Administrative Assistant
- Kitchener, ON, Canada
$50,000 to $57,000 CAD / year · Full-time
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Job details
- Pay
- $50,000 to $57,000 CAD / year
- Job type
- Full-time
- Apply by
- Experience
- Minimum of 2 years of experience in administrative support, office coordination, or as an administrative assistant.
- Posting language
- English
- Posted
Original job description
On behalf of our client, Robert Half is seeking an Administrative Assistant to join a scientific instrument manufacturing organization in Kitchener, ON. This on-site position offers the chance to support diverse business operations and contribute to a collaborative team environment. The role provides exposure to various aspects of the manufacturing industry and values proactive administrative support.
Job Responsibilities
- Deliver administrative assistance to management and multiple departments within the organization.
- Organize and maintain job order files, ensuring all documentation remains current and accurate.
- Process and monitor purchasing documents, purchase orders, and supplier information.
- Coordinate activities related to filing, scanning, record management, and data entry.
- Respond to incoming calls and welcome visitors, ensuring all interactions are handled courteously.
- Oversee the management of mail, courier deliveries, and office correspondence.
- Assist in scheduling meetings, preparing reports, and organizing office events or activities.
- Support inventory, production, and purchasing teams with a variety of administrative tasks.
- Monitor office supply levels and coordinate orders with vendors as needed.
Job Requirements
- Minimum of 2 years of experience in administrative support, office coordination, or as an administrative assistant.
- Background in manufacturing, industrial, construction, logistics, or operations environments is considered beneficial.
- Demonstrated organizational skills with strong attention to detail.
- Ability to manage multiple tasks and adhere to deadlines.
- Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
- Effective communication skills and a commitment to excellent customer service
More about this job
Responsibilities
Provide administrative support to management and departments, maintaining job order files and processing purchasing documents and supplier information. Coordinate records, calls, visitors, mail, meetings, reports, office supplies, and administrative tasks for inventory, production, and purchasing teams.
Requirements
Requires at least two years of experience in administrative support, office coordination, or a similar assistant role; experience in manufacturing or related operational industries is beneficial. Candidates should be organized, detail-oriented, able to manage multiple tasks and deadlines, proficient in Microsoft Office, and effective communicators with a customer-service focus.
Skills
- Administrative Support
- Office Coordination
- Organization
- Attention To Detail
- Multitasking
- Deadline Management
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Communication
- Customer Service
- Data Entry
- Records Management
- Scheduling
- Purchasing Documentation
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Manufacturing
Keywords
- Administrative Support
- Office Coordination
- Manufacturing
- Scientific Instruments
- Job Order Files
- Purchasing Documents
- Purchase Orders
- Supplier Information
- Filing
- Scanning
- Records Management
- Data Entry
- Incoming Calls
- Visitor Reception
- Mail Management
- Courier Deliveries
- Meeting Scheduling
- Report Preparation
- Office Events
- Inventory
- Production
- Purchasing
- Office Supplies
- Microsoft Office
- Outlook
- Word
- Excel
- Customer Service