Accounts Receivable Specialist

About the Opportunity

Our client, an established manufacturing organization in Cambridge, is seeking an experienced Accounts Receivable Specialist to join their accounting team.

Reporting directly to the Controller, this individual will take ownership of the full accounts receivable cycle, from invoicing through collections and month-end reconciliations.

This is an excellent opportunity for a detail-oriented AR professional who enjoys working in a dynamic environment with customized projects, complex billing requirements, and customers across North America.

Key Responsibilities

• Manage the full accounts receivable cycle, including invoicing, cash applications, collections, and reconciliations.
• Prepare and process approximately 500 customer invoices monthly, ensuring accuracy and compliance with billing requirements.
• Manage progress billing for customized projects, including deposits, milestone/stage billing, and final invoicing.
• Review project documentation, customer agreements, and supporting records to ensure accurate billing.
• Process customer payments, credit memos, adjustments, and account reconciliations.
• Proactively manage outstanding receivables, follow up on overdue accounts, and resolve payment discrepancies.
• Communicate directly with customers across Canada and the United States to address billing inquiries and collections.
• Complete month-end accounts receivable and revenue reconciliations against sales records.
• Collaborate with internal departments to resolve billing discrepancies and improve processes.
• Maintain accurate records within the company's ERP system.
• Assist with additional accounting analysis and reporting as required.

Qualifications & Experience

• Proven experience managing the full accounts receivable cycle.
• Experience with progress billing, project-based invoicing, or customized manufacturing environments is a strong asset.
• Advanced Microsoft Excel skills, including pivot tables, VLOOKUPs, and familiarity with macros.
• Experience working with ERP systems
• Exceptional attention to detail and ability to identify billing discrepancies.
• Strong verbal and written communication skills, with confidence handling collections conversations directly over the phone.
• Excellent organizational skills and ability to manage multiple priorities.
• Strong analytical and problem-solving abilities.
• Ability to work independently while collaborating effectively with internal teams.