Position Summary
Our client is seeking a hands-on Accounting & Office Manager to join their close-knit team. This is a unique opportunity to step into a long-standing and highly valued position, supporting the organization's accounting, payroll, human resources administration, and day-to-day office operations.
Reporting to senior leadership, the Accounting & Office Manager will serve as a trusted resource across the organization, overseeing full-cycle accounting and payroll while acting as the internal go-to person for administrative and operational support. The successful candidate will thrive in a collaborative environment where initiative, problem-solving, and relationship-building are highly valued.
Key Responsibilities
Accounting & Finance
- Manage full-cycle bookkeeping and accounting functions
- Maintain the general ledger and ensure accuracy of financial records
- Process accounts payable and accounts receivable transactions
- Perform bank and account reconciliations
- Prepare month-end reporting and financial statements
- Assist with budgeting and reporting requirements as needed
- Maintain accounting records and support audits
- Utilize Sage accounting software to manage financial transactions and reporting
Payroll Administration
- Process bi-weekly payroll for under 40 employees using ADP
- Administer payroll for both unionized and non-union employees
- Ensure compliance with payroll legislation and collective agreement requirements
- Manage payroll deductions, remittances, benefits administration, and year-end reporting
- Respond to payroll inquiries and resolve discrepancies in a timely manner
Human Resources Administration
- Prepare employment offers, onboarding documentation, and employee records
- Coordinate new hire onboarding and orientation activities
- Process employee departures and related documentation
- Administer employee benefits programs
- Support WSIB administration and claims management
- Maintain confidential employee files and HR records
- Coordinate employee training initiatives and learning programs
- Work closely with external HR consultants on employee-related matters when required
Office Operations & Administrative Support
- Serve as the primary point of contact for day-to-day office and operational issues
- Support managers and staff with administrative requests and problem-solving
- Coordinate with external service providers and vendors
- Provide basic IT troubleshooting and facilitate support when required
- Assist with policy administration and internal employee communications
- Help maintain efficient and effective office operations across the organization
- Contribute to a positive and collaborative workplace culture
Qualifications
Experience & Technical Skills
- 5+ years of progressive bookkeeping, accounting, or office management experience
- Strong full-cycle accounting and bookkeeping expertise
- Proven experience processing full-cycle payroll
- ADP payroll experience is required
- Experience managing payroll within a unionized environment is considered an asset
- Sage accounting software experience is preferred
- Experience supporting HR administration functions preferred
- Proficiency with Microsoft Office, including Excel
- Strong understanding of payroll and accounting processes
What's In It for You?
- Competitive base salary
- Comprehensive benefits package and pension matching
- Hybrid work environment with flexibility
- Join a stable organization with a long-tenured team
- Collaborative, family-first culture that values work-life balance
- Opportunity to make a meaningful impact in a highly visible, trusted role
- Supportive and welcoming workplace with strong employee retention and engagement
