Accounting and Office Manager

Position Summary

Our client is seeking a hands-on Accounting & Office Manager to join their close-knit team. This is a unique opportunity to step into a long-standing and highly valued position, supporting the organization's accounting, payroll, human resources administration, and day-to-day office operations.

Reporting to senior leadership, the Accounting & Office Manager will serve as a trusted resource across the organization, overseeing full-cycle accounting and payroll while acting as the internal go-to person for administrative and operational support. The successful candidate will thrive in a collaborative environment where initiative, problem-solving, and relationship-building are highly valued.

Key Responsibilities

Accounting & Finance

• Manage full-cycle bookkeeping and accounting functions
• Maintain the general ledger and ensure accuracy of financial records
• Process accounts payable and accounts receivable transactions
• Perform bank and account reconciliations
• Prepare month-end reporting and financial statements
• Assist with budgeting and reporting requirements as needed
• Maintain accounting records and support audits
• Utilize Sage accounting software to manage financial transactions and reporting

Payroll Administration

• Process bi-weekly payroll for under 40 employees using ADP
• Administer payroll for both unionized and non-union employees
• Ensure compliance with payroll legislation and collective agreement requirements
• Manage payroll deductions, remittances, benefits administration, and year-end reporting
• Respond to payroll inquiries and resolve discrepancies in a timely manner

Human Resources Administration

• Prepare employment offers, onboarding documentation, and employee records
• Coordinate new hire onboarding and orientation activities
• Process employee departures and related documentation
• Administer employee benefits programs
• Support WSIB administration and claims management
• Maintain confidential employee files and HR records
• Coordinate employee training initiatives and learning programs
• Work closely with external HR consultants on employee-related matters when required

Office Operations & Administrative Support

• Serve as the primary point of contact for day-to-day office and operational issues
• Support managers and staff with administrative requests and problem-solving
• Coordinate with external service providers and vendors
• Provide basic IT troubleshooting and facilitate support when required
• Assist with policy administration and internal employee communications
• Help maintain efficient and effective office operations across the organization
• Contribute to a positive and collaborative workplace culture

Qualifications

Experience & Technical Skills

• 5+ years of progressive bookkeeping, accounting, or office management experience
• Strong full-cycle accounting and bookkeeping expertise
• Proven experience processing full-cycle payroll
• ADP payroll experience is required
• Experience managing payroll within a unionized environment is considered an asset
• Sage accounting software experience is preferred
• Experience supporting HR administration functions preferred
• Proficiency with Microsoft Office, including Excel
• Strong understanding of payroll and accounting processes

What's In It for You?

• Competitive base salary
• Comprehensive benefits package and pension matching
• Hybrid work environment with flexibility
• Join a stable organization with a long-tenured team
• Collaborative, family-first culture that values work-life balance
• Opportunity to make a meaningful impact in a highly visible, trusted role
• Supportive and welcoming workplace with strong employee retention and engagement