Administrative Assistant
- London, ON, Canada
$55,000 to $64,000 CAD / year · Full-time
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Job details
- Pay
- $55,000 to $64,000 CAD / year
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Are you an organized, detail-oriented Administrative Assistant who thrives in a fast-paced environment? Do you enjoy keeping operations running smoothly, coordinating schedules, and supporting a team that makes a meaningful impact in the community?
Our client, a respected not-for-profit organization in London, Ontario, is seeking an Administrative Assistant to join their team. This is an excellent opportunity for an administrative professional who enjoys a variety of responsibilities and wants to contribute to a mission-driven organization dedicated to improving the lives of others.
Key Responsibilities
- Provide professional and confidential administrative support to leadership and staff
- Manage calendars, appointments, meetings, and scheduling priorities
- Prepare and edit correspondence, reports, presentations, and other documents
- Coordinate meetings, including agenda preparation, minute-taking, and follow-up actions
- Support organizational projects, programs, and administrative initiatives
- Arrange travel, events, and meeting logistics as required
- Serve as a point of contact for visitors, clients, and stakeholders
- Assist with reception, office administration, and day-to-day office operations
- Maintain accurate records, databases, and filing systems
- Support board and committee activities, including meeting coordination and documentation
What We're Looking For
- Previous experience as an Administrative Assistant, Executive Assistant, Office Administrator, or Office Coordinator
- Strong organizational, time management, and multitasking abilities
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
- Experience managing calendars, preparing reports, and coordinating meetings
- High attention to detail and ability to work independently
- Professional, customer-focused, and collaborative approach
Why You'll Love This Role
✅ Meaningful work with a well-respected not-for-profit organization
✅ Competitive salary of $55,000-$64,000
✅ Excellent pension plan
✅ 3 weeks of vacation
✅ Supportive, collaborative, and values-driven culture
✅ Opportunity to work closely with executive leadership and contribute to organizational success
More about this job
Responsibilities
Provide confidential administrative support to leadership and staff, including managing calendars, preparing documents, coordinating meetings, and tracking follow-up actions. Support organizational projects and board activities, arrange logistics, assist with reception and office operations, and maintain accurate records and databases.
Requirements
Candidates should have previous experience in an administrative assistant, executive assistant, office administrator, or office coordinator role. They should demonstrate strong organizational and communication skills, proficiency with Microsoft Office, experience managing calendars and meetings, attention to detail, and a professional, collaborative approach.
Skills
- Organization
- Time Management
- Multitasking
- Written Communication
- Verbal Communication
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Calendar Management
- Report Preparation
- Meeting Coordination
- Minute-Taking
- Attention To Detail
- Confidentiality
- Customer Service
Benefits
- Competitive Salary
- Pension Plan
- Three Weeks Of Vacation
- Supportive And Collaborative Culture
- Values-Driven Culture
- Opportunity To Work With Executive Leadership
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
- Social Services
Keywords
- Administrative Support
- Calendar Management
- Appointment Scheduling
- Meeting Coordination
- Agenda Preparation
- Minute-Taking
- Correspondence
- Report Preparation
- Presentation Preparation
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Travel Arrangements
- Event Coordination
- Office Administration
- Reception
- Records Management
- Database Management
- Filing Systems
- Board Support
- Committee Support
- Confidentiality
- Not-For-Profit Organization