing, file classification, and document management systems.
Coordinate metadata tracking, data validation, and reporting to ensure accuracy, completeness, and compliance with project requirements.
Establish and monitor quality control (QC) processes, conduct audits, investigate issues, and implement corrective actions to maintain high-quality deliverables.
Lead onboarding, training, and knowledge-sharing activities while promoting continuous improvement and best practices across the team.
Monitor team performance, workloads, resource utilization, and project progress through dashboards, status reports, and productivity metrics.
Identify risks, bottlenecks, and opportunities for process improvement, and support project planning, forecasting, and resource allocation.
Serve as the primary point of contact for team inquiries, operational issues, and stakeholder communications, escalating complex matters as required.

Requirements:

Strong knowledge of records management, digitization workflows, metadata standards, and document control practices.
Experience supporting document management systems, preferably ProjectWise or similar enterprise content management platforms.
Demonstrated ability to lead teams and provide day-to-day operational and technical support.
Strong analytical and problem-solving skills with the ability to identify process improvements and implement solutions.
Experience with quality assurance, quality control, and compliance monitoring.
Proficiency in Microsoft Office applications, particularly Excel for reporting, tracking, and data analysis.
Excellent organizational, communication, and stakeholder management skills.
Ability to manage multiple priorities and adapt to changing project requirements.

Skills & Qualification

Bachelor’s degree in information management, Records Management, GIS, Business Administration, or a related field; equivalent education and experience may be considered.
Minimum 3–5 years of experience in utility or asset records digitization, document management, information management, or related disciplines.
Demonstrated experience leading teams, providing technical support, and delivering project outcomes within established timelines and quality standards.
Experience with document management systems, records management platforms, or large-scale digitization projects is highly desirable.

Apply About employer

More about this job

Responsibilities

Lead the digitization team’s daily operations and technical work, overseeing records collection, processing workflows, metadata quality, quality control, training, and timely delivery. Coordinate with clients and stakeholders, monitor team performance and project progress, and improve processes, documentation, and resource planning.

Requirements

Requires a bachelor’s degree in information management, records management, GIS, business administration, or a related field, or equivalent education and experience, plus 3–5 years of relevant experience. Candidates should have team leadership and technical support experience, knowledge of records digitization and metadata practices, familiarity with document management systems, and strong quality control, analytical, communication, and organizational skills.

Skills

Records Management
Digitization Workflows
Metadata Standards
Document Control
Team Leadership
Operational Support
Quality Assurance
Quality Control
Document Management Systems
ProjectWise
Data Validation
Process Improvement
Microsoft Excel
Stakeholder Management
Resource Planning

Visa sponsorship

Not detected in the job text

Keywords

Records Management
Utility Asset Records
Historical Records
Digitization
Metadata Standards
Metadata Capture
Document Indexing
File Classification
Document Control
Document Management Systems
ProjectWise
Enterprise Content Management
Records Collection
Inventory Tracking
Standard Operating Procedures
Data Validation
Quality Assurance
Quality Control
Compliance Monitoring
Microsoft Office
Microsoft Excel
Dashboards
Productivity Metrics
Resource Planning
Process Improvement
Stakeholder Management

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